Constance and Buckham's Bay Community Association

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Constance and Buckham's BayCommunity Association

• Annual General Meeting 2008

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Agenda

• Welcome
• Introductions
• President's Report on 2007 activities and
• Treasurer's Report
• Discussion about Soccer Fees
• Dock/launch ramp Status report
• Conduct of Election
• Election of Executive for 2008
• Closing

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President's Report

• Programs Run at the CBBCA
• Sparks / Brownies --Beavers / Cubs -
  Playgroup
• Youth Sports
• Soccer, T Ball, Softball, Outdoor Hockey
• The Can (Youth Trailer)
• Jack Rabbits X-Country Ski Club
• Tae Kwon Do - Unicycle club
• Yoga - Weight
  Watchers
• Adult Mixed Softball - Square Dancing
• Low Impact Fitness
• Walking Club
• Rural Root Community Theatre

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Events Organized

• EVENT Funds
  Raised for
• Comedy Night ( CBBCA Capital Improvements )
• Breakfast with Santa ( WC Food Bank )
• Communing with the Spirits ( Humane Society)
• Halloween Party ( Stephen Lewis Foundation(AIDS
  )
• St Gabriels Steak Lobster ( St Gabriels )
• Ladies Softball Tournament ( Cancer research )
• Santa Parade
• Mothers Day
• Childrens Xmas Craft day
• Womens business Exhibition
• Clean up the Bay day
• Youth Movie Night
• 2 performances of Rural Root Theatre

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Facility Upgrades/Improvements

• Ball Diamonds Fence safety cap New Back-stop
• Community Centre
• Drywall repair, painting carpet
• Bar makeover
• Theatre Sound Light and other Hall upgrades
• Video Surveillance security integration with
  monitoring recording centre.
• Community Entrance Garden
• Soil and plants replaced with a professionally
  designed garden to improve visibility and reduce
  maintenance.

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Facility Upgrade/Improvements (cont'd)

• Rink
• Painting
• New Benches Screen
• Soccer Fields
• Perimeter Fence
• Mini-field expansion
• Many of these improvements were assisted
  financially by partnership grants with the City
  of Ottawa.

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Other activities

• Newsletter quarterly
• Web site - new site now online
• Agreed and signed service agreement with the City
• Regular meetings with various City, rural
  committees and with other CA Presidents to
  discuss issues of importance.

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Donations

• In addition to the proceeds from ticket sales
  noted above the donations were topped up as
  follows
• St Gabriel's Church- 570
• Cancer Society 133
• Stephen Lewis, African AIDS 210
• WC Food Bank 400
• Humane Society 600

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Funding

• City grants totalled 53,820
• 27,098 to subsidize operation and maintenance of
  the building.
• 2,600 to subsidize the rink.
• 16,622 in specific 50/50 shared Improvements.
• 7,500 has been approved toward the expansion
  of the mini-field.

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CBBCA 2007 Treasurers ReportFebruary 9, 2008

• Assets ( Bank Accounts Cash ) 21,972
• Operations 7,310
• Capital 13,660
• Other (Youth Group) 1,002
• Revenue 104,868
• City operating grants 33,036 Incl
  3,338 for remedial maintenance.
• General revenues 58,548
  Increase of 7 over 2006.
• City capital grants 13,284 Entrance
  Garden Soccer Fences.
• Expense ( 101,159 )
• Occupancy Costs ( 45,187 )
  Increase of 3 over 2006.
• Capital Projects ( 19,737 )
• Operations ( 36,235
  )
• Net Income
  3,708
• Operations 2,073
  Down from 4,224 in 2006
• Capital 1,635

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Profit Loss Summary Statement Income
.
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Profit Loss Summary Statement ExpenseCBBCA
2007 Treasurers Report February 9, 2008
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Balance SheetCBBCA 2007 Treasurers Report
February 9, 2008
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Cost AnalysisCBBCA 2007 Treasurers Report
February 9, 2008
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Performance
The Executive set itself some specific goals at
the beginning of the year

• Increase Membership
• Develop a Business Directory
• Improve the condition if the building
• Update the Honours Board in Main Hall
• Advance the Launch ramp/Dock issue

v X v X v
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Membership
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Building Upgrades

• Included
• Painting
• New carpet in link room
• New noticeboards in building
• Decoration of the bar
• New speakers and installation of sound system
• Window blackout curtains
• Storage
• Plan for folding wall divider in main hall

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Dock/Launch Ramp

• At request of Councillor wrote a paper which -
• Emphasized the importance of the dock/Launch ramp
  to the community
• Held a meeting at the site with residents to
  obtain input to paper
• Described some of the issues and concerns of the
  community with respect to traffic, parking,
  toilets, etc.
• Proposed some ideas for the launch ramp/dock
  layout , the access road and the parking
• Made draft available at a public meeting
• STATUS (Councillor Eli- El Chantiry)

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Agenda

• Welcome
• Introductions
• President's Report on 2007 activities and
• Treasurer's Report
• Discussion about Soccer Fees
• Dock/launch ramp Status report
• Conduct of Election
• Election of Executive for 2008
• Closing

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Soccer Discussion

• Issues
• WCSC growing beyond capability to rely on
  volunteers and also has desire to promote and
  improve game.
• Cost increases since 2002
• Micro ( managed outside WCSC) 25 to 30 to
  2010
• House League CA fee 25 to
  30 to 2011
• House League WCSC Fee 25 to 50 to
  90 in 2008
• House league total cost from 50 to 85 to 125
  in 2008.
• WCSC want to develop their own fields and hire a
  paid technical director
• Solution Offload some of the work from WCSC by
  taking the under 11s back into a CA run league
  with CA volunteers and costs estimated at 60-70.

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Agenda

• Welcome
• Introductions
• President's Report on 2007 activities and
• Treasurer's Report
• Discussion about Soccer Fees
• Dock/launch ramp Status report
• Conduct of Election
• Election of Executive for 2008
• Closing

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Agenda

• Welcome
• Introductions
• President's Report on 2007 activities and
• Treasurer's Report
• Discussion about Soccer Fees
• Dock/launch ramp Status report
• Conduct of Election
• Election of Executive for 2008
• Closing

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Election

• Slight change of approach this year
• (within the constitution)
• 1 Elect by name the four officers
• 2 Elect other directors to unspecified
  positions and then assign/agree these at the
  first executive meeting.

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Closing

• Thank you all.
• If you think we are doing a good job or want us
  to do more JOIN and get your friends to JOIN
  also.
• The more people we represent the stronger is our
  voice.