Nebraska Department of Education

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Nebraska Department of Education

• Grants
• Management
• System

http//portal.nde.state.ne.us/Site/DesktopDefault.
aspx
2005-06 GMS
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For Questions Regarding

• Portal
• Activation Codes
• Help Desk (Julie Rotherham)
• 888-285-0556
• 402-471-3151
• Program
• Contact your Reviewer

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GMS Registration
GMS Access Levels

• District Administrator
• Required
• Submit Assurances (electronic signature)
• Submit Application
• Optional
• Enter data
• Submit/Save payment request
• Will receive email correspondence regarding
  application status

• Data Entry
• Enter any/all application data
• Can enter data on Reimbursement Request (CANT
  SUBMIT TO NDE)
• Bookkeeper / Financial Contact
• Can view application, but cant enter data
• Can Enter Data, Save, Submit Payment Request

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Create Application

• On GMS page, under Grant Name/Link, click on NCLB
  Consolidated Application
• In dropdown box choose 2006
• Click on Create Application radial button
• After Application has been created, you can
  access it by clicking on radial button in front
  of 06-NCLB 4201-00 Original Application
• 2004-05 Application is still available for
  viewing
• 2004-05 projects should be closed out in
  September by making final reimbursement request
  (if not fully expended/reimbursed)
• Click Open Application

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INSTRUCTIONS

• Entire set of INSTRUCTIONS
• Available on the Application Select page

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INSTRUCTIONS..

• Each page has a link to Instructions for that
  particular page

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Federal Funding

• Meeting district goals through multiple programs

Title II, A
Title I, A
Title I, C
NCLB
Title III, LEP
Title II, D
Title V
Title III, IE
Title IV
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NCLB Page
9
NCLB Page Continued..

• Overview
• Grant Titles and CFDA numbers
• State Education Goals
• Allocations
• Optional transfers to be entered on bottom
  section of page
• GAN will be generated from original grant even
  though funds may be used for the purposes of
  another grant
• Release funds on bottom section of page

10
NCLB Page Continued

• Contact Information
• NCLB Authorized Representative information must
  be completed
• If authorized rep. is contact for all programs
  then no other contact information needs to be
  entered
• Click box to add program contact info. for
  any/all programs (if needed)
• Last box is for Financial Contact

NEW
NEW
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NCLB Page Continued.

• Goals and Needs
• Student Academic Needs
• Professional Development
• Safe, Supportive Schools
• Student Populations
• Non-Public Schools

• District goals transfer to budget detail pages of
  programs that are checked (?)
• Funds should be budgeted for each goal listed

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NCLB Page Continued..

• Assurances
• Must be signed electronically and submitted by
  Superintendent/NCLB Authorized Rep.

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NCLB Page Continued

• Submit
• Data entry person can only submit application to
  district authorized rep. (cannot submit to NDE)
• Application can only be submitted to NDE by
  district NCLB Authorized Representative
• Application History

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All Programs

• Guidance
• Statement of Purpose

• Program Information / Description of Services

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All Programs Continued..

• Staff
• Consistent look for all programs
• Name, Building, Contracted Salary (without
  benefits or extra curricular), FTE, Amount paid
  from Title program
• Instructional
• Non-Instructional
• Drop-down list varies by program

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All Programs Continued

• Capital Outlay
• List any item with a purchase value of 1500 or
  more with a life expectancy of one year or more
• If budget total in 500 object code is greater
  than 1500, explanation needed

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All Programs Continued.

• Budget Detail
• Select method of payment for each program
• Scheduled Payments
• Only for 100 200 Object Codes
• Funds available must exceed 20,000 to be
  eligible
• Payments over 11 months (September July)
• Reimbursement
• Indirect Costs
• Yes or No

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All Programs Continued..

• Budget Detail Continued..
• Break out budget by goals
• Break out salaries and fringe benefits
• To change/delete an allowable activity, Delete
  row by checking Delete at the end of the row (?)
• Insert revised budget data
• Reported expenditures must match budgeted Object
  Codes AND be within allowable limits (25 or
  2500) or the budget will need to be amended
• Calculate Page Totals
• Save Page

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All Programs Continued...

