Word Lesson 6 Working with Graphics

1
Word Lesson 6Working with Graphics

• Microsoft Office 2007 Introductory

2
Objectives

• Create columns.
• Add borders and shading.
• Understand objects and how to use them in
  documents.
• Insert Clip Art and pictures.
• Insert, resize, and move inline objects.
• Change an inline object to a floating object.

3
Objectives (continued)

• Recolor graphics.
• Draw and modify shapes.
• Add text to drawings.
• Create callouts.
• Create and modify SmartArt.
• Create and modify WordArt.

4
Vocabulary

• Aspect ratio
• Callout
• Chart
• Clip art
• Crop

• Diagram
• Floating object
• Graphic
• Inline object
• Keyword

5
Vocabulary (continued)

• Object
• Pull quote
• Rotation handle
• Selection rectangle
• Sidebar

• Sizing handle
• SmartArt
• Text box
• WordArt

6
Working with Graphics

• You can enhance documents by adding graphics.
• Graphics are pictures that help illustrate the
  meaning of the text and make the page more
  attractive.
• You can add predefined shapes, diagrams, and
  charts as well as photographs and drawings.
• You can also use Words drawing tools to create
  your own graphics and add them to your documents.

7
Creating Columns

• Sometimes a document can be more effective if the
  text is formatted in multiple columns.
• A newsletter is an example of a document that
  often has two or more columns.
• To add columns, click the Page Layout tab on the
  Ribbon, and then, in the Page Setup group, click
  the Columns button to display the Columns menu.

8
Adding Borders and Shading to Paragraphs

• Borders around a paragraph draw the readers
  attention to the paragraph. A border can appear
  on all four sides, on two sides, or on one side
  of the paragraph.
• To add a border, select the text that needs a
  border. On the Home tab on the Ribbon, click the
  arrow next to the Borders button in the Paragraph
  group.
• To change the border style, click Borders and
  Shading on the menu to open the Borders and
  Shading dialog box. You can also add shading or
  patterns to a paragraph or lines of text.

9
Adding Borders and Shading to Pages

• To add borders and shading to entire pages, click
  the Page Layout tab on the Ribbon, and then in
  the Page Background group, click the Page
  Borders button.
• This opens the same Borders and Shading dialog
  box you used to add borders and shading to
  paragraphs except the default in the Apply to box
  is Whole document, and there is an additional Art
  box at the bottom of the middle section of the
  dialog box.
• In the Art box, you can choose graphics to use as
  a border. As with a paragraph, you can add page
  borders to any or all sides of a page.

10
Understanding Objects

• An object is anything that can be manipulated as
  a whole, such as clip art or another graphic that
  you insert in a document.
• You can insert, modify, resize, reposition, and
  delete objects in documents.
• You can cut, copy, and paste objects the same way
  you do text, using either the Cut, Copy, and
  Paste commands or by dragging and dropping the
  selected object.

11
Inserting Clip Art

• Graphics that are already drawn or photographed
  and available for use in documents are called
  clip art.
• To insert clip art, click the Insert tab, and
  then, in the Illustrations group, click the Clip
  Art button. In the Search for box, type a word or
  words that describe the type of clip art you wish
  to insert. These words are called keywords.
• By default, Word will search all clip art on your
  computer as well as on Microsoft Office Online, a
  Web site maintained by Microsoft that stores
  thousands of pieces of clip art.

12
Selecting an Object

• To manipulate or modify an object, select it
  first. To select an object, position the pointer
  over the object, and then click. A box with small
  circles at the corners and small squares on each
  side appears around the object.
• The box is called the selection rectangle. The
  squares and circles are called sizing handles
  you drag the sizing handles to resize the object.
  The green circle is the rotation handle you can
  drag it to rotate the object.
• To deselect an object, click a blank area of the
  document window.

13
Resizing an Object

• You can resize an inserted object by first
  selecting it and then drag a sizing handle.
• The relationship of the objects height to its
  width is called the aspect ratio. If you drag a
  corner sizing handle (one of the circles), you
  change the objects height and width
  proportionately and maintain the aspect ratio.
• If you drag a side sizing handle (one of the
  squares), you change the size of the object
  without maintaining the aspect ratio.

14
Repositioning and Removing an Inline Object

• When you insert an object, it is inserted as an
  inline object in the text, which means it is
  treated as if it were a character in the line of
  text.
• You can apply paragraph formatting commands to
  the paragraph that contains the inline object
  for example, you can use the Align commands to
  change its alignment or set a specific amount of
  space before or after the paragraph.

