OVERVIEW OF ENGINEERING MANUAL, Part 2

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OVERVIEW OF ENGINEERING MANUAL, Part 2

• Susan Hoyler
• TIA, Director Standards Development and Promotion

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OVERVIEW

• Who Can Cast Ballots When
• Proper Documentation to Show Comment Resolution
• Checklist for Document Submittal for Publication
• Normative and Informative References (12.2)

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Who Can Cast Ballots When

• One Company, One Vote (3.2.3.1)
• A company which wishes to cast a vote through the
  TIA balloting system must be a member in good
  standing
• A member in good standing is an individual who
  has paid the a la carte participation fee or
  whose company is a member of TIA
• In addition, the individual must have a record in
  the TIA database AND also register to vote
  through the online balloting system
• Government (3.2.4)
• TIA desires and encourages the active
  participation in its Standards-developing
  activities of all parties having a direct and
  material interest in its Standards, including
  U.S. or other federal, state, and local
  government entities when they have such a direct
  and material interest.
• TIA policy has always allowed governmental
  representatives to participate in a non-voting
  capacity at the meeting

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Who Can Cast Ballots When

• Government (3.2.4)
• However, if a rep chooses so, he/she can
  participate in a voting capacity at the
  meeting, provided they pay the a la carte
  participation fee
• In the spirit of one company, one vote,
  governmental agencies are asked to consolidate
  their votes if there appears to be an apparent
  imbalance. This is ascertained on a case-by-case
  basis. Groups most affected are TR-8, TR-45
• ANSI Public Review (Standards Action)
• see updated explanation on web at
  http//www.tiaonline.org/standards/sfg/procedures/
  action.cfm)

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Proper Documentation

• All comments must be addressed in writing and a
  copy of the email sent to TIA Standards
  Secretariat
• In the case of a negative vote, notification of
  right to appeal must be included in response
  letter to the commenter
• The company which cast negative vote should
  submit Vote change form (a.k.a. blue card) via
  the web
• Comments received via ANSI public review must
  also be addressed in the comment resolution.

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Document Submittal

• Staff confirms that there is a written record for
  all votes cast, and if not contacts submitter. If
  in order, notes Editor to Submit Doc. on web
  ballot status report
• Editor/Chair submits final camera ready soft
  copy via the web-based publication authorization
  form

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Document Submittal

• CHAIRS!! EDITORS!! Take time and examine your
  PDF version of the file before submittal!!! Many
  documents are in poor shape and not suitable for
  publication!
• Recent guidelines issued for editors of commonly
  found errors. This is a work in process, and an
  updated version will be issued upon compilation
  of comments received thus far.

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ANSI AUDIT FINDINGS

• Chairs need to prepare a detailed agenda
  notifying participants exactly which projects
  will be addressed, and anticipated actions
  associated with the various projects
• Chairs need to be diligent in having editors
  properly classify ballot comments (technical or
  editorial) and documented
• Chairs need to issue default ballot when
  technical comments are accepted as part of
  comment resolution

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ANSI AUDIT FINDINGS

• Chairs need to accurately document comment
  resolution in the meeting report so that the
  auditor can ascertain that a negative comment was
  given due consideration
• Chairs can help emphasize to participants the
  importance of returning ballots at present,
  ballot return on most ballots is marginal

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QUESTIONS?