New York University Office of Sponsored Programs

1
New York University Office
of Sponsored Programs

• Submitting NIH Proposals through Grants.gov via
  PureEdge Software
• January, 2007

2
Electronic Submission Process

• Prepare to Apply.
• Verify internal NIH deadlines
• Register in eRA Commons
• Find a PC
• Download/install PureEdge Software
• Find Opportunity and Download Application
  Package.
• Prepare Application.
• Submit Application to Grants.gov via OSP.
• Check Submission Status in Commons.
• Check Assembled Application.

3
Internal Submission Deadlines

• Notify OSP of intent to submit at least
• one full week before agency deadline
• OSP must receive a completed proposal shell (all
  forms, final budget, budget justification) at
  least 72 hours in advance of the posted deadline.
  
• Provide Deans Office with hard copy of the
  entire application, along with the original
  signed synopsis form at least 72 hours in advance
  of the posted deadline.
• OSP must receive completed, final, saved, and
  uploaded version of the PureEdge file no later
  than one full business day prior to the sponsor
  due date.

4
NIH Submission Deadlines

• Research Grants - R01 (new)
• Feb 5, June 5, Oct 5
• Research Grants - R01 (renewal, resubmission,
  revision)
• March 5, July 5, Nov 5
• Research Grants - R03, R21, R33, R21/R33, R34,
  R36 (new)
• Feb 16, June 16, Oct 16
• Research Grants - R03, R21, R33, R21/R33, R34,
  R36 (renewal, resubmission, revision)
• March 16, July 16, Nov 16
• Program Project Grants and Center Grants all P
  Series (new, renewal, resubmission, revision)
• Jan 25, May 25, Sept 25
• Research Career Development all K series (new)
  
• Feb 12, June 12, Oct 12
• Research Career Development all K series
  (renewal, resubmission, revision)
• March 12, July 12, Nov 12
• Individual Ruth L. Kirschstein National Research
  Service Awards (Standard) all F series
  Fellowships. (new, renewal, resubmission)
• April 8, Aug8. Dec 8

5
eRA Commons PI/PD Registration

• Effective May 10, 2006, an eRA Commons name must
  be used on all applications submitted to NIH.
• To register in eRA Commons, go to OSPs web site
  http//www.nyu.edu/osp/res/ and follow
  directions.
• OSP will set up an eRA Commons account,
  generally within two business days.
• When the account is established, the PI will
  receive an email from NIH that includes a
  temporary password and the eRA Commons weblink to
  access accounts.

6
eRA Commons Personal Profile

• The Personal Profile section must be completed
  and maintained to prevent errors when a proposal
  is submitted.
• The PI name, faculty rank, degrees, and
  departmental affiliation shown on the grant forms
  must be identical to the information in the
  Personal Profile.
• PIs may delegate ASST authority to another
  individual who will maintain their Personal
  Profile account.
• Instructions for completing the Personal Profile
  are at http//www.nyu.edu/osp/proposal.html

7
New Terminology

• Old NIH Language vs. New NIH Language

8
New Terminology Electronic Submissions

• NIH Term (old term)
• PA and/or RFA
• Principal Investigator (PI)
• Authorized Signing Official (SO)
• Other Support

• Electronic Submissions Term (new term)
• Funding Opportunity Announcement (FOA)
• PI/PD combined term Principal Investigator/Projec
  t Director
• Authorized Organizational Representative (AOR)
• Current Pending Support

9
New Terminology Proposal Types

• Electronic Submissions Term (new term)
• New (same)
• Renewal
• Resubmission (equivalent to Revision)
• Revision (somewhat equivalent to a Competing
  Supplement

• NIH Term (old term)
• New
• Competing Continuation
• Revision or Amendment
• Competing Supplement

10
New Terminology Proposal Sections

• NIH Term (old term)
• Literature Cited (Part G of PHS 398 Research
  Plan)
• Consortium Budget
• Project Description