15
Wrapping Text Around an Object

• To save space and make a document look more
  professional, you may want to wrap text around an
  object. To do this, you need to change the inline
  object to a floating object.
• A floating object is an object that acts as if it
  were sitting in a separate layer on the page.
• You can drag a floating object anywhere on the
  page.

16
Recoloring Pictures

• You can change the brightness or contrast, or
  recolor an image all in one shade or with a
  washout (very light) style.
• To do this, click the contextual Format tab. In
  the Adjust group, click the Brightness or
  Contrast button, and then click a percentage to
  adjust the settings.
• Also in the Adjust group, you can click the
  Recolor button, and then click a style to recolor
  the image all in one shade.

17
Inserting Pictures

• In Word, pictures are graphic files stored on
  your computer.
• To insert a picture in a document, click the
  Insert tab, and then in the Illustrations group,
  click the Picture button to open the Insert
  Picture dialog box.
• The picture is inserted as an inline object at
  the location of the insertion point.
• You can then change the object to a floating
  object if you want, as well as resize and
  reposition it, in the same manner as clip art.

18
Drawing Shapes

• To create your own images, click the Insert tab,
  and then, in the Illustrations group, click the
  Shapes button to open the menu of choices.
• Drawing Shapes Click the shape you want from the
  menu. Drag the pointer, which becomes a
  crosshairs pointer, to draw the shape.
• Adding Color and Style to Drawings
• To change the color, select the object and then
  click the contextual Format tab under Drawing
  Tools.
• To fill the object with a different color, use
  the Shape Fill button on the contextual Format
  tab.
• To change the line or outline color of a drawing,
  use the Shape Outline button on the contextual
  Format tab.

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Drawing Shapes (continued)

• Adding Text to Your Drawings Right-click an
  object, and then click Add Text on the shortcut
  menu. Another way to add text to your drawing is
  to insert text boxes. A text box is a shape
  specifically designed to hold text.
• Adding Callouts to Your Drawings A callout is a
  special type of label in a drawing that consists
  of a text box with an attached line to point to
  something in the drawing. To add a callout, click
  one of the callout buttons on the Shapes menu,
  and then type the callout text in the callout
  shape.

20
Creating Diagrams and Charts with SmartArt

• Diagrams and charts are visual representations
  of data. In Word, you can insert diagrams and
  charts quickly using predesigned drawings called
  SmartArt.
• You can create many types of diagrams using
  SmartArt, including Cycle, Radial, Pyramid, Venn,
  and Target diagrams, and Organization Charts.

21
Creating Diagrams and Charts with SmartArt
(continued)

• Add Text to a SmartArt Graphic To insert text
  in a SmartArt graphic, click in each box in the
  graphic and start typing to replace the
  placeholder text.
• Modify a SmartArt Graphic
• You can resize SmartArt graphics.
• You can change a SmartArt graphic from an inline
  object to a floating object.
• You can add an outline and a colored fill to the
  entire graphic.
• You can change the look and structure of a
  SmartArt graphic by using the many commands
  available on the SmartArt Tools contextual tabs.

22
Creating WordArt

• WordArt is stylized text that is treated as an
  object. To create WordArt, click the Insert tab,
  and then, in the Text group, click the WordArt
  button. A gallery of WordArt styles opens. Click
  one, and the Edit WordArt Text dialog box opens.
• You can change the WordArt style, color, and
  outline color by clicking the appropriate buttons
  in the WordArt Styles group on the Format tab. In
  addition, you can change the WordArt shape by
  clicking the Change WordArt Shape button in the
  same group.
• As with other objects, you can drag the sizing
  handles or use the boxes in the Size group on the
  Format tab to resize WordArt.

23
Summary

• Graphics add interest to documents.
• You can format all or part of a document in
  multiple columns.
• You can add borders and shading to selected text
  to emphasize it. You can also add a page border
  and shading to the entire page.
• An object is anything that can be manipulated as
  a whole. An inline object is inserted as if it
  were a character in a line of text. A floating
  object acts as if it is sitting in a separate
  layer on the page.

24
Summary (continued)

• You can insert clip art and resize and recolor it
  to fit your document. You can also insert
  pictures in a document.
• You can move objects anywhere in a document.
• You can draw shapes in a document. Drawn objects
  can be resized, moved, and colored.
• You can add text to drawn shapes or create a text
  box shape. Text boxes can be formatted, resized,
  or moved just like other drawn objects.

25
Summary (continued)

• Callouts are special text boxes that have a line
  attached to them to point to specific items in a
  document.
• Charts and diagrams organize your data in a
  manner that illustrates relationships among data.
  You can use SmartArt to add charts and diagrams
  to documents. You can change the structure and
  look of SmartArt.
• You can insert WordArt to create stylized text
  objects. As with other objects, you can resize,
  reposition, and format WordArt.