Roanoke County Fire and Rescue Department

1
Roanoke County Fire and Rescue Department
Volunteer Orientation PART 3 Volunteer Benefits
2
Volunteer Benefits

• Free Hepatitis-B and tetanus/diphtheria
  vaccinations

3
Volunteer Benefits

• 2. Gear provided by RCFRD

4
Volunteer Benefits

• 3. Training Opportunities

5
Volunteer Benefits

• 4. Workers Compensation coverage

6
Volunteer Benefits

• 5. Federal/State PSOB

7
Volunteer Benefits

• 6. Free Roanoke County Personal Property Tax
  Decal issued in April-expires May 31st of each
  year

8
by Roanoke County Fire Rescue Department
approved by the Roanoke County Board of
Supervisors
Volunteer Benefits

• 7. Volunteer Incentive Program

9
VIP Brochure
This brochure goes over the rules and regulations
of the VIP program. Please keep it with your log
book and Point Record for easy reference
The inside cover lists the current LOSAP Board of
Trustees.
10
Rules and Regulations of the VIP Program

• A. The VIP program is an incentive program that
  rewards Roanoke County volunteer firefighters and
  EMS providers with an annual bonus for meeting a
  minimum service requirement.

11
Rules and Regulations of the VIP Program

• The maximum benefit as of January 2006 is 500.00
  per volunteer annually to be paid in April of the
  following calendar year.
• The V.I.P Plan Year is January 1st December
  31st of each year with point records due by
  January 15th of the following calendar year with
  no exceptions. Incentive bonus checks are issued
  in April.
• You must earn a minimum of 80 points on the VIP
  point record during the calendar year to be
  eligible for this program.

12
Rules and Regulations of the VIP Program

• E. Refer to the Roanoke County Fire and Rescue
  VIP Point Record for criteria on how to earn
  points.
• F. To qualify for this program you must be a
  Roanoke County Fire and Rescue Department
  Volunteer and you must be at least 16 years of
  age and an active member of a Roanoke County
  Fire and Rescue organization.

13
Rules and Regulations of the VIP Program

• G. To remain eligible for this program volunteers
  must be in good standing with Roanoke County as
  of the last day of the incentive year. Any
  disciplinary action involving a felony would
  result in the volunteer being disqualified and
  not eligible for the VIP benefit.

14
Rules and Regulations of the VIP Program

• H. A VIP eligible member is defined as
• 1. A volunteer member who is at least 16 years
  of age and has been approved by the Roanoke
  County Fire and Rescue Department application
  process as a Firefighter/Rescuer
• 2. been accepted by a Roanoke County Volunteer
  Fire/Rescue Organization as a Firefighter/Rescuer
  
• 3. meet Firefighter/Rescuer SOPs,
  certifications, etc as indicated by Roanoke
  County Fire Rescue Department and Fire/Rescue
  Organization

15
Rules and Regulations of the VIP Program

• 4. Firefighters/Rescuers must be certified at
  minimum level within 18 months of acceptance into
  organization. This means a Firefighter must have
  Firefighter I within 18 months of acceptance into
  organization and Rescuers must have EMT-B within
  18 months of acceptance into an organization.
  Prior to 18 months a volunteer may earn their 80
  points and incentive if they are actively working
  toward becoming certified. Additionally, a
  volunteer must remain certified at the minimum
  level to be eligible for the VIP program.

16
Rules and Regulations of the VIP Program

• I. All policies, procedures and the point
  system of this program are to be interpreted as a
  whole, and individual statements shall not be
  construed so as to undermine the overall intent
  of the documents.
• J. The VIP Point Sheet should be filled out
  weekly or monthly in order to ensure its accuracy.

17
Rules and Regulations of the VIP Program

• K. If a volunteer is a member of multiple
  organizations, he/she must earn 80 points with
  one organization and is only eligible to receive
  one annual bonus per year.
• L. No points will be awarded for any activity
  performed for individual monetary compensation.

18
Rules and Regulations of the VIP Program

• M. It is the responsibility of the volunteer
  member to maintain an accurate record of your
  points, which shall be verified by the leader of
  your organization and authorized by their
  signature at the end of the year.
• N. The principle reason for a member being at the
  station shall be used to determine in which
  category points will be awarded. (i.e. training,
  business meetings, station duty, running calls,
  etc...)