• Electronic Submissions Term (new term)
• Bibliography References Cited
• Subaward Budget
• Summary/Abstract
• AND
• Narrative

11
Introducing Grants.gov
12
What is it? Whats it for?

• GRANTS.GOV is
• the single cross-agency, web-based US Government
  portal for accessing federal grant programs
• GRANTS.GOV provides
• information on all federal grant opportunities
• a mechanism to obtain the forms related to a
  specific opportunity
• a mechanism to transmit the forms to the
  sponsoring agency

13
PureEdge Software Required for Grants.gov
submissions

• To open and use Grants.gov application packages,
  you will need to download and install the free
  software package PureEdge Viewer. The link is
  found at http//www.grants.gov/apply_for_grants.j
  sp

PureEdge software was designed for Windows-based
computers. If you use a Mac or other non-windows
system, go to the linked support page.
14

• Find/Apply for Grants
• through
• NIH OER Home Page and Grants.gov

15
Find/Apply for Grants

• Go to http//grants1.nih.gov/grants/oer.htm
• Select Parent Announcements (for unsolicited
  proposals)
• OR
• Select Funding Opportunities (for specific PAs,
  PARs or RFAs)

16
For unsolicited proposals
17
Click on Announcement Number to Select
18
Print out the specific announcement. It contains
the instructions needed to prepare a proposal
that will conform to Commons validation rules.
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Click here to download
application
21
You must have PureEdge Software installed on your
computer before downloading.
Enter your email address here
Click on hyperlinks to download
instructions and application
22
Completed by NIH on receipt
Date posted/date expires, not deadline
23
Saving the Application Package

• When you click on Save to save a downloaded
  application package, you will receive a warning
  message stating that the form contains an invalid
  value. This is because no data have been
  entered.
• You will receive this message each time you save
  the document until all data are entered.
• Click YES to ignore message.

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For Specific PA/PAR/RFA

• Select Funding Opportunities (RFAs, PAs)
• Search by Keyword OR
• Search listing of all PAs/PARs/RFAs

26
For response to specific RFA/PA/PAR
27
Use when searching for a specific PA/PAR/RFA only
28
Click on any of the headers to sort
Click on the PA number of the desired program
follow steps for unsolicited proposals
29
Application Documents
30
Mandatory Optional Documents

• Certain fields in the Mandatory Optional
  Documents sections automatically populate based
  on the PA/RFA/FOA.
• IMPERATIVE read the PA/RFA/FOA to determine the
  specific documents required for the type of
  announcement to which you are responding.
• Each announcement will have specific forms
  requirements
• Example Certain R01 FOAs require the use of the
  PHS 398 Modular Budget forms others require the
  use of the full Research Related Budget pages,
  which are also included under the Optional
  Documents.

31
Mandatory Documents

• Open forms by highlighting the document title,
  then clicking on the Open Form button.
• Complete all the Mandatory Document forms. SF424
  (RR)
• PHS 398 Research Plan
• PHS 398 Cover Page Supplement
• PHS 398 Checklist
• Research Related Other Project Information
• Research Related Senior/Key Person
• Research Related Project Performance
  Site/Location

32
Optional Documents

• Open and complete the Optional Document(s) forms
  if needed for your application
• Read the PA/RFA to determine the budget
  requirements. Select either
• Research Related Budget
• PHS 398 Modular Budget
• Research Related Subaward Budget
• PHS 398 Cover Letter File
• Save the application package every time you close
  a form.
• If no optional docs are needed, leave forms blank.

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Forms Navigation

• Click the Next tab to move to other pages.
• Click the Previous tab to go back to the
  previous page.
• Click the Close Form tab once the form is
  completed.
• Save the entire package each time you close a
  form.

34
SF424 (RR) Application Guide

• NIH has developed an Application Guides specific
  to the SF424 (RR)
• General Instructions
• Includes instructions embedded in the actual
  forms as well agency-specific instructions.
• Agency-specific instructions
• denoted with the HHS Logo.
• Field-by-field instructions.

