SEDDAS%20SED%20Delegated%20Account%20System

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SEDDASSED Delegated Account System

• Fall 2008
• A copy of this presentation can be printed by
  clicking on the printer icon on the tool bar at
  the top of this page.

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Background

• SED has a number of web based applications that
  are accessed by schools through the NYSED Web
  Portal
• Access must be protected from unauthorized users
• Currently, SED administers the security process
  through a complex system of requesting and
  distributing User IDs and passwords

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New System - SEDDAS

• Fall 2008 SED will be implementing a new
  automated system that will give schools the
  ability to
• Create User IDs and passwords for their own
  employees
• Entitle users access to one or more of the
  protected computer application systems available
  through the NYSED Web Portal

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What does SEDDAS do?

• Account Administration
• Creates, updates, disable and re-enables
  authorized users
• Manages User IDs and passwords
• Entitlement Administration
• Grants access to protected web applications found
  on SED portal

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What SED applications are handled by SEDDAS?

• IMF Institution Master File (BEDS)/VADIR
• MSA Mandated Services Aid (nonpublic schools
  only)
• OSA Examination Request System
• C4E Contract for Excellence (public schools
  only)
• SAMS- State Aid Management System (public schools
  only)
• IHRS- Impartial Hearing Reporting System (public
  schools only)

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Simply put

• SEDDAS gives school staff the keys to SED web
  based applications.

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Who will use SEDDAS?

• Chief Administrator of nonpublic or charter
  schools
• Administrative Assistants
• Principals
• Other

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Roles for SEDDAS

• Delegated Administrator (DA)
• Entitlement Administrator (EA)
• DA/EA Combined Role

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Delegated AdministratorDA

• Account Administration
• Create, update, disable and re-activate users
• Reset user passwords
• Create an Entitlement Administrator
• Automatically assigned to CEO by SED

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Entitlement AdministratorEA

• Entitlement Administration
• Entitles school staff access to applications
• Does not have any authority over account
  administration (User IDs and passwords)

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Before Getting Started

• Browser should be Internet Explorer 6.0 or higher
• PC (no Macs!)
• Pop up blockers must be disabled
• DO NOT use browser Back arrow
• If you use by mistake, hit Refresh
• Use menu options on left side of screen instead
• Password must be alpha-numeric at least 8
  characters in length and case sensitive
• User guide will contain more detailed technical
  requirements

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Lets Go to SEDs Portal

• http//portal.nysed.gov

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Sign In
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SEDDAS Home page
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Search

• Can see each user in SEDDAS, not just those in
  your school
• Displays name, institution, role and entitlements
  and status

DA or EA
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Advanced Search

• Allows school to search for all the identified
  users.

DA or EA
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Create User

• Used to create a NEW User ID
• Only for a person who has never had a NYSED User
  ID either within the current school or a previous
  school

DA
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Update

• Update user information such as phone number,
  email, position/title

DA
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Disable

• Used when it is necessary to disable a persons
  access to web based applications on SED portal
  because of
• Reassignment of duties
• No longer employed by school
• Other reasons

DA
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Reactivate User

• Used to reactivate a User ID.
• Should only be used if the person is in the same
  school and the same building
• Should NOT be used for someone who has changed
  schools

DA
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Reset Password

• Used to establish new password when current user
  has forgotten or lost password

DA
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Entitlements

• Assigns/removes access to SED protected web
  applications

DA or EA
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Entitlements
DA

• Assign the role of EA

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Reassign Institution

• Used to reassign an disabled account from one
  school to another

DA
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Lets Get Started!
http//portal.nysed.gov
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What is SEDREF???

• SEDDREF is the system that maintains all of the
  vital information for every school district,
  school building, nonpublic and charter school and
  BOCES.
• Administrative positions
• Contacts (phones, fax, etc)
• SEDDAS links to SEDREF for contact information at
  the district, school and building level
• If you are a representative from a School
  District, Public School, Nonpublic School,
  Charter School, or BOCES and you need to contact
  SED for a change in your contact information,
  changes can be sent via regular mail to IRS, Rm
  865 EBA, NYSED, 89 Washington Ave. 12234, faxed
  to [phone], or as an email attachment to
  SEDREF_at_mail.nysed.gov

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Where is SEDREF??
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Suggestions for Success

• Make SEDDAS part of Employee Enter and Exit
  process
• Create new Accounts and Entitlements for new
  employees when applicable
• Disable exiting employees
• Notify SED to update SEDREF of new CEO and new or
  reassigned principals

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Where to go for help

• SEDDAS Support
• User Guide
• Contact Us (NYSED)
• Help Desk 518-473-8832
• Email seddas_help_at_mail.nysed.gov

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Questions????