PY 2005 Grant Officer Overview

1
PY 2005 Grant Officer Overview

• U.S. Department of Labor
• Employment and Training Administration
• Office of Grant and Contracts Management

2
Role of the Grant Officer

• Works in tandem with the FPO and Program Office
  Staff.
• Reviews grants and grant modifications
• Makes initial and final determinations

3
Overview

• Your grant agreement certifies and assures that
  you will fully comply with everything contained
  within the agreement.
• Any sub award relationships are outlined in the
  Circulars. The prime grantee is responsible for
  all sub award relationships.

4
Four Parts of an Earmark Grant

• Part I Statement of Work
• Part II Budget
• Part III Assurances and Certifications
• Part IV Special Clauses and Conditions

5
Clauses and Conditions (Part IV)

• Budget Line Item Flexibility
• 20 is general rule
• Exceptions Personnel and Fringe any change
• Indirect Cost rate

6
Part IV - Conditions

• Identifies FPO
• Reporting requirements
• Procurement conditions
• Pre-award
• Among others, one condition is to make clear that
  the award does NOT provide justification to sole
  source
• Consultant rates
• Equipment
• Public pronouncements
• Etc.

7
Grant Awarded

• Award transmittal.
• Award Execution
• award execution letter.
• grant award agreement.

8
Award Execution Letter

• How to access funds.
• How to access on-line electronic reporting.
• Contacts.

9
(No Transcript)
10
FPO Relationship

• FPO is the main point of contact.
• All forms of communications and reports go
  through the FPO.
• FPO forwards paperwork accordingly.
• Mods are requested first through the FPO.
• Awardee puts request in writing and submits to
  FPO.

11
FPO Relationship (cont)

• FPO provides oversight monitors grants and
  prepares reports
• FPO identifies technical assistance and training
  needs and will assist grantee in making needed
  improvements
• FPO insures grantee documentation is complete
• FPO makes recommendations to Grant Officer
• Grant officer is only one authorized to make
  changes and wont act without FPO
  recommendation

12
Federal Program OfficePhiladelphia Earmark Center

• Policy dissemination
• Communication
• Training
• Review of proposals
• Resolve questions

13
Grant Closeouts

• Close out packages will be sent to grantee after
  expiration.
• Obtain and reconcile all information and data
  necessary for closeout.
• Resolve all audit findings.
• Collect debts.

14
Earmark Grant Cost Limitations

• General Prohibitions
• Pre-award costs
• Legal expenses
• Real property
• Limitations on Administrative Cost
• 10 limitation

15
Prohibitions WIA Sec. 181 20CFR 667.260
667.270

• Employment generating activities
• Economic development activities
• Investment in revolving loan funds
• Capitalization of businesses
• Investment in contract bidding resource centers
• None of these are permitted unless directly
  related to TRAINING of eligible individuals under
  Title I

16
Unallowable Activities contd

• Public service employment
• Sectarian activities
• Business relocation
• No fees for placement or referral to a workforce
  investment activity
• No construction or purchase of buildings except
  to bring into ADA compliance

17
Conclusion

• Questions and Answers