• Budget Summary
• Aggregates amounts budgeted for each goal onto
  one budget page
• Changes cannot be made on this page
• Save Page Button
• Located on each page where data is entered
• Wait for system to return to the top of the page
  before continuing

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All Programs Continued.

• Print pages
• Printer Friendly (Top right corner of
  pagebelow program drop down box)
• Will only allow you to print the page you are
  looking at
• Cant print entire application at one time

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Title I, Part A

• Guidance
• Description of Services
• Narrative
• Staff
• Name, Building, Contracted Salary (without
  benefits or extra curricular), FTE, Amount paid
  from Title I
• Instructional
• Non-Instructional
• Do NOT include instructional staff in schoolwide
  projects

NEW
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Title I, Part A Continued..

• Targeting Step 1
• Enter month year Free and Reduced lunch data
  was collected
• Districts may choose a date between January 1 and
  July 1
• Attendance Centers are pre-printed on page
• Enter number of resident and low-income public
  and nonpublic students
• (?) Mark box for grandfathered only if a building
  received services during previous year, is not
  eligible this year, but will be served for one
  additional year

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Title I, Part A Continued

• Targeting Step 2
• Automatically calculates percent of poverty based
  on data entered in Step 1
• If data is inaccurate return to step 1
• If data is correct Proceed to Ranking
• Targeting Step 3
• Click on box which indicates method for ranking
  attendance centers

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Title I, Part A Continued.

• Targeting Step 4
• Enter Set Asides
• These EXACT amounts must be entered on Budget
  Detail
• Required Neglected Set Aside will automatically
  be entered (This is a reserve of Title I
  allocationNOT additional funds)

NEW
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Title I, Part A Continued..

• Targeting Step 4 Continued..
• If you intend to use Indirect Cost Rate
• Go to Budget Detail page to find out amount
  available
• Enter amount to be used for Indirect Cost on Set
  Asides
• Calculate Distribution Amount after all Set
  Asides are entered
• Distribute Funds Evenly OR
• Enter PPA for each building
• This option allows a higher PPA for higher
  poverty buildings
• Check Distribution
• Save Distribution

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Title I, Part A Continued

• Targeting Step 4 Continued
• Eligible buildings, based on Ranking Method
  selected in Targeting Step 1, are listed
• Mark any buildings that have approved Schoolwide
  projects
• Mark any buildings that are Not Served
• Explain in Comment box
• Enter Attendance Center Allocation if amounts
  will NOT be distributed evenly

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ESU Multi-District Agreements for Title I, Part
A
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Title I, Part A Continued

• Targeting Step 4 Continued
• Allocations for nonpublic buildings are listed
• This EXACT AMOUNT must be listed on budget detail
  page in Nonpublic Activity Code
• Capital Outlay
• ALL computers purchased with Title I funds must
  be listed
• List any item with a purchase value of 1500 or
  more with a life expectancy of one year or more

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Title I, Part A Continued.

• Budget Detail
• Indirect Costs option
• Enter budget amounts that support the listed
  goal(s)
• A budget should be included for each goal listed
• Budget Summary
• Shows an aggregate of budget listed on Budget
  Detail page
• Changes cannot be made on this pageany changes
  must be made on Budget Detail

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Title I, Part C (Migrant)
NEW

• Guidance
• Purpose
• Non-Regulatory Guidance
• Program Information
• Needs Assessment Check Boxes
• Narrative Responses
• Staff
• Salary, FTE, Amount paid with Migrant Funds
• Consistent with other programs
• Instructional
• Non-Instructional

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Title I, Part C (Migrant) Continued..

• Capital Outlay
• Description and dollar amount required for ALL
  PROPOSED PURCHASES REGARDLESS OF COST
• Budget Detail
• Each goal should have a budget
• Budget Summary

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Title II, Part A

• Guidance
• An LEA must maintain records that describe how it
  will
• Target program funds to schools that have the
  lowest proportion of highly qualified teachers,
  have the largest average class size, or are
  identified for school improvement under Title I,
  1116(b)
• Comply with Title IX, 9501 of ESEA regarding
  participation of private school teachers

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Title II, Part A Continued..