35
SF 424 (RR) Form
36
SF424(RR) Cover Component Page 1
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SF424 (RR) Cover Component Page 2
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SF 424 (RR)

• NOTE Required Fields are Yellow until completed
• Item 1 Type of Submission
• Item 2 Date Submitted
• Item 3 Leave this field blank
• Item 4 Federal Identifier
• For renewals (competing continuations) or
  revisions (resubmissions) only, enter the
  NIH-assigned number
• Example MH111111, EY045678
• Item 5 Applicant Information (NYU not the
  PI/PD)
• Legal Name (in caps) NEW YORK UNIVERSITY
• Organizational DUNS 041968306
• Department Office of Sponsored Programs
• Division Provosts Office
• Street 1 665 Broadway Suite 801
• City, County, State, Zip New York, NY, NY 10012
• Item 6 Employer Identification 135562308
• Item 7 Type of Applicant

39
SF 424 (RR)

• Item 8 Type of Application
• Item 9 Name of Federal Agency - pre-filled.
• Item 10 CFDA Number
• Item 11 Descriptive TITLE of your Project
• Item 12 Areas Affected By Project
• Item 13 Proposal Project Start/End Date
• Item 14 Congressional Districts of Project
• Item 15 PI/PD Contact Information
• Item 16 Estimated Project Funding
• Item 17 Unless directed otherwise, check No
• Item 18 Check the I agree box
• Item 19 Authorized Representative
• Richard L. Louth, Director,
• Office of Sponsored Programs
• Item 20 Pre-application Do not check this box
  unless specifically directed to do so in the FOA

40
Research Related Project/Performance Site
Location(s) Component
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Project/Performance Site Location(s) Component

• Project/Performance Site Primary Location
• This information is equivalent to the PHS398 Form
  Page 2 Performance Site section
• Complete this section for the Primary Location
• To add additional Project/Performance Site
  Locations click Next Site

43
Research RelatedOther Project Information
Component
44
Other Project Information
45
RR Other Project Information Component

• Item 1. Human Subjects
• Item 2. Vertebrate Animals
• Item 3. Proprietary/Privileged Information
• Item 4. Impact on the Environment
• Item 5. Activities outside the US/partnership
• with International Collaborators
• Item 6. Summary/Abstract
• Item 7. Narrative
• Item 8. Bibliography References Cited
• Item 9. Facilities Other Resources
• Item 10. Equipment
• Item 11. Other Attachments

46
Research Related Senior/Key Person Profile
Component
47
Senior/Key Person Profile
48
Senior/Key Person Profile (Expanded)
Senior/Key Person Profile (Expanded)
49
Senior/Key Person Profile (Expanded) Additional
Senior/Key Person Form Attachments
50
Senior/Key Person Profile Component

• Start with the PD/PI PROFILE
• Credential, e.g. agency login - this is your ERA
  Commons username. It is a mandatory field.
• The PI name, faculty rank, degrees, and
  departmental affiliation shown on the grant forms
  must be identical to the information in the
  Personal Profile.
• Project Role
• Select a project role from the list.
• Select Other if an appropriate role is not
  listed.
• Other Project Role Category If Senior/Key Person
  is not a Co-Investigator, selected Other
  Professional or Other as a project role.
  Example Other Professional could be a Project
  Coordinator/Data Manager/Postdoc Fellows, etc.

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Senior/Key Person Profile Component

• Attach Biographical Sketch (four-page limit,
  includes the table at the top of the first page)
• Document should include
• Positions and Honors
• Selected peer-reviewed publications or
  manuscripts in press (in chronological order)
• Research Support ongoing and completed (during
  the last three years) research projects (Federal
  and non-Federal support). DO NOT CONFUSE
  RESEARCH SUPPORT WITH OTHER SUPPORT (Current
  and Pending).
• Do not attach Current Pending Support this
  will continue to be a Just-In-Time (JIT)
  submission for most NIH applications.

