inTelmail

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  exploreneT FILE BASED MAIL PROCESSING
SYSTEM FOR DOCUMENT INTEGRITY
MANAGEMENT (April 2002)   
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WHAT IS FILE BASED PROCESSING

• The ability to process complex, multi-page
  document mail packs using a Matching File created
  at the time of the original Laser Print File.
• The Matching File becomes a master control
  file for the inserting system, providing all
  processing instructions and combining end to
  end document integrity, tracking and reporting.
• The company network provides all file
  transferring and Real Time job processing status
  viewable on network terminals.
• As the job processes several reporting files
  are automatically compiled and provide complete
  auditable reports at the end of each job
• The exploreneT integrity system runs in the
  background and requires little additional
  operator involvement in processing intelligent
  mailing applications.

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inTelmail exploreneT BACKGROUND

• The use of barcode document identification
  and the inTelmail document tracking has for many
  years provided the ultimate in document
  integrity.
•   The requirement for system that would
  provide simple job reporting, elimination of
  manual counting, documents reprinting,
  reconciliation of mail-packs and the need for
  network access to REAL TIME production
  information led to the development of exploreneT.
• The exploreneT Integrity Database System was
  developed to enable absolute document integrity,
  piece by piece tracking, comprehensive mail
  processing reporting and full network connection.

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inTelmail exploreneT FEATURES

• NOT A NETWORK DEPENDENT SYSTEM
• A complete exploreneT local network can be
  connected to the main Network through a simple
  Production Console. Minimum use of the main
  Network allows inTelmail systems to operate if
  that Network is inoperable for any reason.
  Automatic directory Restore function, for file
  restoration after network failure.
• LOCAL OR GLOBAL HOLDING OF JOBS IN PROGRESS
• Easy Job allocation to inserters, easy job hold
  on individual inserter or Global Hold, allowing
  job in progress transfers to any other exploreneT
  inserting system.

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inTelmail exploreneT FEATURES

• JOB FILE SPLITTING NO LONGER A COMPLEX FUNCTION
• Automatic splitting of large Job Files across
  several exploreneT inserting systems, at
  supervisor level
• SET-UP IS AUTOMATICALLY PERFORMED UNDER HEADER
  CONTROL
• Header Update Control - controls all functions of
  the system including OCR camera, inkjet address
  printer, exit barcode reader, selections, postage
  meters, pack integrity, etc 
• MOUSE CLICK SIMPLICITY
• Operator Simplicity - Windows operating system
  provides the operator with an easy to use
  application for job opening, processing,
  reviewing and closing

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inTelmail exploreneT FEATURES

• REAL-TIME LATE CHANGES FOR DIVERTS AND ENCLOSURES
• Late Changes - Allows Late Changes to Jobs in
  processing diverting of document set, insert
  selection changes, etc. These changes can take
  place before running or during production, up to
  500 records, updated every few seconds.
• SIMPLE DATA PREPARATION
• Data Preparation - The preparation of the control
  Barcode and Matching File is accomplished simply
  using standard Data Formatting tools (ie.
  PrintSoft etc)
• ALL OPERATIONS CONTROLLED AND TRACKED BY ILCOM
• Option Compatibility The use of exploreneT
  Database processing does not prevent the use of
  other processing options including Inkjet
  Printing, Multi-Stream Matching.

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inTelmail exploreneT FEATURES

• IN PROCESS PRODUCTION STATUS ON ANY NETWORK
  TERMINAL
• Real Time Processing - All jobs being processed
  can be viewed on the Network. Production
  statistics updated automatically every second.
•  SIMPLE MAKE GOOD
• Make Good Rescanning - Diverted suspect documents
  can be inspected and if found correct can be
  rescanned and placed in the output mail run,
  eliminating the need to reprint all suspect
  document packs.
• AUTOMATIC END OF JOB REPORTING AND REPRINT FILE
  GENERATION
• Detailed Reporting - Automatic output Reporting
  and Document Re-Printing for completed Jobs.

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inTelmail exploreneT FEATURES

• PASSWORD PROTECTION FOR SYSTEM INTEGRITY
• Level 1 2 Password Protection - Separate
  Password protection for Supervisor alterations to
  system and System Set-up functions
• EXTENSIVE DATA COLLECTION DURING PRODUCTION
• Set-up, Breakdown, Event and Rest Modes provides
  complete processing information, plus allows the
  operator to enter comments on the job.
• SIMPLE OPERATOR MONITORING OF SELECTED FUNCTIONS
• Flashing Indicator Messages For Selected
  Functions - OCR on/off line, Address Printer
  on/off line, Exit Barcode Reader on/off line,
  Post meters on/off line, etc.

