Creating a Cover Letter and a Resume

1
Creating a Cover Letter and a Resume

• Chapter 3

2
Template

• Similar to a form with prewritten test that is,
  Word prepares the requested document with text
  and/or formatting common to all documents of this
  nature.

3
Cover Letter and Resume

• A resume usually contains the applicants
  educational background and job experience
• A cover letter enables you to elaborate on
  positive points in your resume it also provides
  you with an opportunity to show a potential
  employer your writing skills.

4
Mini Toolbar

• The mini toolbar contains commands related to
  changing the appearance of text in a document
• Font Grow button- is located on the home tab in
  the font group
• To Color text- is located on the home tab in the
  font group, as well as on the mini toolbar.

5
Insert a Clip Art

• Files containing graphical images or graphics are
  available from a variety of sources.
• Clip art, which is a predefined graphic
• Clip organizer, which contains a collection of
  clip art, photographs, sounds, and videos.
• Task Pane is a separate window that enables you
  to carry out some word tasks more efficiently.
• To insert clip art- click on the insert tab and
  choose illustrations group

6
Transparent color in a graphic

• When you make one color in a graphic transparent,
  that is, remove the color. In this project, you
  make the lighter shades of teal in the graphic
  transparent, which results in a graphic that is
  teal and white-making the image easier to
  identify.

7
Using Tab Stops to Align Text

• A tab stop is a location on the horizontal ruler
  that tells Word where to position the insertion
  point when you press the TAB key on the keyboard.
• Word by default places a tab stop at every
  .5-inch mark on the ruler.

8
Tab Stops

• When you press the TAB key, a tab character
  formatting mark appears in the empty space
  between the tab stops.

9
Bottom Boarder

• In Word, you can draw a solid line, called a
  border, at any edge of a paragraph.

10
Clear Formatting

• Refers to returning the formatting to the Normal
  style.

11
Essential Elements of a Letter

• The date line, which consists of the month, day
  and year, is positioned two to six lines below
  the letterhead.
• The inside address, placed three to eight lines
  below the date line, usually contains the
  addressee.
• Salutation, begins two lines below the last line
  of the inside address.
• The body of the letter, the message, begins two
  lines below the salutation.
• Two lines below the last line of the message, the
  complimentary close is displayed.
• Type the signature block at least four blank
  lines below the complimentary close, allowing
  room for signature.

12
Building Block

• If you use the same text of graphic frequently,
  you can store the text of graphic in a building
  block and then use the stored building block
  entry in the open document, as well as in future
  documents.

13
Nonbreaking Space

• Nonbreaking space is a special space character
  that prevents two words from splitting if the
  first word falls at the end of the line.
• Nonbreaking hyphen is a special type of hyphen
  that prevents two words separated by a hyphen
  from splitting at the end of a line.

14
Building Block vs. AutoCorrect

• The difference between an AutoCorrect entry and a
  building block entry is that the AutoCorrect
  feature makes corrections for you automatically
  as soon as you press the SPACEBAR or type a
  punctuation mark, whereas you must instruct Word
  to insert a building block.

15
Tables

• A word table is a collection of rows and columns.
• The intersection of a row and a column is called
  a cell, and cells are filled with text.
• When inserting a table, you must specify the
  total number of rows and columns required, which
  is called a dimension of the table.

16
Enter Data in a Table

• To advance rightward from one cell to the next,
  press the TAB key.
• When you are at the rightmost cell in a row,
  press the TAB key to move to the first cell in
  the next row do not press the ENTER key.
• The ENTER key is used to begin a new paragraph
  within a cell.
• One way to add new rows to a table is to press
  the TAB key when the insertion point is
  positioned in the bottom-right corner cell of the
  table.

17
Table Style

• Word provides a Table Styles gallery, allowing
  you to change the basic table format to a more
  visually appealing style.
• A column boundary is the boarder to the right of
  a column, until the column is the desired width.
• Row boundary, the boarder at the bottom of a row,
  until the row is the desired height.
• Table resize handle, which is a small square that
  appears when you point to a corner of the table.

18
Tables

• Demonstrate how to
• Select a table
• Add rows to table
• Add columns to table
• Delete rows/columns from table
• Delete content from a cell
• Bullet a list as you type

19
Templates

• Demonstrate how to
• Use templates
• Print a Resume
• Content Control contains instructions for filling
  areas of the template.
• Demonstrate how to
• Delete rows
• Modify text in a content control

20
Office Clipboard

• The Office Clipboard is a temporary storage area
  that holds up to 24 items (text or graphics)
  copied from any Office program.

21
General Guidelines

• The general guidelines for copying multiple items
  form any Office document and then pasting them
  into the same or another Office document are
• Items are copied from a source document
• Display the Office Clipboard task pane and then
  copy items from the source document to the Office
  Clipboard.
• Items are copied to a destination document
• Past items from the Office Clipboard to the
  destination document.

22
Paste Options

• Demonstrate how to
• Delete text and lines
• Zoom the document
• A line break
• Indent a paragraph
• Insert a building block using the Quick Parts
  gallery
• Sort paragraphs
• Use print preview

23
Addressing, Printing Envelopes and Mailing Labels

• Demonstrate how to
• Address and print an envelope
• Envelopes and Labels