Fundraising: Making it work for your chapter By: Jason Lesko

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Fundraising Making it work for your
chapterByJason Lesko

• AITP Student Leadership Council Project
• Codename
• Project Memphis

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Table of Contents

• 1) Fundraising The staple of your chapter
• Purpose
• Why its Important
• What can fundraising do for you?
• 2) Getting Started
• On Campus
• Outreach
• Youre not alone

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Table of Contents

• 3) Implementing your ideas
• Build your network
• Be passionite
• Leave no idea behind
• 4) Howd it go?
• Gains and Losses
• Rewards
• Plan ahead

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Table of Contents

• 5) Proven Tips and Ideas
• Proven Tips that will surely be a hit!
• 6) Resources
• Links to various resources, a must have
  including over 101 fundraising ideas!

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Fundraising The staple of your chapter

• Purpose
• Provides Income to cover trips, materials, and
  anything you need for your chapter
• Allows for future growth! A larger chapter means
  more members, which means more chance to learn,
  and grow.
• It brings your chapter together. The more
  opportunities you allow your members to
  experience the AITP sensation the more theyre
  going to tell others about it.

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Fundraising The staple of your chapter

• Priority One
• No money means no fun! Fundraising is a must for
  every student club.
• Showcase your chapter at events. By being
  involved in fundraising you give you and your
  chapter the chance to meet, compete and show your
  talents off to businesses across the country.
• Fundraisers are your chance to get new members.
  People want to be where the funs at.

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Fundraising The staple of your chapter

• What can fundraising do for you?
• Doing fundraisers is much more than just raising
  money to go somewhere. Its about bringing those
  both outside of AITP and those in AITP together.
• Fundraising can be your chance to get your
  community involved in a good cause, and also shed
  light onto your chapter and AITP.
• Use fundraising to teach others. Classes and
  seminars are perfect for this.
• Most importantly, it can allow you to have fun!

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Getting Started

• On Campus
• Flyers, flyers, flyers. Use the resources that
  AITP gives you
• http//www.aitp.org/organization/profile/promotion
  /promotion.jsp
• Word of mouth is your friend. The more excited
  you are about your chapter, the more others will
  be. If they like AITP, remind them to bring in
  there friends.
• Get faculty involved, both those in the IT
  field and those outside of IT. Everyone uses
  computers today, so let them know its not just
  for people in IT.
• Above all, dont give up! As long as youre
  trying, good things will happen.

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Getting Started

• Outreach
• Be active in your community and on campus. Setup
  tutoring to bring in some extra money, or talk to
  schools and see if you can stop by and help out
  there students with computer skills.
• Invite the community to your seminars and
  training. Most people will pay above the cost of
  entry if they know its going to a good cause.
• Email or write to newspapers asking if they can
  cover your event, or post an article of yours.
  Most will do it for school functions and or
  groups.
• Spread the word. The more people who knows about
  your chapter and AITP, the more who will help
  out.

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Getting Started

• Youre not alone
• Remember, youre not alone. Dont be afraid to
  ask for help. You have a parent chapter,
  surrounding student chapters and essentially all
  of AITP to lean on when you need guidance or
  support.
• Try to setup fundraisers will other chapters to
  encourage more money to come in and also network.
• If all else fails, email the Student Leadership
  Council. Were here to help you, no matter what
  state youre in, were here for you.

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Implementing your ideas

• Build your network
• No one can do it all alone. So rally the
  chapter, friends, family and get them behind your
  chapter. With a strong foundation youll have the
  support you need.
• Dont be afraid to ask faculty for help or
  advice, win them over and youve got free
  publicity.
• Again, go to the papers, news, the internet to

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Implementing your ideas

• Be passionite
• One of the most important things to remember
  about running a student chapter, is to be
  passionite about what youre doing and why your
  doing it. Simply wanting to raise money is nice,
  but having a reason thats meaningful will always
  yield more results.
• Share you passion with everyone. Let everyone
  know youre progress of the fundraiser, chapter
  or anything for that matter. When they see how
  excited and driven about it you are, it will move
  them as well.
• Make it fun. Its been said before, but its so
  important, the more fun you have the better. AITP
  is a network of friends and family, so make it
  entertaining and youll get much more out of it.

