LocalState Data Sharing Partnership

1
Local/State Data Sharing Partnership

• Proposed Action Plan
• (Winter 2007/2008)

2
Action Plan Intent

• Action Plan produced by Data Sharing Task Force
  and is based on results of Round 1 2 Data
  Sharing Meetings
• Plan reflects a revised coarse of action taken in
  response to lack of success at 2007 Legislature
• Purpose is to continue to move the Data Sharing
  Partnership forward
• Initial focus is on public sector data sharing

3
Action Plan Outcomes

• Establishes the framework for development of the
  Partnership
• Establishes the basic principles of the
  partnership
• Defines initial partner commitments
• Identifies development steps
• Launches phased Data Sharing initiatives

4
Action Plan Considerations
5
Action Plan Considerations

• Partnership Benefits
• Data Sharing Principles
• Development Approach
• Roles and Responsibilities
• Potential Data Sharing Partner Contributions
• State Data Stewardship
• Out Clause Opportunities
• Communications/Administration

6
a. Partnership Benefits

• Promotes government efficiency and optimizes
  government services
• Avoids unnecessary duplication of effort and
  cost, and improves government interactions
• Supports government business processes and
  provides new strategic capabilities
• Advances the timeframe for the availability of
  GIS data throughout the state

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b. Data Sharing Principles

• Voluntary participation, no unfunded mandate, and
  out-clauses
• Benefits all parties, Quid pro quo
• Statewide base of consistent, integrated,
  standardized, updated data
• Formal agreement outlining roles, with periodic
  review
• Phased development approach
• Limit risk exposure of local government partners
• Limited state funding for data development
  updates (Reflects no major state funding package
  to date)

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c. Development Approach

• State is committed to working with local
  governments and key stakeholders in developing
  the partnership
• State will not advance statutory measures related
  to data sharing
• Local governments are committed to participating
  in discussions and actions leading to the
  development of the partnership

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d. Roles and Responsibilities

• The state is committed to conduct an inventory of
  existing, and needed, data and technology
• Based on key government business processes
• Based on previous Framework efforts
• The state and local governments are committed to
  participate in an effort to define appropriate
  roles and responsibilities for developing and
  maintaining geographic data

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e. Data Sharing Partner Contributions

• State and Local governments are committed to
  working together to identify key partner
  contributions based on
• A prioritization of Key Data and Map Layers
• Identified roles and responsibilities
• Ability to provide the contributions

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Potential State Government Contributions may
include

• Financial Resources
• Funds provided to local governments for data
  development to compensate for potential loss of
  revenues from reduced data sales
• Administrative mechanisms to enable collection
  and redistribution of local funds for specific
  purposes (e.g. ORMAP, FIT, E-911, TGM grants,
  Coastal grants)
• Products/Services
• Standardized Emergency Management Maps
  Applications
• Secure off-site storage/service provision for
  geospatial data
• Web-based GIS applications for use by
  jurisdictions that do not maintain their own
  interactive applications
• Imagery
• Half meter color imagery statewide, three year
  cycles
• One foot or better resolution for urban areas
• No cost to local governments

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Potential State Government Contributions may also
include

• Data
• LIDAR data
• Road data including bridges, traffic counts,
  accident data, etc.
• Business license information for cities or zip
  codes
• Manufactured homes information (sales price,
  etc.)
• Hazardous materials locations and data
• Streams, rivers, lakes, wetlands, watersheds
  mapping and data
• Public drinking water source locations and data
• Elevation contours and models (slope, erosion,
  etc.)
• State-owned and federally managed lands
  information
• Standards
• Continue to facilitate the development of data
  standards at the user level
• Provide an approval path and incentives to ensure
  use of the standards
• Federal Coordination
• Ensure integration of local data in Census 2010
  and FEMA flood maps
• Coordinate with federal agencies to integrate
  local data and make sure federal programs are
  useful for local purposes

13
Potential Local Government Contributions may
include

• GIS Files
• Tax lots
• Streets/Roads
• Tax code boundaries
• Taxing district boundaries
• Survey control/PLSS
• Utility features
• Urban Growth Boundary
• Other base data