• Program Information
• Narrative Responses
• Staff
• Consistent with other staff pages
• Instructional
• Non-Instructional

NEW
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Title II, Part A Continued

• Capital Outlay
• Cost of 1500 or more and a life expectancy of at
  least one year
• Clarification (Narrative)
• if budget total in 500 object code is greater
  than 1500, but no single item will cost more
  than 1500 please explain
• Budget Detail
• Each goal should have a budget
• Budget Summary

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Title II, Part D

• Guidance
• Professional Development in area of technology
  must equal not less than 25 of allocation
• Funds may be used to establish and implement a
  technology based data and information management
  system that correlates with the Nebraska School
  Improvement Model

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Title II, Part D Continued..

• Program Information
• Narrative
• Staff
• Consistent with other programs
• Instructional
• Non-Instructional
• Capital Outlay
• if budget total in 500 object code is greater
  than 1500, but no single item will cost more
  than 1500 explanation needed

NEW
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Title II, Part D Continued

• Budget Detail
• Each goal should have a budget
• At least 25 of allocation must be designated for
  Professional Development
• Budget Summary

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Title III, Limited English Proficiency

• Guidance
• Program Information
• Check Boxes
• Narrative
• Staff
• Consistent with other programs
• Instructional
• Non-Instructional

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Title III, Limited English Proficiency Continued..

• Capital Outlay
• Explanation needed if budget total in 500 object
  code is greater than 1500, but no single item
  will cost more than 1500
• Budget Detail
• Each goal should have funds budgeted
• Budget Summary

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Title III, Immigrant Education

• Guidance
• LEA must provide enhanced instructional
  opportunities for immigrant children and youth
• Program Information
• Check Boxes
• Narrative

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Title III, Immigrant Education Continued..

• Staff
• Consistent with other programs
• Instructional
• Non-Instructional
• Capital Outlay
• Same as other programs
• Budget Detail
• Each goal should have a budget
• Budget Summary
• Changes cannot be made on this page

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Title IV, Part A

• Guidance
• Program Information
• Narrative
• Staff
• Consistent with other programs
• Instructional
• Non-Instructional

NEW
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Title IV, Part A Continued..

• Capital Outlay
• Same as other programs
• Budget Detail
• Each goal should have a budget
• Budget Summary

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Title V, Part A

• Guidance
• Program Information
• Narrative
• Staff
• Consistent with other programs
• Instructional
• Non-Instructional

NEW
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Title V, Part A Continued..

• Capital Outlay
• Same as other programs
• Budget Detail
• Each goal listed should have funds budgeted
• Budget Summary

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Submitting Application / Amendments

• Go to NCLB page
• Submit Tab
• Must run Consistency Check before submitting to
  NDE
• Submit to NDE (Must be done by superintendent /
  authorized rep.)

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NDE Review

• Entire GMS application will be reviewed by one
  NDE staff member
• If application is returned for changes, NDE
  comments can be found on the checklist (Notice
  goes to superintendent/authorized rep.)
• Click on radial button for 2005-06 application
• Click on Review Checklist

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NDE Review Continued..

• When application has been approved by NDE
• Notice goes to superintendent/ authorized rep.
• Grant Award Notifications (GAN) can be viewed and
  printed

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Payments

• Request for Reimbursement
• Person who submits Reimbursement Request
  (Superintendent or Bookkeeper) will receive
  electronic correspondence

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Payments Continued..

• Scheduled Payments
• 100 200 Object Codes ONLY
• Auto Pay
• Up to the threshold of the programs approved
  budget (50, then 75)
• System will notify you when supporting
  documentation needs to be submitted

NEW
NEW
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Payments Continued

• NDE Website regarding payments
• http//www.nde.state.ne.us/ADSS/YEAR.htm
• Grants Management System Payments

• Final Reporting for 2004-05 under development.
• Will report Year to Date Expenditures

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GMS/Payment Information Telecast via Web Streaming

• http//www.ci.lincoln.ne.us/city/mayor/cic/5citytv
  /video.htm
• Under Public Service Announcements
• NDE NCLB Update August 2005

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Contact Us

• Listed at the bottom of each page
• Link goes to NDE Contact Information

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Contact Information

• Help Desk
• NDE Reviewers for Consolidated NCLB Applications