On Monday morning, the Timekeeping Department sends timecards to the Payroll Office. The timecards report employee

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On Monday morning, the Timekeeping Department
sends timecards to the Payroll Office. The
timecards report employees name, SSN, and the
hours worked each day. A clerk in the Payroll
Office verifies each timecard to insure that the
listed person is currently employed. Once the
timecards have been verified, the valid data is
entered in the payroll system. On Thursday
night, the payroll system computes the payroll.
Using valid payroll data from the previous week
retrieved from the transaction file, the computer
calculates each employees gross pay.
Withholding data stored in the employee
withholding file is retrieved and used to
calculate net pay. After calculating net pay,
the computer updates the employee data files with
the gross pay, net pay, and withholdings for each
employee. The current payroll data is then used
to update the payroll journal file. The computer
prints paychecks which are mailed to the
employees on Friday.
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Time Cards
Key Time Card Information
Weekly Payroll Transaction File
Employee Withholding File
Employee Payroll Data File
Compute Payroll
Payroll Journal File
Paychecks
Weekly Payroll System Joe Q. Charter January 19,
1999
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Subscribers complete address-change forms that
include the subscribers old address, new address
and subscription umber. This information is then
keyed into an online terminal. This terminal
provides access to an online computer that
temporarily stores these data as a file of
address-change requests. This keying activity
will be performed continuously, so we may
characterize this processing as daily
processing. Once a week, the change request
records are used to update the subscriber master
file. This means that information about new
subscribers will be added to the file and the
addresses of existing subscribers will be
changed. A Master File Processing Report is
also prepared by this program to document the
additions and modifications made to the file.
This completes the weekly processing. Once a
month, postal labels must be prepared for the
magazines monthly mailing. The subscriber
master file serves as the chief input for this
program and the two major outputs are the labels
themselves and a processing report documenting
these activities. This is monthly processing.
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Subscriber Address Change Request Forms
Key Change Information
Subscriber File Maintenance
Change Request Records
Subscriber Master Files
Master File Maintenance Processing Report
Master File Maintenance
Mailing Labels Processing Report
Prepare Mailing Labels
Subscriber Nailing Labels
Mailing Label System Joe Q. Charter January 19,
1999
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Subscriber Address Change Request Forms
Key Change Information
Subscriber File Maintenance
Change Request Records
Subscriber Master File
Master File Maintenance
Master File Maintenance Processing Report
Updated Subscriber Master File
Mailing Labels Processing Report
Prepare Mailing Labels
Mailing Label System Joe Q. Charter January 19,
1999
Subscriber Nailing Labels