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inTelmail exploreneT NETWORKING

• The server (Production Console) acts as a gateway
  and files repository only, as such it does not
  require any high-end server specification in
  order to complete its required tasks. The Network
  Structure is a typical server configuration, with
  back-up facilities
• Attached to the Production Console is a
  Supervisor Terminal for job allocation, Job
  splitting across inserters, production-monitoring
  etc. Depending on the recovery and Document
  Re-Print methods to be used . A further Recovery
  Terminal can be added to the Production Console
• Absolute minimum use of main Network allows
  inTelmail systems to operate if the network is
  inoperable for any reason. Automatic directory
  Restore function, for file restoration after
  network failure

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inTelmail exploreneT NETWORKING
Individual mailing systems can be operated
independently of the network Jobs can continue to
be processed, regardless of the network
status Automatic updating of current Status when
network is again re-established All network paths
and directories are automatically restored
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inTelmail exploreneT MAIL RUN FILE

• MATCHING FILE HEADER RECORD - AUTOMATIC JOB SETUP
• THE HEADER RECORD is used to specify the details
  of the job and configure the feeders and
  inserters
• Complete Job Details including Customer ID, Job
  Stream Number, Starting Doc Number, Selectable
  Insert Selection, Control of Function Flags etc
• Insert Names, Description of Inserts, Quantities
  to be used etc
• Option Selection for selecting and controlling
  options including Inkjet etc

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inTelmail exploreneT MAIL RUN FILE

• MATCHING FILE DOCUMENT RECORDS
• THE DOCUMENT RECORD has record and group specific
  instructions such as station selects, number of
  sheets in a Document Set.
• Document Group ID, sequential documents
  Identifier, including Random Check Character
• Insert selections for the specific record
• Plus any other information such as customer
  details, name, address, account number, billing
  amount, etc, etc
• Group Quantity for number of sheets in the
  Document Set
• Status Information including Date and Time of
  completed Document Sets

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inTelmail exploreneT MAIL RUN FILE

• TERMINATOR RECORD - AUDIT CHECK
• THE TERMINATOR RECORD has summary information
  which can be reconciled at the end of the run,
  against the actual totals captured by exploreneT
  during processing

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inTelmail exploreneT BARCODE

• inTelmail exploreneT uses the 3 OF 9 barcode
  format, which provides you with the ability to
  create your own barcode inhouse. This barcode
  format is easily accepted by systems operating at
  very high speeds, and ensures maximum processing
  accuracy and integrity.
• The slim line barcode format improves the
  appearance of the standard barcode.
• Other Barcode Formats can be used, including 2 of
  5, 2D, glyphs, etc
• Most Data Formatting Tools can be used for the
  Generation of Barcodes and Print Files. (ie.
  PrintSoft etc)

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inTelmail exploreneT OPERATING SCREENS
MAIN OPERATING SCREEN

• Simple, easy to understand Main Screen
• Quick and easy Operator Logon
• Easy Job Open, Job Hold, Job Transfer and Job
  Close
• Simple Password entry for operator name changes,
  etc
• Flashing, Functions being used display.

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inTelmail exploreneT OPERATING SCREENS
Shows All MailFile information All Records ready
for processing All Records being
processed Current Production Rate Options being
used Late Changes Weight of Document
MAIN SCREEN WITH JOB IN PROGRESS
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inTelmail exploreneT OPERATING SCREENS
EXCEPTION FILE BEING GENERATED
Top Section shows all documents processed and
ready for mail
Bottom Section shows Exception File generation
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inTelmail exploreneT OPERATING SCREENS
MAIN SCREEN WITH LATE CHANGES
Late Change entries require no operator
action Late Changed documents are recorded in
Matching File
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inTelmail exploreneT OPERATING SCREENS
DOCUMENT MAKE GOOD FUNCTION
Simple Hand Held Barcode Reader used for
changes Screen shows complete details of selected
document Bad to Good Status Change easily
made All changes are automatically recorded in
the Exception File
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inTelmail exploreneT OPERATING SCREENS
INSERT SELECTION AND HOPPER RE-ROUTING
Simple for operator to change Hopper Routing if
required Main Screen shows any Hopper Re-Routing
during processing
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inTelmail exploreneT OPERATING SCREENS
Two Levels of Password Protection 1. Operator
Information 2. System Operation
LEVEL 1 OPERATOR INFORMATION PASSWORD
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inTelmail exploreneT OPERATING SCREENS
LEVEL 2 SYSTEM SET UP PASSWORD
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• exploreneT
• FILE BASED PROCESSING
• WITHOUT EQUAL