52
Senior/Key Person Profile Component

• List remaining Senior/Key individuals in
  alphabetical order.
• Definition of Senior/Key Person Key Personnel
  are defined as individuals who contribute to the
  scientific development or execution of the
  project in a substantive, measurable way, whether
  or not salaries are requested. Biosketch,
  including Research Support information, is
  required.
• Also use this section to list any Other
  Significant Contributors (OSCs). List OSCs after
  ALL Key Persons.
• OSC definition Individuals who have committed to
  contribute to the scientific development or
  execution of the project, but are not committing
  any specified measurable effort to the project.
  Typically zero percent effort or as needed.
  (Consultants if they meet the definition also
  appropriate designation for mentors on Career
  awards).

53
Research Related Non-Modular Budget Component
54
RR Non-Modular Budget Component

• Three separate screens for each year
• Sections A and B
• Sections C through E
• Sections F through K
• Each year of support must have a separate
  detailed budget.
• As each year is completed, a cumulative budget
  will be generated automatically.

55
RR Budget Sections A B
56
RR Budget Sections C - E
57
RR Budget Sections F - K
58
RR Non-Modular Budget Sections A B

• Organizational DUNS Pre-filled item
• Budget Type Check the appropriate box
• Name of Organization New York University
  pre-filled
• Start Date and End Date Must be entered for each
  budget period
• Click Next to move to the next page.

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RR Non-Modular Budget - Sections A B

• Senior/Key Person - Information for the PD/PI
  must be entered even if 0
• Other Persons
• Number of Personnel BY PROJECT ROLE (PD/PI,
  Co-PD/PI, Faculty, Postdoc, Other professional,
  Graduate Student, Undergraduate, Technician,
  Consultant, Other)
• Calendar Months vs Academic Months/Summer Months
• Requested Salary
• Fringe Benefits

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Effort

• Effort no longer shown in percentages
• Calendar months use only if person is on an 11-
  or 12-month appointment
• Academic months/Summer months use if person is
  on a 9-month appointment
• 10 academic-year time .9 AY month
• 100 summer time 3 summer months

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RR Non-Modular Budget - Section F

• Other Direct Costs
• Materials and Supplies
• Publication Costs
• Consultant Services
• ADP/Computer Services
• Subawards/Consortium/Contractual Costs
• Equipment or Facility Rental/User Fees
• Alterations and Renovations
• Other (example Tuition remission, maintenance
  agreements)
• Blank Fields for items not listed above

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RR Non-Modular Budget Sections G, H, I, J K

• Section G. Direct Costs
• Section H. Indirect Costs
• Cognizant Federal Agency DHHS
• Contact Robert I. Aaronson/212-264-2069
• Date June 1, 2006
• Section I. Total Direct Indirect Costs
• Section J. Fee (do not use for NYU)
• Section K. Budget Justification

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RR Additional Non-Modular Budget Periods

• If you are requesting funds for more than one
  budget period, click the Next Period button at
  the top of the 3rd budget screen (Sections F
  through K).
• You must complete all the required information
  (highlighted fields and those noted with an )
  before the Next Period button can be activated.
  
• If no funds are requested for a required field,
  enter 0.

64
Research Related Subaward Budget

• To other institutions when NYU is the prime
  applicant

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Subaward Budgets

• PI from applicant organization (prime)
• Select the Subaward Budget Attachment Form from
  the Optional Documents in the Grant Application
  Package.
• Open the form, and click the Click here to
  extract the RR Subaward Budget Attachment
  button in the middle of the form.
• Save the file using an abbreviation of the
  subawardee organizations name as the file name
  and leave .xfd as the file extension. (The
  extracted file is a PureEdge document.)
• Email the form to the consortium grantee.
• Note Subaward grantee must install PureEdge
  Viewer before the form can be opened and
  completed.

