Omega Phi Alpha Vision 2005

1
Omega Phi Alpha Vision 2005

• Convention 2001
• San Antonio, TX

2
Why?

• Challenges with holding onto Alums
• NEB as volunteers unable to be available for
  Active membership
• Frustration with communication
• Inability to retain new chapters
• No significant national growth
• Lack of usable training for Active officers

3
Develop a Plan

• Breakdown problems into major categories and
  research
• Have long term goals for growth and
  organizational improvements
• Utilize actives, alum and NEB for information and
  suggestions

4
Areas of Interest

• National Structure
• Chapter Structure
• Alumnae Involvement
• Expansions
• Leadership Training

5
National Structure

• How do you change the NEB from secretaries to
  leaders?
• How can the paperwork and drudgery be minimized?
• How do you increase the effectiveness of the
  National Officers?
• How do you fund positive changes?

6
Chapter Structure

• Inconsistency between chapters on service hours
• Local Officers are usually not a good resource
  for information
• Confusion on national requirements
• Lack of effective communication with Nationals
• Very little financial guidance

7
Alumnae Involvement

• After graduation, there is very little available
  for alumnae to stay involved
• Alumnae chapters are disorganized and without
  goals
• Very few Alumnae attend convention
• What does OPA give Alumnae?

8
Expansions

• What is our national expansions goal?
• How do we expand without losing the newest
  chapters?
• Lack of guidance during the first year after
  colonization
• Do we have criteria for choosing a school or area
  for colonization?

9
Leadership

• How do we train members to be officers?
• Actives feel that they have no immediate
  resources for questions i.e., local alums,
  nearby NEB, someone they feel comfortable with or
  see on a regular basis.
• There is no defined Help-Chain for chapter
  officers
• No formal yearly Roberts Rules training

10
Task Forces

• National Structure
• Jan Titsworth, Chair
• Ginger McGarity, Alumna
• Marnie Phipps, NEB
• Nikki Charles, Active

• Chapter Structure
• Renee Gordon, Chair NEB
• Lauren Keegan, Active
• Denise Ray, Active
• Christi Denton, Active
• Angie Whitefield, Alum

11
Other Contributors

• Alumnae Involvement
• Marnie Phipps
• Alumnae Board
• Cindy Steen
• Sarah VanDyke
• Adrianne Grubic (Chevron Task Force)
• Expansions
• Anita Landry
• Ginger McGarity
• Lara Randall

• Leadership Training
• Cindy Steen
• Sheila Bush, Alumna
• Sarah VanDyke
• Renee Gordon
• Sabrina Somerby
• Presidents Council (Liz Glazner Jennifer
  Sykora)

12
Overview of National Structure

• 8 NEB positions, 1 paid employee
• Districts
• TLCs
• Increase Alum involvement with specific roles and
  special convention track
• Create Foundation

13
Non-Functional Help-Chain
NEB President
Local Officer
Alum
Active
NEB Liaison
Alum
Other Active Chapter
Alum
NEB Officer
14
Clear Help-Chain

• Direct Communication
• Correct Answers
• Local Resources

Active
Travel Leadership Consultant
Local Officer
Active District Officer
District Alumnae Advisor
NEB Officer
15
Overview of Chapter Structure

• 6 CEB positions, committees, yearly elections
• Streamline Hours/Projects
• Revamp Awards
• Chapters need budgeting Help from Financial
  Advisor
• Update ceremonies and songs
• Individual officer handbooks
• Membership Status changes
• Chapter business meetings

16
Overview of Alumnae Involvement

• New alumnae structure
• Specific roles for alumnae
• Alumnae track at convention
• More alumnae recognition
• Specific roles of alumnae chapters
• Find missing alumnae
• Chevron more targeted to the alumnae

17
Overview of Expansions

• Strategic planning
• Research form
• Criteria and rubric for expanding
• 1-2 new chapters per year, limited growth
• Colony to Chapter transition plan
• Chapter Requirements
• National Requirements
• Local Support

18
Current National Standing
19
Overview of Leadership Training

• Standardized leadership workshops
• Effective Leadership
• Roberts Rules of Order
• Team Building Skills
• The Essence of Group Dynamics
• TLC training guide
• Membership/President/Service officer training
  retreats

20
Completed Since Convention 2000

• Voluntary Dissociation Form
• Planners developed
• Designed new membership certificates
• Designed new brochures
• Develop new alumnae track for convention 2001
• Reviewed current service hour polices
• Begin developing an expansions plan
• Create training material for chapter presidents,
  membership officers and service officers.
• Develop strategies to locate missing alumnae

21
Vision 2005

• A strategy for strong steady growth
• National Structure that can support and encourage
  actives in every way
• Clear lines of communication
• A system to develop true leaders
• Retention of the Alumnae support so desperately
  needed

22
Vision 2005

• Our ticket to a future for Omega Phi Alpha