New Perspectives on Microsoft

1
Microsoft PowerPoint 2002

• Tutorial 2 Applying and Modifying Text and
  Graphic Objects

2
Create, resize, and move text boxes and graphics
boxes

• When modifying your layout, consider not only how
  it will affect visual appeal, but also how it
  will affect the information, emphasis, and
  clarity of the presentation.
• The graphics you choose should have an obvious
  relationship to the text on a slide
• PowerPoint enables you to use a grid to resize,
  move, and align graphics and text boxes so that
  you can size and position them precisely on your
  slides.
• Such consistency in positioning helps polish the
  presentation and prevents objects from "jumping"
  when you advance from slide to slide.
• Making such changes in the masters will apply the
  changes to all slides.

3
Resize text boxes
The figure on top has its title placeholder
selected, and it is going to be resized to make
room for a graphic image.
The lower figure shows the title placeholder at
its new size, and a graphic inserted to its left.
4
Add a design template and modify the design using
the Slide Masters

• PowerPoint comes with several presentation design
  templates.
• Although these templates require no modification,
  you can change the designs to suit your
  preferences.
• Regardless of whether you use a design template
  or create your own design, you will make most
  design changes to the Slide Masters.

5
Change a design template on one slide
This slide has been selected and the Globe design
template is about to be applied to this slide
only.
6
View the new design
The slide shown in the previous figure has now
had the Globe design template applied to it.
PowerPoint has several design templates you can
choose from to enhance your presentations.
7
Change a Slide Master

• A master is a slide that contains the text and
  other objects that appear on all slides of the
  same type.
• PowerPoint presentations have two types of
  masters
• The Title Master contains objects that appear on
  the title slide
• The Slide Master contains objects that appear on
  all slides except the title slide
• You will use the masters to make design changes
  that you want to appear on every slide
• If you want your company logo to appear on the
  bottom right of every page, you will add it to
  the Slide Master
• If you want a picture of your office on a single
  slide, you add the picture to only that slide

8
Enter Slide Master view
You can edit the Title or the Slide Masters in
Slide Master View.
To enter Slide Master View, click the View menu,
then click Slide Master.
9
Modify a Slide Master
This figure shows an image on a Slide Master
being resized. Changing the image on the Slide
Master ensures that the image will look the same
on all slides.
10
Insert tab stops to align text

• A tab adds a specific amount of space between the
  left margin and the beginning of the text on a
  line.
• A tab stop is the location to which the insertion
  point moves when you press the Tab key.
• PowerPoint supports four tab-stop alignment
  styles left tab, center tab, right tab, and
  decimal tab.
• The default tab stops on the ruler are left tabs.
  These can be moved, deleted, or replaced with a
  different tab stop style.

11
Tab stop styles
This figure illustrates the four tab stop styles
available in PowerPoint, and how text appears
when used with each type.
12
Use the ruler to add tab stops
You can use the horizontal ruler to add tab
stops. Click the Tab Stop Alignment Style button
to display the tab style you want to use, then
click in the ruler to set the tab at that
location.
13
Change the layouts of existing slides

• You might want to change the layout of a slide
  for a number of reasons, including adding a clip
  art placeholder so that you can insert a picture
  in a slide.
• PowerPoint enables you to easily change the
  layout of your slides using the pre-designed
  layouts in the Slide Layout Task Pane.
• The available layouts include bulleted list
  slides, title slides, text and table slides, text
  and clip art slides, and more.

14
The Slide Layout Task Pane
This figure shows the PowerPoint window with the
Slide Layout Task Pane on the right.
There are other layouts available by either
scrolling up or down in the Task Pane.
15
Insert and resize pictures and clip-art images

• PowerPoint comes with a gallery of clip art that
  you can insert into your presentations.
• You can modify clip art by changing its size,
  grouping or ungrouping its components, changing
  some of its colors, or applying animation
  effects.
• You can also insert and modify pictures from
  other file sources, such as a CD, into your
  presentations.
• When you insert a picture or clip art, you might
  need to adjust the size of the object to fit your
  layout.
• To do so, click on the resize handles that appear
  when the object is selected and drag in or out

16
The Select Picture dialog box
The Select Picture dialog box, opens when you
double-click on the clip-art placeholder on your
slide.
You can use this dialog box to search for images
relating to a specific word and to scroll through
the thumbnails of available clip art.
17
Slide with clip art inserted
This slide has just had a clip art image inserted
and positioned.
18
Resize clip art
The clip art from the previous slide has now been
selected and resized to better fit the slide.
Note the sizing handles on the clip art are the
same types of handles on text box objects.
19
Create a table and a diagram

• PowerPoint enables you to insert tables into
  slides in much the same way that you would insert
  tables into a Word document.
• Tables are useful on slides when you want to
  arrange information horizontally in rows and
  vertically in columns.
• To insert a table
• Click the Table layout on the Slide Layout dialog
  box
• Define the number of columns and rows
• Add information to the table

20
A slide with an empty table
This slide has just had an empty table inserted
into it. To insert this table, the Title and
Table layout slide was selected from the Slide
Layout pane.
21
Slide with a filled-in table
The table from the previous slide now contains
data.
22
Use the Diagram Gallery

• PowerPoint also enables you to easily add
  structured illustrations through the use of the
  Diagram Gallery.
• With the Diagram Gallery you can create
  organizational charts, radial diagrams, cycle
  diagrams, pyramid diagrams, Venn diagrams, and
  target diagrams.

23
Slide with cycle diagram
This slide had two cycle diagrams added to it
using the Diagram Gallery.
24
Draw and manipulate a simple graphic using
AutoShapes

• PowerPoint's AutoShapes feature enables you to
  insert items such as lines, connectors, basic
  shapes, arrows, flowcharts, stars and banners,
  callouts, and action buttons.
• You can draw precisely and quickly almost any
  shape you need using the AutoShapes feature.
• All you have to do is click and drag.
• You can move, resize, and delete AutoShapes as
  you would clip art or other graphics.
• PowerPoint also gives you options to change the
  colors, lines, and orientation of the object to
  your preference.

25
Access the AutoShapes menu
Clicking on a shape from any submenu will insert
it into the current slide where you can then work
with it as you would any other graphic.
This figure shows the AutoShapes menu with the
Basic Shapes submenu open.
Click the AutoShapes button to open the
AutoShapes menu.
26
Slide with AutoShape added
This slide has an AutoShape triangle inserted.
Note that it also has sizing handles that can be
used to change the size and to drag it to a new
location.
27
The final AutoShape triangle
This slide shows the AutoShape triangle after it
has been resized, rotated, colored, and had text
labels added to it.
28
Use a summary slide

• A summary slide summarizes your key points by
  displaying the titles of all or most of the
  slides in your presentation.
• You can also use the summary slide feature to
  generate a table of contents to place at the
  beginning of the presentation.
• PowerPoint can automatically generate a summary
  slide.

29
Create a summary slide

• To create a summary slide
• Go to the Slide Sorter View
• Select the slides with the titles you want as
  items in the summary slide
• Click the Summary Slide button on the Slide
  Sorter toolbar.
• PowerPoint inserts a new slide in front of the
  first selected slide

30
View a summary slide
This figure displays an example of a slide that
was generated using the summary slide feature.