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Subaward Budgets

• Subaward grantee must complete all the budget
  information.
• Organizational DUNS and Name of Organization
  fields must reflect that of the
  subaward/consortium grantee.
• The subaward grantee must email the subaward
  budget file to the PI/PD
• Subaward budget attachment must be a Pure Edge
  (.xfd) document, NOT a .pdf file.
• PI (prime) receives .xfd budget file and attaches
  the subaward grantees budget file to the
  Subaward Budget Attachment Form.
• Subaward Budget Justification should be
  incorporated into the budget justification of the
  prime institution.

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PHS 398 Cover Letter
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PHS 398 Cover Letter

• PDF Text attachment
• Instructions remain the same as in the PHS 398
• Required when submitting a Changed/Corrected
  Application
• If revising the cover letter for a
  Changed/Corrected application, include all
  previous text contained in the letter.

71
PHS 398 Cover Page Supplement
72
PHS 398 Cover Page Supplement Page 1
73
PHS 398 Cover Page Supplement Page 2
74
PHS 398 Cover Page Supplement

• Similar to the PHS 398 Face Page
• Provides general information about the applicant
  organization, contact information for the PD/PI
  and Authorized Organizational Representative
  (AOR).
• Item 1. Project Director/Principal Investigator
• Item 2. Human Subjects
• Item 3. Applicant Organization Contact
• Item 4. Human Embryonic Stem Cells

75
Research Related PHS 398 Modular Budget
Component
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PHS 398 Modular Budget
77
PHS 398 Modular Budget Component

• Budget Period 1 Start Date and End Date
• Section A - Direct Costs
• Direct Costs Less consortium FA
• Consortium FA
• Total Direct Costs
• Section B - Indirect Costs
• Cognizant Agency Name/Contact
• DHHS - Robert I. Aaronson, 212-264-2069
• Indirect Cost Rate Agreement June 1, 2006
• Section C - Total Direct and Indirect Costs
  Budget Period 1 sum of section A section B

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PHS 398 Modular Budget Component

• Budget Periods 2-5
• Follow steps in Budget Period 1 for all out years
  of the project.
• Budget Justification
• Cumulative budget is system-generated
• Individual PDF text attachments for Personnel,
  for Subawards and for Other.

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PHS 398 Research Plan Component
80
PHS 398 Research Plan
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RR PHS 398 Research Plan Component

• Item 1. Application Type This section is
  repeated from the SF 424 (RR) Cover Page and
  PHS398 Checklist
• Item 2. Research Plan Attachments
• Separate .PDF attachments for each section
• 1. Introduction to Application
• (for Resubmission or Revision ONLY)
• 2. Specific Aims
• 3. Background and Significance
• 4. Preliminary Studies/Progress Report
• 5. Research Design and Methods
• 6. Inclusion Enrollment Report (renewals only)
• 7. Progress Report Publication List (renewals
  only)

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RR PHS 398 Research Plan Component

• Human Subjects Section
• 8. Protection of Human Subjects
• 9. Inclusion of Women Minorities
• 10. Targeted/Planned Enrollment Table
• 11. Inclusion of Children
• Other Research Plan Sections
• 12. Vertebrate Animals
• 13. Select Agent Research
• 14. Multiple PI Leadership Plan
• 15. Consortium/Contractual Arrangements
• 16. Letters of Support
• 17. Resource Sharing Plan(s)
• Appendix Allows up to 10 separate attachments

83
PHS 398 Checklist Component
84
PHS 398 Checklist Page 1
85
PHS 398 Checklist Page 2
86
RR PHS 398 Checklist Component

• Item 1. Application Type
• For renewals (competing continuations) or
  revisions (resubmissions) only enter the
  NIH-assigned number
• Example MH111111, EY045678
• Item 2. Change of Investigator / Change of
  Institution Questions
• Item 3. Inventions and Patents
• Item 4. Program Income

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Completion of Documents
88
Completion of Documents

• Once all documents are complete, move each file
  to the appropriate Completed Documents for
• Submission Section.
• Click Check Package for Errors tab. If errors
  are detected, correct errors and click Check
  Package for Errors again.
• Save the file again and send the file to OSP as
  an email attachment osp.proposals_at_nyu.edu
• Email subject line should read
• GG_yourname_sponsor_deadline (MMDDYYYY)

