Human Resource Management System

1
Human Resource Management System

• Presentation to the
• Customer Advisory Board
• January 26, 2004

2
Agenda

• Project Update
• Highlights
• Key deliverables completed in 2003
• Project Plan
• Key Project Milestones
• Implementation Approach
• Summary of Release 1 Project Plan

3
Project Update - Highlights

• Current status
• Critical planning deliverables completed by 12-31
  as planned
• 39 deliverables submitted for the States
  acceptance
• 1 deliverable returned to project team for
  additional work
• Defines implementation approach, business
  processes supported by HRMS, software gaps and
  change management/deployment readiness strategies
• State and Accenture teams have met proposed
  staffing plans
• First Agency Readiness Conducted in December.
• Next Milestone Release 1 Planning - February
  29, 2004
• Application specifications defined
• Interface, data conversion and reporting
  specifications defined
• Agency impact assessment conducted

The HRMS project is on-schedule as of 12-31-03.
Application specifications for Release 1 will be
frozen as of 3-31-04 as planned.
4
Project Update Key Deliverables Completed in
2003

• Deliverable
• Work Plan
• Business Process
• Model
• Agency Deployment Readiness Strategy

• Business Outcomes
• Defines the work break down structure, critical
  path, schedule and staffing requirements for the
  HRMS project
• Documents a quality action plan and risk
  management plan
• Confirms the contractual deliverable schedule
• Defines business processes to be supported by
  HRMS
• Defines what agencies need to plan for to
  implement HRMS
• Defines how HRMS will monitor and support agency
  deployment preparation activities

(continued)
5
Project Update Key Deliverables Completed in
2003

• Deliverable
• Conference Room
• Pilot
• System Strategy Recommendation

• Business Outcomes
• Demonstrates to agency personnel how SAP software
  capabilities will enable future business
  processes
• Identifies gaps between future business processes
  and current agency operations
• Determines gaps in HRMS application software
  capabilities that must be addressed to fulfill
  State of Washington requirements
• Confirms the implementation and roll-out approach
  and schedule for HRMS
• Defines the agency profile for each deployment
  group
• Maps the agency to a deployment group

6
Agencies are making good progress on readiness
activities

• December 20 Agency Readiness Assessment Results
• 36 of 39 agencies submitted their scorecard
  on-time.
• Results 87 of deployment planning To Dos due
  prior to 12-31 are complete
• Green 38 agencies completed at least 90 of
  their deployment planning To Dos
• Yellow 0 agencies completed between 70-90 of
  their deployment To Dos
• Red 1 has not responded

7
Project Plan Implementation Approach

• HRMS will be rolled out in three releases.
• Release 1 The core HR and payroll functionality
  will be rolled out in two groups of agencies.
• Consists of personnel and compensation
  administration, time management, benefits
  (pension), some self service capabilities
• Group 1 January 2005 representing 31 of all
  employees, Group 2 April 2005 representing the
  rest of the State
• Release 2 We will roll-out a second functional
  module to all agencies
• Consists of either Recruitment/Performance
  Management/Training or additional Time Management
  functionality
• Entire State August 2005
• Release 3 We will roll-out the last functional
  module to all agencies
• Consists of either Recruitment/Performance
  Management/Training or additional Time Management
  functionality
• Entire State October 2005

8
HRMS Timeline System Development
2003 2004 2005
Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4
Civil Service Reform

• State Projects
• Release 1
• Release 2
• Project Milestones

Collective Bargaining
Planning Assessment
Delivery Assimilation (includes rollouts to
Agencies)
Detailed Design
Operations Phase
Complete Work Plan
Complete Req. Analysis
Complete Configuration
Release 1 Group 1
Release 1 Group 2
Complete Req. Analysis
Complete Configuration
Release 2
Release 3
9
HRMS Timeline Project Activities
2003 2004 2005
Q3 Q4 Q1 Q2
Q3 Q4 Q1 Q2 Q3 Q4

• System Development
• Technology
• Change Mgmt./ Agency Readiness

Req. Confirmation (Project Blueprint)
Sync CSR
Req. Confirm.
Configure Dev. Box
Design
Config. Dev. Box
Design
Integration and Accept. Testing-QA
Parallel Testing Groups 1 2
Integration Accept. Testing-QA
Parallel Testing Releases 2 3
Tech. Architecture Design
Build Production
Build QA Environment
Build Accept. and Training Environments
Production Cutover
O.J.T. Infrastructure Trng
Project infrastructure/Technical Support
Transition Support
Project infrastructure/Technical Support
Transition Support
CRP Sessions
Agency Deploy. Planning
HRMS Assessment Planning
HRMS Design Integration
Agency Deployment
Agency Operations Phase
Quarterly Agency Readiness Assessments
Testing Release 1
Testing R2
New Roles Identified
Map Users to Roles
End User Training
10
Upcoming Project Milestones

• 1. Application Specifications February 2004
• Application specifications for Release 1
  functionality
• Business process design for Release 1
  functionality
• Release 1 - interface, conversion, and reporting
  requirements
• Release 1 - configuration approach
• Release 1 - data purification approach
• 2. Release 1 Functional Freeze March 2004
• Application specifications for Release 1 frozen

11
Upcoming Agency Milestones

• 1. Agency Deployment Plan January 2004
• Develop initial WW implementation plan based on
  preliminary assessment of agency impact
• Identify resource requirements and risks
• 2. Agency Impact Assessment February 2004
• Conduct a more detailed assessment of agency
  impact vis-à-vis HRMS scope and implementation
  approach
• Refine agency deployment plan to reflect how
  agency will operationalize process, people, and
  technical changes
• Formally identify implementation risks and issues