PUG Meeting

1
PUG Meeting

• Thursday, 4/3/08
• Essex Campus
• B-214/215

2
20 Date Calculation Methods

• Sections Meeting for the Same Amount of Time Each
  Session
• Use cheat sheet that outlines which session the
  20 date should be or multiply .20 X the total
  number of sessions
• Using a calendar count each session up to the 20
  session to find the exact date
• Calculated worksheet is not necessary for this
  simple calculation method.

3
20 Date Calculation Methods

• Shared (Co-Listed) Sections
• Breaks are usually less than 15 minutes making
  the hours per session and total hours harder to
  determine.
• Minute calculations work better for this
  situation and give an FTE edge at times.
• If the amount of instructional time is not the
  same for each session the 20 date should be
  calculated based on the total hours/minutes.
• Cheat sheet or usual .20 X number of sessions
  cannot be used in these situations.
• An automated worksheet example will be shown.

4
20 Date Calculation Methods

• Combination On-Line/Classroom Sections
• Division 55 uses a method jointly designed by the
  director and operations to fit their needs.
• All other divisions should contact operations for
  input before adopting a calculation method.
• Automated worksheet cannot be used for these
  situations.

5
20 Date Calculation Methods

• On Line Sections
• Entire section is on-line
• Count the total number of on-line days including
  weekends and holidays
• Example July 1, 2008 to July 31, 2008 31 days
• 31 days X .20 6.2 or the 7th session since we
  always round up to the next session to determine
  the 20 date.
• July 7, 2008 is the 20 date.
• Calculated worksheet cannot be used for on-line
  sections.

6
Shared (Co-Listed) Sections

• Assign sections to shared courses based on the
  credit CRN effective 200970.
• The last 3 numbers of the credit CRN should be
  assigned to the CAF as the section for our
  course.
• Example credit CRN is 22209. The non-credit
  course is HOU150 and the section would be 209.
• HOU150-209 would be the course number on the CAF
  and in Banner.
• 200970 Shared Course Sections not assigned as
  noted above should be revised with the CCRF.

7
Automated Worksheet

• Worksheet to Accompany Basic CAF
• Details the multi days/times/dates
• Automatically details the multi teaching/MHEC hr.
  calculations
• Automatically details the CEU hr. calculation
• Indicates 20 point for the CAF Banner in
  hours/minutes
• Ideal for shared (co-listed) sections
• Ideal for sections that have days/dates with
  different times
• Automated worksheet cannot be used for on-line or
  combination on-line/classroom sections.

8
Automated Worksheet Examples

• Multi days with Different Hours/Session
• Shared (Co-Listed)

9
Campus Code CAF BannerLocation of Class

• CAF Campus Code Field
• CAFs will be updated to include the 5 on-campus
  locations
• Catonsville, Dundalk, Essex. Hunt Valley, Owings
  Mills
• CAFs will also include the off-site location code
• Other Campuses
• Banner Campus Code Field
• SSASECT Campus Code drop down table has been
  updated to include all 5 on-campus choices as
  well as the off-site location

10
Course Pricing CAF Banner

• CAFs will be updated to include additional fee
  fields in the course pricing area
• Will include a fee total and a grand total of
  tuition and fee
• Banner SZADETL
• Additional fee detail codes will be established
• CEED Finance staff will test in HRPP
• Goal is to Begin the Process in PROD the first
  week in May to capture the fall 08 sections

11
Electronic CAF Submission Update

• Open Enrollment CAF Submissions to Date 166
• 200870 Term Total of 237 CAFs
• Division 53 34
• Division 58 200
• Division 59 3
• 200970 Term Total of 129 CAFs
• Division 52 6
• Division 53 116
• Division 58 7

12
Program Area CAF/Roster Summary

• Division 59 Denise Bellamy put together a CAF
  process for program areas.
• Contract CAF Tasks
• Open Enrollment CAF Tasks
• Both documents incorporate steps from the
  initiation of a CAF through the submission of the
  final roster
• Will be posted on the Administrative Operations
  Web Site for reference

13
Course Section Review Report

• Report for Proofing CAF/Banner Information
• Focus report was compiled for proofing
• All CAF fields data entered into Banner/ConedSup
  appear on the report
• Information pulled from Banner to compare to CAF
• Program staff to test proofing with the report
• Need feedback based on current report
• Work order will be prepared for any revisions
  necessary
• Report can be downloaded in excel format
• Sort/filter feature in Excel 2007 allows the
  information to be manipulated in a variety of
  ways
• Report can be used for more than just proofing

14
CCRF ProcessContacting Students

• When Program Area Contacts Students
• Print the ConEd Sup roster and at the top write
  CANCELLED/RESCHEDULED ON CRN ______.
• Call the students using the phone number from the
  Coned Sup roster.
• Write Drop/Refund, Drop/Add or other phone
  contact results next to each name on the ConedSup
  roster.
• Fax the ConedSup roster to Mildred Green in
  Catonsville, V-bldg. at 410-455-4952.
• There are times that students show up for class
  because they did not receive the cancellation
  message.
• Call Center staff may need to reference note
  details

15
Status Report Updates

• Out of Term Due to Incorrect Freeze Date
• 20 date drives the term of the section
• Example of out of term error
• 20 Date 6/23/08 using the 200970 term
• Results in an Out of Term error
• Cross Listing Course Numbers
• Sections to be cross listed must part of the same
  course number
• Cross list sections must involve the same class
  of students and instructor

16
Status Report Updates

• Inactive Course Numbers
• Approximately 48 sections are pending the
  reschedule process
• 7 course numbers are pending the assignment of a
  new number
• Coordinator needs to submit paperwork
• 13 sections completed the reschedule process
• Verify the course number status in Banner SCACRSE
  
• ConedSup course is having technical difficulty
  and does not always report the status correctly
• Kathleen de Wit sent out a notice some time ago
  regarding this problem

17
SFRSLST Training

• Banner Class List Report Training
• Approximately 20 staff completed training and are
  currently using the report
• Additional sessions will be offered at the end of
  the April or beginning of May
• Staff can always request individual training
• Contact Jo Ann Keener or Joyce Kenney
• Report allows all students in a section to print
  out on one page See example