Recreation Special Seminar

1
Re-creation Special Seminar

• WELCOME
• Ben Grassby
• Robert Meredith
• Anne Southworth

2
Re-creation Special Seminar

• Purpose of the day
• Schedule of the day
• presentation
• time with contact

3
Introduction to the exercise

• Annual re-creation of data returns using HESA
  student data

4
Deadlines

• Deadlines are a necessity
• 9 February 2004 Issue of letter requesting
  response to exercise
• 4 March 2004 Deadline for action and
  implementation plan(s)
• 16 April 2004 Final deadline for receipt of HESA
  amendments as detailed in the action and
  implementation plan(s)
• 3 May 2004 Final deadline for receipt of
  amendments which affect 2004-05 teaching and
  widening access funding allocations
• 3 May 2004 Final deadline for receipt of
  amendments which affect HEFCE statistical
  publications
• 20 May 2004 Final deadline for receipt of
  amendments which affect research degree rates of
  qualification

5
Assurance

• We need to gain assurance
• in your data
• in your understanding
• in the exercise
• Gained through response to Exercise
• Assurance that the re-creation represents a
  reasonable representation of the outturn
  position

6
Elements to the exercise

• RAS-HESA
• HESES-HESA
• Cost Centre Norms

7
The Audit function

• Monitoring and audit are separate functions
• Systems vs. Data
• Known HESES errors, phased remedies
• Reference to audit findings in action plans
• Audit does not directly influence selection for
  monitoring

8
Setting the criteria

• Criteria set based on resources
• Incremental and step change
• Reflects
• improvements in data quality
• web facility availability
• Not withstanding the criteria we may ask for a
  response

9
The criteria this year

• The difference between contract range holdback
  for HESES02 and the HESES02 re-creation exceeds
  250,000, or 5 per cent of total recurrent
  teaching funding for 2002-03
• The difference in any net grant adjustment
  relating to funding conditional upon delivery of
  growth between HESES02 and the HESES02
  re-creation exceeds 150,000
• The difference between holdback for
  under-recruitment against the medical and dental
  contract FTE for HESES02 and the HESES02
  re-creation exceeds 100,000
• More than 100 students are identified with
  undetermined completion status and there is a
  difference in grant adjustments of 200,000,
  between HESES02 and the HESES02 re-creation
• In addition we have additional criteria for HESA
  RAS and the cost centre norms components of the
  exercise

10
Grant adjustments

• We make grant adjustments after sign off or..
• Reduce the risk of grant repayments accumulating
• will reduce monthly grant payments
• we have requested a response to the HESES02
  re-creation and HESES02 comparison and
• we have not asked for, or we have asked for and
  not received, confirmation that the HESES02
  re-creation reasonably reflects the outturn
  position for 2002-03 by 20 May 2004 and
• the grant adjustment for 2004-05 that would
  result from the HESES02 re-creation position
  shown on 20 May 2004 would represent a reduction
  in the teaching funding allocation for
• 2004-05.
• Position on 20 May 2004

11
Grant adjustments

• Once data signed off and original return is
  superseded
• notified with 6 weeks of data sign off
• 4 weeks given for submission of appeal
• adjustments can affect more than one year
• result of appeal notified within 6 weeks
• funding adjustment enacted

12
Minimum adjustments to grant

• Objective of exercise is monitoring of funding
• HESES02 re-creation supersedes HESES02 once
  confirmed
• including where response required for cost centre
  norms.
• RAS02 re-creation supersedes RAS02 once confirmed
• Thresholds are NOT the minimum grant adjustments
  that might be effected
• Once asked for a response we require you to fully
  explain all discrepancies, not to return to any
  initial thresholds

13
Trouble-shooting

• Individualised file
• Summary statistics
• Your internal data and knowledge
• Different causes of discrepancy
• HESA, HESES etc. forms action plan
• Appendix 3 can assist with the identification of
  the causes of discrepancies between HESES02 and
  the HESES02 re-creation

