Bottomline Technologies Streamlining Transactions for Bottomline ResultsTM

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Bottomline TechnologiesStreamlining Transactions
for Bottomline ResultsTM

• Financial Business Process Management

Robert Caskey Midwest Area Manager Bottomline
Technologies 309-786-4925 bcaskey_at_bottomline.com
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Bottomline Technologies

• A leading global provider of Financial Business
  Process Management (fBPM) software and services.
• For over 15 years, enabling organizations to more
  effectively manage critical
• Financial Transactions
• Cash Decisions
• Trading-Partner Relationships
• Global operations with offices in Asia Pacific,
  Europe and the Americas

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Financial Business Process Management (fBPM)

• Within every organization, there are two clear
  cash management processes
• With fBPM, companies streamline inefficient,
  paper- driven order-to-cash and purchase-to-pay
  processes to more effectively manage their
  financial assets and their trading partner
  relationships.

Order-to-Cash
Purchase-to-Pay
G/L
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The Challenge of End to End Transactions

• Typical BPM Solutions target cost reductions from
  a content or document only perspective
• To improve and complete financial processes, you
  have to integrate payments with the efficient
  routing and delivery of business documents and
  processes
• The ultimate goal of a transaction is to move
  money

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Risks Associated with non-Automated Financial
Business Processes

• Non-automated financial processes are often
• Manual, Labor Intensive
• Paper-based transactions
• Error Prone
• Negatively Impacting
• Vendor, Customer Employee Relationships
• Cash Flow
• Compliance Risk

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Bottomlines AP AR AutomationFramework

• Financial Business Process Management (fBPM)
• Capture Issued invoice drives the transaction
• Workflow Validation, approvals and cash
  application
• Transact Application of discounts, payment
  execution
• Communicate - Provide status and process
  visibility

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Invoice-to-cash Process Overview
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Invoice-to-cash Processes
Payer/ Buyer
Biller/ Vendor
Manual Adjudications Phone/Fax
Invoice Presentment
Invoice Receipt
Paper Invoice Receipt
Paper
MAIL

• Workflow
• Formatting
• Enrollment
• Entitlement

• Workflow
• Verification
• Enrollment

ERP
Invoice Receipt Management IRM
ERP
FAX
Electronic
A/P
A/R
Web Presentment
Disbursements

• Accounts
• Receivable
• Matching
• - Cash Application

EDI / Remittance file
Paper Check
Electronic Payment
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Process Pain Points
Payer/ Buyer
Biller/ Vendor
Time consuming communication and investigation
process Phone, email, etc.
Manual Adjudications Phone/Fax
Invoice Presentment
Invoice Receipt
Paper Invoice Receipt
Paper
Manual paper handling - Time sensitive information
MAIL
Costly printing and mailing EDI setup
maintenance

• Workflow
• Formatting
• Enrollment
• Entitlement

• Workflow
• Verification
• Enrollment

ERP
Invoice Receipt Management IRM
Complex payables routing and approvals process
ERP
FAX
Electronic
A/P
Expensive credit memos and rebilling
A/R
Web Presentment
Manual processes - complex and varied payment
formats
Lost time sensitive discounts
Disbursements

• Accounts
• Receivable
• Matching
• - Cash Application

EDI / Remittance file
Error Prone cash application - visibility
Paper Check
Electronic Payment
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Bottomline Solutions
Payer/ Buyer
Biller/ Vendor
Manual Adjudications Phone/Fax
Invoice Presentment
Invoice Receipt
Paper Invoice Receipt
Document Capture
Paper
MAIL

• Workflow
• Formatting
• Enrollment
• Entitlement

• Workflow
• Verification
• Enrollment

ERP
Invoice Receipt Management InView AP
FAX
ERP
Electronic
A/P
A/R
Web Presentment
Disbursements

• Accounts
• Receivable
• Matching
• - Cash Application

EDI / Remittance file
Paper Check
Electronic Payment
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Accounts Payable AutomationSolutioninView APTM
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Accounts Payable Automation

• The Complete Solution
• Hosted or Customer Installed Software

AP / ERP System
Vendors
Bottomline Technologies InView AP Solution
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• AP Invoice
• Processing
• Portal
• Validation
• Matching
• Workflow
• Routing

Vendor A
Approved Invoices OUT
Paper Invoices IN
Vendor B
Vendor C
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Solution Elements

• Software and Services
• Invoice Processing Portal
• Submission
• Validation
• Matching
• Routing and Workflow
• Payment
• Document Capture - Paper Invoice Receipt
• Scanning and Data Entry outsourced/internal
  systems
• Vendor Management Services
• Vendor enrollment, enablement and maintenance

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Invoice Processing Portal
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• Purchase Orders
• PO requisition process (optional)
• PO integration (to existing PO information in
  ERP)
• PO submission (optional)
• Vendor PO gt Invoice Flip
• Invoices
• Validation Rules
• Matching Rules
• 2 way / 3-way match
• Routing and Workflow Rules
• GL code categorization
• Payments (optional)

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A/P Automation Benefits

• Better Cash Management and Visibility
• Capture lost discounts
• Increased Process Efficiency
• Remove paper, lower cost
• Stronger Customer/partner relationships
• KPIs, vendor score-carding

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Web-based Payment PlatformWebSeries PaymentsTM
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Single Platform Consolidates All Your Payments
and Payment Types

• Web-based software solution takes files from one
  or multiple financial, ERP or legacy systems and
  creates a single, consolidated payment run.
• The system creates both paper and electronic
  payments from the same input file, on-the-fly.
• Leveraging the Web provides real-time status
  visibility and payment control throughout the
  organization to deliver higher-quality service to
  customers, vendors and employees for all their
  payment inquiries and lower total-cost-of-ownershi
  p (TCO)

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Single Platform Consolidates All Your Payment
Management Needs
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WebSeries
 

• Check Management
• Browser-based requests and approval of stops,
  voids, re-issues, escheatment, provides access to
  payment status information to remote locations as
  well as central operations
• Web access reduces the time lag associated with
  paper check management processes
• Reduce the risk of fraud and duplicate payments
• Significantly reduce the high-cost of manual
  stops
• Significantly reduce the high-cost and resource
  associated with manual escheatment practices
• OFAC and OFAC Plus

                         
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Reporting

• Information Reporting to the payments system
  provides users a view of liabilities and assets
  before releasing payments.
• Using Information Reporting users can see
• Bank account information from all banking
  relationships - into one consolidated view.
• includes account totals and transactional detail.
• Consolidated view of all payment types

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Questions?