89
Move documents from left to right
Move documents from left to right
90
Formatting and Special Instructions
91
Formatting

• Font Arial, Helvetica, Georgia, Palatino
  Linotype
• Size 11 points or larger
• No more than 15 characters per inch
• No more than 6 lines/inch
• 8 ½ x 11 margins
• NO HEADERS, FOOTERS, or PAGE NUMBERS
• Figures, Graphics, Charts, Tables, etc
• Color can be used in figures however all text
  must be in black.
• Text may be a smaller type size but must be in
  black font color.
• Page Limits Same as previous NIH 398
  applications
• All attached files must be in Portable Document
  Format without editable fields (.pdf format).

No other font/size is acceptable
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R01 Parent Application (PA-07-070)

• Research Project (Investigator-initiated
  Research) Grant
• Supports a discrete, specified, circumscribed
  project to be performed by named PI(s) in areas
  representing the investigators specific
  interests and competencies, based on the mission
  of the NIH and the Institute to which the
  proposal is submitted.
• If you anticipate naming multiple PIs, pls
  consult with OSP early in the proposal
  develoopment process.

93
R01 Special Instructions

• Use modular budget when annual direct costs are
  250,000 or less (excluding consortium FA
  costs).
• Use detailed budget when annual direct costs
  exceed 250,000.
• Prior approval (at least 6 weeks) from
  Institute/Center staff is required when annual
  direct costs exceed 500,000.
• 25-page limit for items 2-5 of the Research Plan,
  including tables, graphs, figures, diagrams, and
  charts.
• New limits on Appendix material (see
  NOT-OD-07-018 http//grants.nih.gov/grants/guide/
  notice-files/NOT-OD-07-018.html)
• All attachments must be converted to PDF before
  uploading.

94
R03 Applications (PA-06-180)

• Investigator-Initiated Small Grant (R03)
• Typical projects supported include
• Pilot or feasibility studies
• Secondary analysis of existing data
• Small, self-contained research projects
• Development of research methodology
• Development of new research technology
• Not accepted by all institutes.
• Renewal applications not allowed.

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R03 Special Instructions

• Use the modular budget format
• Direct costs limited to two 25,000 modules, or
  50,000/year, for up to two years.
• 10-page limit for items 2-5 of the Research Plan,
  including tables, graphs, figures, diagrams, and
  charts.
• Introduction (required for a resubmission
  application) limited to one page.

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R21 Applications (PA-06-181)

• Exploratory/Developmental Grants
• For projects that may lead to a breakthrough in a
  particular area, or to the development of novel
  techniques, agents, methodologies, models, or
  applications that could have a major impact on a
  field of biomedical, behavioral, or clinical
  research.
• Not accepted by all institutes.
• Competing renewal applications not allowed.

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R21 Special Instructions

• Use the modular budget format.
• Total direct costs limited to 275,000 over a
  two-year period.
• No more than 200,000 in direct costs allowed in
  any single year.
• 15-page limit for items 2-5 of the Research Plan,
  including tables, graphs, figures, diagrams, and
  charts.
• Introduction (required for a resubmission
  application) limited to one page.
• Preliminary data are not required but may be
  included if available.

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Submission to NYU OSP

• Email file to osp.proposals_at_nyu.edu
• Print out all documents and provide OSP (and the
  Deans Office) with a hard copy of the
  application, along with the signed synopsis form.
• If the proposal includes a modular budget, OSP
  requires a full, detailed budget for internal
  purposes.

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Warning from OSP

• THE RESPONSIBILITY OF THE PD/PI DOES NOT END WITH
  SENDING THE PROPOSAL FILE TO OSP!!!!!!!!!!!!!!!!!

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Expected Turnaround Times

• Grants.gov response to an application submission
  generally within hours, up to 2 weekdays.
• eRA Commons response to an application submission
  generally within hours, up to 1 weekday.
• AOR and PI review of application image within 2
  weekdays of availability in eRA Commons.