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Implementing your ideas

• Leave no idea behind
• When thinking of fundraisers, often the ones that
  dont sound like it will do well just might have
  a good chance. Things such as cook-outs,
  webinars, and other various ideas are often
  money-makers.
• Utilize both on campus and off-campus
  opportunities. Often times restaurants and
  business will gladly donate space, or items when
  given the chapters Non profit number.
• Find out what your members want to learn, do, see
  etc. It may not be much, but those ideas can
  quickly turn into solid fundraisers.

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Lets get into action

• Making it happen
• Once you start, dont quit, no matter what. Even
  fundraisers that dont produce a great deal of
  money are still producing money. Canceling events
  often leads to people not trusting that youll
  get youre next event up.
• Break the event into steps. Doing everything at
  once only causes things to go unfinished, or left
  out all together. Assign separate tasks for each
  member so things go more smoothly.

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Lets get into action

• Gaines and Losses
• After your fundraisers are over, sit down and
  rethink how everything went. Did your bake sale
  sell as much food as you though? Did your raffle
  bring in enough?
• Rotate your fundraisers, sure doing the
  fundraiser that brings in the most is great, but
  its also boring! Make sure youre rotating your
  fundraisers and keep them fresh and new.

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Howd it go?

• Rewards
• Reward those who helped out. Sure its expected
  for members to help out, but recognize those who
  did and do so in front of everyone in your
  chapter so they can see what they are missing out
  on.
• Make sure to thank and possibly even give a gift
  to those outside the chapter that helped during
  your fundraiser. It doesnt have to be expensive,
  but when people donate their time, money etc it
  never hurts to thank them.
• Try offering prizes for the Top 3 members who
  make the most money. Everyone loves competition
  so make it interesting and enjoy the increase in
  sales.

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Howd it go?

• Plan ahead
• Now that everything is over, its time to start
  planning for the next fundraiser. I dont like to
  go to far without having one as it lowers the
  amount in your chapters bank and its fun, so
  why not enjoy them.
• Think about what worked, what didnt and keep
  track of it. By keeping a spreadsheet of
  everything youll be able to monitor which events
  raised the most, and also what items brought in
  the money.
• Encourage those who didnt participate to do so
  next time and show them why. Letting them know
  what they will get if they do participate will
  allow them to see the value of being active in
  the chapter.

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Proven Tips and Ideas

• Proven ideas that can help!
• In the next slides Ill give some personal
  events that have helped not just our chapter,
  but fellow chapters as well. The ideas came from
  both students, faculty, friends, and the internet
  so enjoy.
• If you have any ideas youd like to share simply
  send them to jasles7597_at_gmail.com and Ill review
  them and possibly include them in the upcoming
  newsletter!

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Proven Tips and Ideas

• Wing Fling
• Who knew chicken wings could be so popular and
  profitable! Yum! Invite local restaurants to
  enter the Wing Fling. This is a competition that
  seeks to award the restaurant with the best wings
  in town
• Prep Steps
• Determine where the event will take place and
  take note of the number of electrical outlets.
• Request a donation (or price break) of paper
  plates, napkins, cups, and beverages from your
  local grocery store. Better yet, ask
  participating restaurants if they have
  connections to vendors who might donate paper
  products.
• Recruit judges (celebrities, athletes, chefs) for
  the competition.
• Ask your local trophy company to create a plaque
  or trophy for the winning restaurant and
  runner-up.
• Sell tickets to the event. For the price of
  admission, attendees can sample the wings.
• Materials Needed
• Tickets
• Tables
• Garbage bags cans
• Paper plates
• Paper towels
• Napkins
• Cups
• Trophy