14
The individualised file

• Provided with re-creation
• Shows all derived fields
• Suggest using Auto filter
• Troubleshooting guide shows sort criteria
• New file produced when re-creation re-run

15
Your contact

• From selection through to sign off
• Available today
• analysis
• assurance
• assistance
• processing
• reporting
• first point of call

16
Action plans

• Area of difference (e.g. column 1 full-time
  undergraduates HEFCE-funded price group D)
• Cause of difference (e.g. HESES, HESA algorithm)
  HESA fields requiring amendment (e.g. 623 changes
  to FUNDCODE)
• Date for submitting HESA amendment
• Estimate of contribution to discrepancy 
• Funding adjustment (e.g. 300,000 funds due back)
  Student numbers FTE.    

17
Amendment files

• Quality assurance of HESA data prior to
• sign-off
• Annex K single format
• process speed
• audit trail
• accuracy
• Allowance of processing time within deadlines

18
Amendment files
19
Next steps following incorporation

• We will re-run the re-creation
• Consideration of the outturn
• request for unfulfilled actions
• request for further response
• request for sign off
• request to meet

20
Web facility

• Proactive the dry run
• Non-mandatory
• 2nd year
• Improvements in data
• Multi-user, multi-attempt
• Data provision
• Change in platform this year
• Successful

21
Changes this year

• Division of annexes
• RAS-HESA
• Teaching funding allocation
• Cost centre norms
• Research degree rates of qualification
• Table 1b
• Grant adjustment explanation
• Undetermined completion status

22
Unknown completion status

• Completion measured as per HESES definitions
• Assumption where FUNDCOMP3
• Revision will be made in January 2005
• We have calculated for 2002-03 number of
  FUNDCOMP3
• We require those with FUNDCOMP3 to offer
  assurance and quantify its use

23
Funding allocations

• Widening access - 3 May 2004
• amendments incorporated to this date
• Improving retention HESA 2001-02 data
• no further amendments
• Mainstream teaching funding
• HESES03 allocation of computer software
  engineering to price group C

24
Cost centre norms

• Student load allocated to cost centre based on
  member of staff
• Member of staff allocated to cost centre based on
  majority of academic activity
• Generate sector norm of subject activity to cost
  centres
• Generate grant adjustment report based on sector
  norms

25
Cost centre norms

• Discrepancy may be caused by
• Errors in HESA data
• amendments
• Errors in the assignment of staff to depts
• amendment
• Errors in the assignment of academics depts to
  cost centres
• amendment
• Problems of fit with algorithms
• identification, evidence and explanation
• Final sign off is for HESES02 re-creation

26
2004-05 teaching funding allocation

• Resulting from teaching funding review
• HESES02 re-creation used, HEFCE funded col. 4
• proportion to cost centre 39 calculated
• at mode, level and length combinations we
  calculate proportion of B in 4a
• Proportions applied to HESES03 accordingly

27
WAIR (Widening Access and Improving Retention)

• HESA 2002-03 informs for 2004-05
• Full and part time widening access
• to be advised
• Widening access for those in receipt of DSA
• weightings assigned based on proportions
• Improving retention HESA 2001-02
• 2005-06 informed by HESA 2003-04
• high risk unknown qualification on entry

28
Verification

• Postgraduate rates of qualification
• 20 May 2004
• Statistical publications
• 3 May 2004
• publication made if no response made

29
Research degree rates of qualification

• Improvement of standards in research degree
  programmes
• longitudinal record required (HIN)
• early indication prior to any further proposals
• HIN checking in HESA annual data collection
• Different rate for PT and FT, supporting Stats on
  mode switches
• Amendments in HESA data - 20 May 2004
• subject to further investigation

30
Statistical publications

• Collaboratively taught
• (franchised)
• Campus data
• Distance learning
• Provision by location
• Derivation methodologies fundamentally changed
  (Appendix 11- forthcoming)