101
Validation Errors

• Once OSP signs and submits the proposal
• If GRANTS.GOV validation finds errors, these
  errors must be corrected and the entire proposal
  must be resubmitted.
• If NIH Commons validation finds errors, these
  errors must be corrected and the entire proposal
  resubmitted through GRANTS.GOV. Warnings found in
  the Commons validation process may require
  correction as well.
• If errors/warnings result from anything other
  than a Grants.gov/Commons system problem, they
  must be corrected and the proposal resubmitted
  before the deadline or the proposal will be
  subject to the NIH late policy.

102
Grants.gov Validations

• All Grants.gov mandatory fields have been
  completed.
• All mandatory documents have been completed and
  moved to the Completed Documents box (Submission
  List).
• Checks the DUNS .
• Checks date format, email address format, and
  scans for viruses.

103
Grants.gov Email Notifications

• Emails to AOR only.
• Submission Receipt app received and is being
  validated.
• Rejection Notice app is not validated because
  of Grants.gov errors.
• Submission Validation Receipt app has been
  validated.
• Grantor Agency Retrieval Receipt app has been
  retrieved by the agency.
• Agency Tracking Number app has been assigned a
  tracking number by the grantor agency

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eRA Commons Validations

• After retrieval from Grants.gov, the eRA Commons
  system will
• Apply the NIH validations.
• Detailed check vs. instructions in the
  application guide
• Validates against the instructions in the
  specific FOA
• For a detailed list of NIH validations
  http//era.nih.gov/ElectronicReceipt/prepare_app.h
  tm5
• Assemble the grant image.
• Generate a Table of Contents.
• Include headers (PI name) footers (page
  numbers) on all pages.

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Commons Email Notifications

• Emails to AOR and PD/PI
• Validations Complete/Check Assembled Application
  OR
• Validations Complete/Check Assembled Application
  Warnings Only OR
• Action Required Errors and/or Warnings, Missing
  or Invalid Commons Username, System Error OR
• AOR has refused/rejected application (when
  assembled package is incorrect).

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Errors Warnings

• Errors must be addressed before the application
  can move on to Referral.
• Warnings may be fixed at the applicants
  discretion but do not require action for the
  application to move on to referral.
• If the PI corrects any Warnings or Errors,
  contact the AOR. The AOR must submit the entire
  changed/corrected application again through
  Grants.gov.

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Warning from OSP

• Correction of system errors/warnings must be
  completed within two weekdays of submission.
• Any corrections made to the proposal other than
  for system errors/warnings or minor changes must
  be made before the deadline or the proposal will
  be considered a resubmission (formerly revision).

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Check Status in Commons PD/PI
1. Click the Status tab to view the PI Status. 2.
Find application that shows eSubmission Error
in the Application Status column. 3. Follow the
link on the Application ID to see specific
Error/Warning messages.
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View Errors/Warnings
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Check Assembled Application
View the Application Image by clicking on the
Application ID
111
View Application Image
Next, click on the e-Application link to view the
image.
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Application Image
Be sure to review the entire application
carefully! Your application is not considered
received by NIH until you see the application
image in the eRA Commons.
113
Rejection by OSP
The AOR has a two weekday viewing window to
reject an application that has system formatting
errors. If the application is not rejected
within the two weekdays, it will automatically
proceed to Receipt Referral.
114
Common Submission Errors

• Missing Commons UserID.
• Information in PD/PIs Commons profile does not
  match information in proposal.
• PDF issues.
• Start date for budget year 1 ? proposed project
  start date.
• Total cost ? sum of direct and indirect costs.
• Both modular and detailed budgets included.
• Missing PI/PD info on detailed budget page.

