USMAI Cataloging Policy Committee

1

USMAI Cataloging Policy Committee Forum on
Single Record Implementation McKeldin Library
Special Events Room 1030am-1230pm December 8,
2006
2

Members of the Cataloging Policy Committee Wilma
Bass, Monograph and Catalog Management Librarian,
University of Maryland, Baltimore Heidi Hanson,
Systems Librarian, ITD, University of Maryland
Libraries Gordana Ruth, Original Cataloging
Production Group Leader, TSD, University of
Maryland Libraries Marlene Vikor, LIS Librarian,
TSD, University of Maryland Libraries Virginia
Williams, Catalog Librarian and Department
Supervisor, Frostburg State University Vicki
Sipe (Chair), Catalog Librarian, University of
Maryland, Baltimore County
3

• Cataloging Policy Committee (CPC)
• http//usmai.umd.edu/cpc/
• Established by the Council of Library Directors,
  Dec. 16, 2004
• Charge
• Formulate cataloging policy
• Advise and evaluate on specification for batch
  loaded records
• Organize, document, and communicate cataloging
  policy decisions
• Original timeframe from January 2005-December
  2006
• Call for applications, two additional members,
  December 20

4

• Agenda
• Part one (65 minutes)
• Welcome/introductions Vicki Sipe (10 min)
• Background on serials in catalog USMAI Wilma
  Bass (10 min)
• Background on CONSER single record (CCM module
  31) Virginia Williams
• (5 min)
• USMAI single record components Gordana Ruth
  Marlene Vikor (40 min)
• BREAK (10 minutes)
• Part two (45 minutes)
• ERIC2 plans Wilma Bass (15 min)
• Q A Vicki Sipe (20 min)
• Closing Heidi Hanson (10 min)

5

• Proposal to USMAI COI All by CPC 9/7/2006
• Single Record Proposal for Cataloging of
  Electronic Journals
•      USMAI Cataloging Policy Committee (CPC) is
  recommending a single record approach for
  cataloging of electronic journal titles that are
  also available in print and other formats,
  providing their contents are equivalent.  
  Electronic journals will be considered equivalent
  to their tangible counterparts if they have the
  same title and provide the same content in their
  full text articles.      If multiple records
  already exist in the USMAI catalog, the record
  for the print will be preferred.
• CPC requests responses from all Campus Contacts
  by September 22, 2006 approving or rejecting this
  proposal.  We encourage all members of the COIs
  to share their thoughts with CPC and all the COIs
  as well.
• CPC feels that this proposal will best meet the
  needs of our users, given the following
• Link resolution via SFX works most reliably from
  the print record, since the print ISSN is most
  often the primary and sometimes only ISSN in the
  knowledge base (KB). The ISSN in the KB must be
  recorded in the tag 022 subfield a of the
  bibliographic record, and this is not always the
  case with the e-journal record. As a result, SFX
  may work from the print record and not from the
  e-journal record. Requests for addition of the
  e-ISSN must be submitted to Ex Libris for
  incorporation in the knowledge base, not
  controlled locally.
• Cross-format availability is more easily
  determined from a single record than from
  multiple records.
• Existing format limiting capabilities will be
  maintained.
• USMAI is investigating a free OCLC service that
  will set WorldCat holdings for our e-journal
  titles.  This will allow us to consolidate
  holdings on a single record in ALEPH yet set
  holdings to separate records in WorldCat (See
  eSerials Holdings Service http//www.oclc.org/eser
  ialsholdings/support/default.htm).

6


Proposal received unanimous support from all
respondents.
7


An International Cooperative Serials Cataloging
Program
8

ERIC II TG It will more effectively lead users
to holdings in other formats when online access
is not available. UITG Based on the problems we
have seen users experience in usability testing
and in our own experience, we feel this will be
an improvement to the catalog. RSTG It looks
beneficial to our users who are often confused by
multiple record presentations and single records
for the same title despite format.
9

Status quo---Mixed Single Separate Record
Approaches
Microform only

Print indicating remote electronic and microform
availability
Remote electronic only
10

Where we will be going---Single record for
multiple formats

11


12


13