• Data
• Situs Addresses
• Address ranges (for roads)
• Tax lot IDs
• Property Ownership
• Does NOT include all Assessment Data

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f. State Data Stewardship

• State is committed to collecting data and
  translating to standardized format no added
  work for local governments unless funds are
  provided
• State is committed to placing proper controls and
  practices in place to assure data is used in
  accordance with agreements, with no third party
  distribution or web access, unless allowed
• State is committed to making efforts to prevent
  data from being misused or misapplied by its
  agencies

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g. Partnership Out-Clause

• State and Local Governments recognize the
  uncertainty of funding and changes in policies
  and priorities
• State and Local Governments shall be provided the
  opportunity to withdraw from the Partnership

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h. Communications/Administration

• State is committed to
• Establishing a hub of coordination and
  communication to enable the operation of the
  partnership
• Providing partnership information on a website
• Providing staff support for the partnership
  (dependent on availability of funds)
• Providing information on the legislative
  activities that affect the partnership
• Establishing a formal mechanism for resolving
  issues
• Holding an annual meeting dedicated to discussing
  issues pertinent to the partnership
• Producing an annual report regarding the status
  of the partnership including key accomplishments,
  partner contributions, issues, etc

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Action Plan Implementation Steps
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Program Phases

• Phase 1 Initial focus is on State Local
  Government data sharing
• Phase 2 Data sharing with Federal agencies to be
  explored in the future
• Will local data be outside the public domain?
• Phase 3 Future considerations will look into
  providing data to the private sector
• Possible extension of Metro Regional Land
  Information System (RLIS) data program with
  revenue re-distribution

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Proposed Implementation Steps Partnership
Governance

• Establishment of a Data Sharing Governing Body
• Equitable membership for all stakeholders
• Co-chaired by a Local Government State member
• Local Governments include counties, cities, and
  regional agencies
• May Include Federal, Tribal, Special Service
  Districts, Private, and Citizen ex-officio
  participants
• Would establish a Sub-Committee to work on
  operational issues

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Proposed Implementation Steps Initial Data
Priorities

• Primary State Data Needs
• Cadastral
• Taxlots
• Taxcodes (Administrative Boundaries)
• Property Ownership
• Situs Information
• Taxmap Images
• Taxmap Index
• Roads
• Political Boundaries?

• Primary Local Government Data Needs
• Imagery (2009)
• LIDAR Data
• Census Data (2010)
• Catalog of data available from the state

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State Actions to Acquire/Develop Data Cadastral

• Coordinated by Oregon Department of Revenue
• Funds counties to develop and provide annual
  standardized data sets (Uses ORMAP and/or other
  state funding sources)
• Compensation equates to a licensing of local data
  for use by all State agencies
• Develops statewide map layers and data sets
• Establishes channels for use of the data by other
  state agencies

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State Actions to Acquire/Develop Data Road
Related

• Coordinated by ODOT OEM
• Funds Counties/PSAPS/Cities to develop and
  provide annual standardized road data sets (Uses
  OEM, ODOT, and/or other state funding sources)
• Compensation equates to a licensing of local road
  data for use by all State agencies
• Develops statewide map layers and data sets
• Establishes channels for use of the data by other
  state agencies

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State Actions to Acquire/Develop Data Imagery,
LIDAR, and Census data

• Coordinated by Dept. of Administrative Services
• Coordinates acquisition of 2009 high resolution
  imagery
• Provides imagery on a timely basis at no cost to
  local governments and/or participates in local
  area imagery consortiums
• Participates in LIDAR consortiums
• Coordinates development of 2010 Census Data with
  the Census Bureau
• Provides Census Data at no cost to local
  governments

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Action Plan Next Steps
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Next Steps

• Obtain review of proposed Action Plan by local
  governments and key stakeholders
• Establish Data Partnership Governing Body
• Continue to pursue through a Legislative Work
  Group or other means
• Liability Issue
• Privacy/Confidentiality
• Sustainable Funding
• DOR initiate cadastral data sharing efforts
• ODOT/OEM initiate road data sharing efforts