CLFHD CONSULTANT WORK SESSION

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W E L C O M E
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Central Federal Lands Highway DivisionCONSULTANT
WORK SESSION

• Common goal deliver our program -- OPEN DIALOG
  TODAY
• Expectations -- what we owe you
• Clear leadership on projects
• Clear guidelines, criteria and standards
• Spirit of cooperation with high expectations
• Fairness including profit
• Opportunity to be proactive and accountable as
  engineers
• Expectations -- what you owe us
• Well managed and coordinated deliverables
• Quality assurance and oversight including subs
  through out
• Fair proposals
• Timely deliverables
• Accountable engineers

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A/E Partner Process Improvement MeetingAgenda

• Introductions
• Project Manager Roles and Consultant Expectations
• A/E Oversight Guidelines and Roles (Attached)
• Standard Scope of Work Sections (Attached)
• Scoping Report Outlines (Attached)
• QA/QC
• Milestone Checklists (Attached)
• QA/QC Plan Evaluation and Audits
• Break
• Road Inventory Project (RIP) Data and Resource
  Availability
• Project Manager (PM) Areas and Future Program
• Data Availability
• Open Discussion
• Closeout

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Functional Organization
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Project Organization
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Weak Matrix Organization
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Balanced Matrix Organization
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Strong Matrix Organization
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Project Delivery Relationship Model
PROJECT MANAGER  
Outsource "Turn key"
Internal
DESIGN TEAM LEADER  
A/E PROJECT MANAGER  
Guide Strategy Development
Project Leadership Direction
Represent Project to FHWA Management
Establish Manage Scope, Schedule, Budget and
Quality
Bridge
Bridge
Coordinate with Program Function
Design
Design
Establish Coordinate Acquisition strategies
Environment
Environment
Establish Balance Project Risks
Geotech
Geotech
Lead/Manage involvement and review
Hydraulics
Hydraulics
PS E
Lead External Client/Agency Interaction
PS E
Safety
Safety
COTR on comprehensive T.O.
Surveys
Surveys
Solicit Resource Center and FHWA Technical
Assistance
Technical A/E Support
Manage through Construction
Secondary Technical Support
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Project Delivery Relationship Model Outsource
PROJECT MANAGER  
Guide Strategy Development
PROJECT SUPPORT TEAM
A/E PROJECT MANAGER  
Project Leadership Direction
Represent Project to FHWA Management
Establish Manage Scope, Schedule, Budget and
Quality
Bridge
Bridge
Design
Design
Coordinate with Program Function
Establish Coordinate Acquisition strategies
Environment
Environment
Geotech
Geotech
Establish Balance Project Risks
Lead/Manage involvement and review
Hydraulics
Hydraulics
Lead External Client/Agency Interaction
Safety
Safety
Surveys
Surveys
COTR on comprehensive T.O.
Solicit Resource Center and FHWA Technical
Assistance
Technical A/E Support
Manage through Construction
Secondary Technical Support
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Project Delivery Relationship Model In-house
PROJECT MANAGER  
DESIGN TEAM LEADER  
Guide Strategy Development
Project Leadership Direction
Represent Project to FHWA Management
Bridge
Establish Manage Scope, Schedule, Budget and
Quality
Design
Coordinate with Program Function
Environment
Cross Functional Team
Establish Coordinate Acquisition strategies
Geotech
Establish Balance Project Risks
Hydraulics
Lead/Manage involvement and review
Safety
Lead External Client/Agency Interaction
Surveys
Solicit Resource Center and FHWA Technical
Assistance
Technical A/E Support
Manage through Construction
Secondary Technical Support
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Post Design Service for Full Service Projects
Identify Scope of Post Design Construction
Primary COE Secondary PM/PE
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Coordinate with Contracts
Any
FFP if very clearly defined
Over 30K and indeterminate
BPA
CPFF
Under 30K and routine
EXECUTE Post Design Construction Support
COTR COE COTR PM or PE
Between bid opening and award
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EXECUTE Post Design Services
Contractor Submitted
PE log and screen
Simple routine
Technical scope change
Require Continuity of Eng of Record
PE/COE PM coordinate
PE Complete in Field
PE/COE forward to A/E with Guidance
To A/E with Guidance
PE Consolidate response respond to contractor
To Contractor
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• Post Design Support Key Thoughts
• Budget and Code as 52 account CE
• Not to correct errors and omissions (EO)
• Ensures continuity of engineering through
  construction
• Requires continuity of management from FHWA
• Requires advance planning and coordination (PM
  and COE)
• Can still engage our internal resources as needed
  
• (PE is not alone)
• Need Team to Finalize Details

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THANKYOU