SCHOOL BUS TRANSPORTATION

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SCHOOL BUS TRANSPORTATION

• Planning and Operation

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PLANNING

• Determining your transportation needs
• Determining your bus needs
• Planning routes
• Developing the right forms and documents
• Hiring drivers
• Scheduling
• Student Safety
• Recordkeeping

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DETERMINING YOUR TRANSPORTATION NEEDS

• Class Trips
• Athletics Trips
• Routes

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DETERMINING YOUR BUS NEEDS

• The number of trips Daily, Weekly, Monthly
• The number of students you will transport
• How many buses?
• What size buses?
• What will be your budget?
• Annual operating costs
• Fuel, Maintenance, Driver Wages, Licensing,
  Administrative costs, Training

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PLANNING ROUTES

• Plot on map where students live
• How many buses can be devoted to routes
• Route considerations
• Amount of time students are on the bus
• Number of stops for the time allotted
• How far from the school is there time to travel
• Safest routes
• Loading zones
• School starting time

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• Drive each route to look for best stops and
  possible hazards
• Have your drivers drive the routes prior to
  starting service
• Publish clear lines of communications for parents
• Encourage feedback from parents
• EXPECT feedback from parents!
• Never promise what you cannot deliver

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DEVELOPING FORMS DOCUMENTS

• Department of Education Forms
• Log on to the DOE website (www.ode.state.or.us).
  From the home page gt Servicesgt Employee Servicesgt
  Pupil Transportationgt Pupil Transportation Forms
• Applications Tests

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DEVELOPING FORMS DOCUMENTS

• Department of Education Forms
• Applications Tests
• Checklists

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DEVELOPING FORMS DOCUMENTS

• Department of Education Forms
• Applications Tests
• Checklists
• Attendance Records for Training

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DEVELOPING FORMS DOCUMENTS

• Department of Education Forms
• Applications Tests
• Checklists
• Attendance Records for Training
• Vehicle Accident Report Forms

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DEVELOPING FORMS DOCUMENTS

• In-house Forms
• Pre-Trip/Post Trips Forms

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DEVELOPING FORMS DOCUMENTS

• In-house Forms
• Pre-Trip/Post Trips Forms
• Driver Licensing and Training Records

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DEVELOPING FORMS DOCUMENTS

• In-house Forms
• Pre-Trip/Post Trips Forms
• Driver Licensing and Training Records
• Bus Information Contact List

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DEVELOPING FORMS DOCUMENTS

• In-house Forms
• Pre-Trip/Post Trips Forms
• Driver Licensing and Training Records
• Bus Information Contact List
• Bus Evacuation Checklist

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DEVELOPING FORMS DOCUMENTS

• In-house Forms
• Pre-Trip/Post Trips Forms
• Driver Licensing and Training Records
• Bus Information Contact List
• Bus Evacuation Checklist
• Write a Transportation Policy

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HIRING DRIVERS

• Determine wages and benefits
• Develop a job description
• Advertise
• Hire
• Train
• Certify
• Passenger Endorsement (P Endorsement)
• School Bus Endorsement (S Endorsement)
• Using faculty and staff as drivers ??

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SCHEDULING

• Routes
• Publish routes on your website
• Use Google My Maps and link to your website
• Find a scheduling tool
• Microsoft Outlook Calendars
• Off the shelf bus scheduling software program
• Develop your own

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SCHEDULING

• Class and Athletics Trips
• Find a good way to gather trip information from
  Divisions, faculty, coaches, etc.
• Find a good scheduling tool
• Microsoft Outlook Calendars
• Off the shelf bus scheduling software
• Develop your own

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STUDENT SAFETY

• Establish safe student bus loading zones
• Establish a bus evacuation training protocol for
  ALL students
• Publish the Rules for Riding on the Bus
• Hire or designate someone to supervise bus
  unloading in the morning and loading in the
  afternoon for route buses

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RECORDKEEPING

• Bus Maintenance Records

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RECORDKEEPING

• Bus Maintenance Records
• Driver Training Records

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RECORDKEEPING

• Bus Maintenance Records
• Driver Training Records
• Keep driver files up-to-date
• Establish an account with the DMV to receive
  automatic driver record updates
• Driver training stays on record for 4 years
• Driver files information kept for minimum 3 years

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RECORDKEEPING

• Develop a method for tracking students who ride
  route buses for statistical or billing purposes

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DOE AS A RESOURCE

• Use DOE rules and guidelines as your baseline
  for
• Licensing
• Training
• Safety

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FINALLY

• Learn who to contact in the Pupil Transportation
  Division of DOE. They are your best resource.
• Join OPTA (Oregon Pupil Transportation
  Association) or a similar organization in your
  State.
• Attend Association and DOE sponsored training
  whenever possible.
• Pick up the phone whenever you have a question.
  Dont GUESS!