115
Required Items for Subawards

• NYU as Prime Applicant (in addition to NYU
  proposal synopsis)
• Subawardee scope of work
• Subawardee budget (full detailed budget if
  modular)
• Consortium agreement letter signed by
  subawardees authorized official/individual
  (email, scanned letter, etc)

• NYU as Subawardee
• Signed synopsis form
• Scope of work
• NIH budget page(s) (full detailed budget if
  modular)
• NYU Cooperating Institution form (NIH)
  http//www.nyu.edu/osp/proposal.html
• Copy of full proposal submitted by the prime
  (after submission if necessary)

116
Just for non-Windows Users..

• PureEdge software was created for use with PCs
  if you have any other type of system, you will
  not be able to submit from that computer without
  employing elaborate work-arounds.
• Mac users can now use Virtual PC that Microsoft
  bundled with Office 10 professional. Allow extra
  time for proposal preparation.
• Notify your OSP Projects Officer if you plan to
  use a work-around.

117
Alternate Solutions

• Alternate solution 1 GRANTS.GOVs Citrix
  solution
• Manual http//www.umresearch.umd.edu/ORAA/era/gra
  ntsgov_docs/grants_gov_instructions_for
  _CitrixClient_for Macs2.pc
• Citrix client for OS X http//www.umresearch.umd.
  edu/ORAA/era/grantsgov_docs/MacICA_OSX.dmg
• Citrix connection file for Grants.gov
  http//www.umresearch.umd.edu/ORAA/era/grantsgov_d
  ocs/PEClientCitrix.ica
• Documentation courtesy of the University of
  Maryland (College Park)
• Alternate solution 2 IBM Workplace Forms
  (PureEdge) Viewer for Macintosh (doesnt support
  Intel Macs). http//www.grants.gov/resources/downl
  oad_software.jsppureedgeviewer

118
Mac Solution Citrix Server
119
Mac Solution IBM viewer
120
Resources for Assistance
121

• Additional information
• NYUs End-User Guide to Grants.gov
  http//www.nyu.edu/osp/proposal.html
• NYUs Submitting NIH Proposals through Grants.gov
  using PureEdge Software January 2007
• Grants.gov User Guide http//www.grants.gov/Custo
  merSupport
• NIH User Guide http//era.nih.gov/ElectronicRecei
  pt/index.htm
• select SF424 (RR) Application Guide
  (June 15, 2006)

122
NIH Training Tools

• eRA Commons Registration Automated Training
  Demo http//era.nih.gov/virtualschool/external/c10
  1_GranteeRegistrationProcess.htm
• A Walk Through the SF424 (RR) - Video
• http//helix.od.nih.gov/oervideo/grantsgov/A_Walk
  _Through_SF424/index.html
• Completing an Application Package Grants.gov
  Automated Demo
• http//www.grants.gov/images/Application_Package.
  swf
• SF424 (RR) application guides, sample
  application packages and related resources
• http//grants.nih.gov/grants/funding/424/index.ht
  m
• Electronic submission http//era.nih.gov/Electron
  icReceipt

123
Other NIH Tools

• Frequently Asked Questions http//era.nih.gov/Elec
  tronicReceipt/faq.htm
• Avoiding Common Errors http//era.nih.gov/Electron
  icReceipt/avoiding_errors.htm
• Communications and Outreach Resources (brochures,
  presentations, drop-in newsletter articles)
  http//era.nih.gov/ElectronicReceipt/communication
  .htm
• Electronic Submission Transition Timeline
  http//era.nih.gov/ElectronicReceipt/strategy_time
  line.htm

124
Finding Help eRA Commons

• eRA Commons Help Desk
• Phone [phone]
• Toll Free 866-504-9552
• TTY 301-451-5939
• Business hours M-F, 7am-8pm EST
• Web support http//ithelpdesk.nih.gov/eRA/

125
Finding Help Application Preparation

• Review the Application Instruction Guide(s)
• Contact Grants Info
• Grants Info
• Phone [phone]
• TTY 301-451-0088
• Email GrantsInfo_at_nih.gov

126
Help the Ultimate Resource

• Your OSP Projects Officer