DGSDPS

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Surplus Property
Marquis J. Bolton Director, Procurement Services
and Virginia Surplus Property Programs Department
of General Services
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Surplus First Source of Supply

• 1. Surplus is Value
• Access to Surplus
• Donation and Limits
• Electronics, from a marginal asset to Significant
  liability
• Surplus is available any public body in the
  Commonwealth and some not for profit groups

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Surplus Electronics
Surplus Electronics
Now the largest single surplus commodity
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Surplus is Cars
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Surplus is Trucks
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Surplus is shop equipment
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Surplus is traditional office
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Surplus Electronics New Opportunities
New V.I.T.A. Contract for Data Cleaning and
Surplus Electronics . . . Available to state
and local governments any public body in the
Commonwealth
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VITA Contract Features

• Provides data cleaning services that
• meet VITA Standards
• Also provides services beyond
• cleaning

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VITA Contract Features

• Dyntek packs and loads
• devices agencies must place in
• central location for collection
• Dyntek can provide delivery service
• to surplus property warehouse or
• donation source

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VITA Contract Features

• Dyntek can sell some items Commonwealth collects
  70 of sales revenue.
• For general fund items, agency normally
  splits revenue with the Conservation fund.
• Options include electronic scrap
• recycling according to applicable
• EPA and Virginia DEQ guidelines.

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Electronics Accepted

• PCs, Laptops and PDAs
• CRT and LCD Monitors, all sizes
• Printers and Computer peripherals
• Media such as CDs
• Any device directly connected to a
• computing or networking environment

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Items Not Accepted

• Any device w/ 3 months
• manufacturers warranty remaining
• Mechanical or electronic typewriters
• Stand-alone copiers
• Analog voice equipment
• Any device not directly connected to a
• computing or networked environment

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How to Use the VITA Contract

• Procedures
• On-line interactive system will be used for
  services available around January 2005
• Manual process will be in place until then

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How to Use the VITA Contract

• Procedures continued
• FIRST STEP
• Complete Inventory of Items
• SECOND STEP
• Obtain delegation authority from
• DGS Surplus Property, using
• Computer Delegation and Approval
  Form
• DGS will email agency and Dyntek with
• approval notification, and services
  can begin.

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Main Contact for Contract Services

• Andrew Miller, Dyntek
• [phone]
• andrew.miller_at_dyntek.com
• Contract and Administrative Procedures manual
  available through VITA and Dyntek Websites
• www.covsdds.com
• or
• www.vita.virginia.gov
• (click on supply chain management )

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State Agency Contacts

• Joe Thomas, DGS Surplus
• [phone]
• joe.thomas_at_dgs.virginia.gov
• Doug Crenshaw, VITA
• [phone]
• doug.crenshaw_at_vita.virginia.gov

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Surplus Computer Donations

• Agency makes donation arrangements previous to
  registration with Dyntek
• Dyntek will check with DGS Surplus Manager Alvin
  Hatcher to confirm eligibility of donee (this
  step not required for public schools)
• Dyntek will ensure completion of Donation form
  and submit to DGS Surplus

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Computer Equipment to Surplus Warehouse

• Agency handles computer wipe
• --normal process hard drives must
• accompany computer.
• Agency uses Dyntek for data cleaning
• and transportation to warehouse.
• Dyntek coordinates delivery with warehouse staff.