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Bowling Night

• Knock Down Pins to Build Some Swings! Host a
  bowling tournament. Invite local leagues and
  individuals to participate in a bowling
  tournament to benefit your play space. Charge
  each group a registration fee and divide teams by
  ability level. You can also ask bowlers to get
  pledges in advance in addition to a registration
  fee! Have groups sign-up during the weeks leading
  to the event.
• Prep Steps
• Find a bowling alley that will host your event
  free of charge, or for a low cost. Try to know in
  advance how many lanes you will need.
• Advertise your event and register teams.
• Organize the teams and prizes for the winning
  groups.
• Materials Needed
• Advertising should include information on
  registering a team for the event, along with
  details about the play space build.
• Trophies or certificates
• Helpful Hints
• Host your Bowling Night on a weekend (700p.m.
  1000 p.m.)
• Advertise the event in advance.
• Have a Play space Project information table set
  up at the event.
• Get local businesses to donate prizes for
  tournament winners.
• TIP! Advertise at local offices and encourage
  colleagues to form teams.

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Pancake Brunch

• Did someone say pancakes? Who can pass up warm
  pancakes and syrup? Hopefully, no one in your
  community! Host a pancake brunch for a club or
  organization on a Saturday or, after church
  services. Set a price and have folks pay at the
  door or have folks sign-up and pay beforehand so
  that youll have an idea of how many pancakes are
  needed.
• Prep Steps
• If hosting it with a club, have them help in the
  planning.
• Secure a location such as a church hall, school
  cafeteria, or firehouse.
• Make sure to collect enough tables and chairs.
• Determine who will be doing the cooking.
• Materials Needed
• Napkins, paper plates, and utensils
• Refreshments
• Pancake batter and syrup
• Cooking surface
• Registration form
• Helpful Hints
• Smaller communities can ask friends who have a
  cozy, but spacious, home to host the brunch.
• Offer a special kids price.
• TIP! Consider making this an all-you-eat event,
  or charge a special all-you-can eat price!

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Gas Station Attendant

• Remember the days of full service? Well, you
  dont have to re-create the whole experience, but
  you can find a local gas station willing to
  participate and offer to clean windows in
  exchange for a voluntary donation.
• Prep Steps
• Find a local gas station owner who will let your
  group wash windows in exchange for a small
  donation to your play space project.
• Make sure that the gas station has the cleaning
  supplies you will need!
• Recruit volunteers to wash and wipegreat for
  teens!
• Advertise your event with posters at the station
  on the big day, or with flyers in the community
  in advance!
• Materials
• Flyers
• Helpful Hint Dont be put off by the simplicity
  of this fundraiser! In just a few hours, youll
  be surprised at how much youre able to make.
• Tip! Its better to ask for a voluntary
  contribution rather than a set amount

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Bulb Sale

• Theres no better way to usher in springtime than
  by planting bulbs and watching them grow. Its up
  to you to decide when and how to run this
  fundraiser sell bulbs at in conjunction with
  another fundraiser, door-to-door, or set up a
  bulb booth by the site of your future play space.
• Prep Steps
• Determine when and where to run the sale.
• Research bulb wholesalers that offer such
  fundraising programs.
• Advertise. Advertise. Advertise.
• Materials Needed
• Order forms, if youre going to require
  individuals to purchase bulbs before you place
  the order.
• Receipt box
• Cash box
• Helpful Hints
• Research wholesalers and make sure the bulbs you
  are purchasing are reasonably priced and of high
  quality.
• Bulbs can be sold both in the spring and in the
  fall.

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Bake Sales

• Have committee and community members donate baked
  goods and sell them at church, school, sporting
  events, or at another program.
• Prep Steps
• Secure a location.
• Recruit volunteer bakers.
• Advertise for the event with flyers or a letter
  home to students.
• Set up shop and sell away!
• Materials Needed
• Tables to display baked goods.
• Napkins
• Baked goods
• Cash box
• Helpful Hints
• Mix up a batch of iced tea, Kool-Aid or coffee to
  sell with your baked goods. Drink sales will
  bring you additional revenue.

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Resources

• http//www.aitp.org
• http//www.aitp.org/organization/profile/manuals/m
  anuals.jsp
• http//www.aitp.org/organization/profile/promotion
  /promotion.jsp
• http//www.sportsfundraisers.com/sports-fundraiser
  -candy-bar.htm
• http//kaboom.stikipad.com/101ideas/show/101Tried
  andTrueFundraisingIdeas