Monitoring and Technical Assistance 20052006 Title II, Part A Monitoring Checklist

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Monitoring and Technical Assistance 2005-2006
Title II, Part AMonitoring Checklist
Georgia Professional Standards Commission
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Purpose of Title II, Part A

• -to help school districts ensure that all
  students have effective teachers who have the
  subject matter knowledge and the teaching skills
  to help all students achieve at high academic
  standards, regardless of individual learning
  styles or needs.

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And to ensure that funds are used for

• Recruitment
• Training
• Rewarding
• And retaining effective teachers

Georgia Professional Standards Commission
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Purpose of the Monitoring -to ensure that
multi-year needs assessment and planning are the
basis for budgeting and expenditure of Title II,
Part A funds.
Georgia Professional Standards Commission
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Title II, Part A Monitoring and Technical
Assistance Checklist

• Five Areas
• Planning
• Highly Qualified Teacher and Paraprofessional
  Data
• Expenditure of Funds appropriated to LEA
• Private School Participation (if applicable)
• Parent Notices

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• Planning
• Copy of school allocations list in Title I
  portion of the CFA to include
• A prioritized list of all schools in the system
  with Title I Status
• b. A copy of AYP report for all schools

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• 2. Copy of needs assessment to include the
  following areas
• Recruitment
• Retention
• Training
• Professional learning
• Class size reduction
• Equity in quality of instruction
• Equity in class size
• Other

Georgia Professional Standards Commission
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• 3. Copy of the Title II, Part A Plan to include
• Prioritized list of needs
• Activities aligned to needs
• Activities aligned to CFA
• Effectiveness data for
• Activities
• CSR teachers
• Coaches
• How effectiveness will be measured

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• Required Evidence
• Coordination with state, federal, and/or local
  programs
• Collaboration
• Activities are based on scientifically based
  research
• Activities are implemented to close the
  achievement gap, implement the state curriculum,
  and support state testing
• HiQ
• Activities are aligned with the CFA and Title
  II-A budget

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• Highly Qualified Teacher and Paraprofessional
  Data
• HiQ baseline data and benchmarks
• Evidence that teachers in alternative routes to
  certification and teachers holding non renewable
  certificates are making progress towards clear
  renewable certification
• List of teachers that are not HiQ and written
  plans with supporting documentation for any
  teacher that is not highly qualified
• HOUSSE documentation
• List of teachers in alternative schools
• Copies of consultations
• Or, scientifically based research on the computer
  program utilized
• Credentials for CSR Teachers
• Charter School teacher data if applicable
• Certification for Paraprofessionals

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• Expenditure of Funds Appropriated to LEA
• Financial records related to Title II-A portion
  of the CFA
• Copy of amended CFA budget approval letter, if
  applicable
• Record of II-A funds used for consolidation or
  transfer if applicable
• Title II-A completion report for previous year
• Documentation of required Maintenance of Fiscal
  Effort
• Periodic certification forms
• Indirect costs calculation and percentage on DOE
  worksheet
• Documentation on how internal controls are
  implemented

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• If personnel are funded with Title II-A
• Job description
• Time sheets
• Evidence of funds targeted to schools with
• Lowest of HiQ teachers
• Largest class sizes
• -Provide evidence of class sizes and size used
  to determine CSR
• Identified for school improvement
• -provide hardcopy of IIA detailed spending
  report and CFA
• budget verifying IIA budgeted items and
  expenditures are allowable and aligned to NA
  and Plan

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• Documentation that Title IIA funds are being used
  to supplement and NOT supplant state, or local
  funds
• Austerity Reduction Sheet or Allocation sheets
  for the previous year and year being monitored
• of personnel paid from Title IIA must be equal
  or less than the in the CFA budget
• Report on Allocation from Title IIA funds
  budgeted to Private Schools
• Calculation model
• Detailed Spending Reports (highlighted)

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• Private School Participation
• Copies of notices sent to Private schools and
  responses (certified mail)
• Evidence of private school participation in
  design, development and implementation of
  professional learning activities OR evidence of
  private schools needs assessment, plan,
  scientific research and budget

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• Parent Notices
• Copies of notices sent to parents informing them
  of their right to know
• List of all non HiQ teachers by Title I schools
  and classrooms to include long term subs
• Sample copies of letters sent home informing
  parents.
• Written procedure for assuring compliance with
  this requirement

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• All Monitoring and Technical Assistance
  Checklists will be completed as
• yes the system is in compliance
• no the system is not in compliance
• NA if an item is not applicable
• not completed
• Evidence supplied will be recorded on the
  checklist along with any notes
• The Monitoring and Technical Assistance Checklist
  must be signed by the Title IIA Coordinator and
  the Title II A Consultant and dated
• A copy of the completed checklist will be
  supplied to the system Title IIA coordinator and
  the superintendent.

Georgia Professional Standards Commission
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Georgia Professional Standards Commission
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