19
Rules and Regulations of the VIP Program

• O. The VIP Board of Trustees recommends that the
  leadership of each organization periodically
  review the point records to assure that each
  member is given due credit for active
  participation.
• P. A current roster of active members (as
  defined above) must be maintained in the
  Fire/Rescue Office. It is the responsibility of
  the volunteer organization to update the county
  roster as changes in membership and/or activity
  status occurs.

20
Rules and Regulations of the VIP Program

• Q. VIP Point Records are subject to random annual
  independent audits.
• R. The VIP Board of Trustees reserves the right
  to modify all policies, procedures and the point
  criteria, with adequate notice to the
  participants, in order to maintain an effective
  program.

21
Rules and Regulations of the VIP Program

• S. The VIP Board of Trustees shall be the
  ultimate authority on management, policy making
  decisions and eligibility in the program.
• T. All concerns with the program shall be
  handled through the VIP Board of Trustees. A
  volunteer must put their concern in writing and
  send it to the Official Board address listed on
  the VIP brochure.

22
VIP Point Record
23
You must complete this personal information
section completely in order to get your credit.
Your Social Security Number is how we track you
and we need it for benefit/tax purposes.
24

• This is where you record your points earned.
• You must have the documentation to support each
  point that you record on this record

25

• You must be certified if you have been
  volunteering for 18 months or more to be eligible
  for this incentive
• If with RCFRD for less then 18 months you must
  show you are actively working towards becoming
  certified. (enrolled in class)
• You and your Chief MUST affirm that the points
  are accurate and that you have documentation to
  support each point
• A industry standard percentage will be randomly
  selected each year and audited by the Roanoke
  County Finance Department. This is a standard
  practice of any Finance Department. Be prepared
  for an audit each year.

26

• The back of the VIP Point Record covers the
  criteria you must meet to earn each point you
  list on the front.
• The VIP board recommends that you keep a log book
  of all service time you provide for RCFRD for
  your supporting documentation.
• Even if your organization keeps records, you
  should keep your own so that you have a back up
  plan in case information is misplaced, computers
  crash, etc.

27
VIP Record Sheet Categories and Criteria

• A. Compliance with Organization By-Laws and
  County Policy - 12 points maximum for this
  category
• Each member must comply with Volunteer
  Organization By-Laws and policies while meeting
  all requirements of Roanoke County Fire Rescue
  Department Policies on a monthly basis. 1 point
  per month. If a member fails to earn their point
  for any one month- their points in this category
  for the entire year are forfeited.

28
VIP Record Sheet Categories and Criteria

• B. Alarm Response and/or Duty - 50 points
  maximum for this category
• Response on calls 1 point per call you respond
  to (40 points maximum for this sub-category)
• Station Duty -1 point per 4 hours of duty time.
  4 hour minimum for duty shift (40 points maximum
  for this sub-category)

29
VIP Record Sheet Categories and Criteria

• C. Training / Drills - 40 points maximum for this
  category
• 1 point per hour of training. Must have at
  least 20 hours of training per year to receive
  points in this Training Category (40 points
  maximum for this sub-category)
• 1 time 20 point allowance for state or federal
  certification course upgrade (20 point maximum
  for this sub-category)

30
VIP Record Sheet Categories and Criteria

• This 20 point upgrade bonus is awarded to those
  who become certified in the following state/
  federal certification courses Firefighter/EMS
  level upgrade, for approved certification in
  course sponsored by FEMA, VDFP, VAVRS, VDEM,
  National Registry of EMTs, and other courses as
  approved by the Board of Trustees. If you have
  any questions about a course meeting the
  requirements to earn the 20 point upgrade you
  should call 561-8060 prior to taking the course
  to verify if your certification meets these
  requirements.

31
VIP Record Sheet Categories and Criteria

• D. Administrative Functions 30 points maximum
  for this category
• 1 point per business or administrative meeting
  (20 points maximum for this sub-category)
• Elected or appointed officer or chairperson
  receives 20 points for the calendar year
• Organization representative on a committee such
  as Training, Recruitment, LOSAP/VIP receives 1
  point per meeting (10 points maximum points in
  this sub-category)
• Points should be pro-rated if position held less
  than one year

32
VIP Record Sheet Categories and Criteria

• E. Special Activities 20 points maximum for
  this category
• 1 point per 2 hours of time spent assisting with
  a fund raiser, public service event, education or
  recruitment event, demonstration, parade, or
  speaking engagement.

33

• We are finished with Part 3
• Any questions? If you have any questions please
  call the RCFRD Volunteer Office at 561-8060.
• Now you may move on to Part 4- the Quiz