Disposal

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Verification and disposal of Railway Scrap with
special emphasis on joint inspection of Rails,
other P.Way Scraps, Rolling Stock and Other
Scrap.

• Disposal verification of DEPOT - SCRAP
• Scrap Depot generally collects the scrap
  materials from Divisions and adjacent workshops,
  which are disposed off mostly through Auction
  Sale and in some cases through, direct Sale also.
  The scrap materials are sent to the depot by the
  consignors through N S-11 vouchers.
• In dealing the scrap materials at depot, the
  depot personnel resort the following means, which
  are deviation from the codal procedure that
  causes the adverse effect financially.

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• 1) N S-11vouchers are not accounted for within
  the stipulated period as a result of which -
• the scrap materials at depot remain undisposed
  month after month causing their deterioration.
• This practice leads to lock up of Capitals that
  hampers in earning Rly. Revenue.
• Due to non- accountal ,actual stock of scrap
  material does not reflect in the
  SOPBAL(computerised statement ) of the concerned
  depot .
• 2) The Depot has always a tendency to show and
  receive the scrap materials less than the
  quantity actually sent by the consignor through
  NS-11 vouchers on different pretext. But the
  differences between sending and receipt
  quantities are not regularized as per para
  S-1610 1628.

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• 3) In the Scrap material are unloaded from
  Wagon or Lorry at scrap yard ,the place of
  unloading is not always mentioned in the
  respective register as a result of which
• (a) Unloaded scrap materials can not be
  easily
• identified as per relevant NS 11 vouchers.
• (b) In some cases , the fresh arising are
  unloaded over
• the sold Lots to adjust the short
  quantity in that lot.
• (c) In some cases, it is also seen that the
  fresh arising are
• offered in Auction Sale without
  taking them in book
• i.e. without R/O suppressing very old
  stock in
• support of the availability of
  respective Bin Card
• balance.

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• 4) In the SOPBAL the rates of the scrap items
  are not revised and updated time to time as
  result of which the actual present money value of
  each item holding the depot are not reflected.
• In the light of the above, the followings are
  suggested for the improvement of the system.
• 1) A Receipt Register wherein receipt of N S-11
  voucher are
• to be recorded chronologically from which
  timely
• accountal of N S-11 voucher can be monitored
  and at the
• same time un-accounted N S-11 vouchers can be
  detected
• at a glance ( S-1609).
• To improve the system, a dead-line should be
  fixed up for accountal of NS-11 vouchers in the
  depot.

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• 2) I.S.A. should inspect the N S 11 voucher
  Register monthly and position of unaccounted
  vouchers may be conveyed to depot official
  through his inspection report so that depot can
  take necessary action in this regard.
• 3) The scrap materials unloaded from the wagons
  or Lorry, the unloading points/places should
  clearly be recorded in the respective register so
  that subject materials can be identified both in
  accordance with its classification as well as
  quantity received as per respective NS-11
  vouchers.
• If the procedure is followed, Lot for Auction
  sale can be formed more or less accurately with
  such receipt quantity and the scope of keeping
  excess quantity in offered lot can be
  arrested. Thus favouring the purchaser to
  take delivery from the sole lot by the way pick
  choose can be minimized.

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• Moreover, if the unloading point is mentioned
  clearly in the respective register, the fresh
  arising can easily be distinguished from sold lot
  and also from the un-offered old stock. Thus
  suitable action for early disposal on un-offered
  old-stock can be exercised.
• 4) It is observed in many cases that the
  purchaser does not take delivery of the sold lots
  within free delivery period for their own
  interest (i.e. fall of market price or other
  problem etc.). But after a certain period over
  free delivery period, Rly. Admn. allows them to
  lift the sold items without ground rent where
  there lies no lapse on the part of the Rly. Admn.
• In such cases, before giving concurrence to the
  waiver proposal of ground rent by Finance, the
  fact should be ascertained from the Depot ISA.

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• Besides, it is also seen that the Auction sold
  lots are cancelled by the Rly. Admn. due to
  non-deposition of BSV neither in due time or
  after several reminders to the purchaser by Rly.
  Admn. The cancelled lots are not re-up up for
  sale by the Stock-holder immediately after
  cancellation. In some cases, it is also happened
  that after long time this cancelled lot is
  revived and delivery order is given by the COS
  where the market price of this lot raises high.
  This practice should be stopped. So, the
  cancelled lot should be re-put up immediately
  after cancellation.
• 5) The book rate of the scrap items should be
  revised at an regular interval (i.e. after six
  auction) so that up-dated rates as well as
  current approximate value of stock holding the
  depot can be available from the SOPBAL at any
  time when it will be required.

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• 6) The scrap yard may be divided into different
  zones i.e. Melting zone C.I. zone
  Rail/Rail-cutting zone, CW fitting zones Plant
  Machinery zone etc. where the particular
  items are to be unloaded and stacked to their
  respective zones.
• If this practice is followed
• unnecessary scattering and wastage of scrap items
  of different kinds throughout the depot may be
  avoided.
• Possibility of mixing-up of un-categorised items
  in lot may be avoided.
• When balance of any zone comes to minimum, their
  verification can easily be conducted.

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• Rolling stock verification and disposal
• As per extant rule, there is no scope for an
  Accounts representative for verification of
  Rolling Stock before sale.
• After sale but before handing over the Rolling
  Stock to the purchaser for cutting operation, the
  ISA/SV should inspect jointly the followings
• The subject Rolling Stock is whether pre-mature
  condemnation or over-aged condemnation.
• (ii) If it is over-aged condemnation, approval of
  CME is to be checked and from the condition
  report it is also to be ascertained whether
  excluded fillings returnable to Rly. Admn. has
  been condemned or not.
• In general practice, ISA/SV witness handing over
  of sold condemned rolling stock, as per sale
  order where the above information are not
  available.

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• At present, stock-holder refuse to show those
  documents to Accounts representative at the time
  of handing over on the plea that those documents
  are not available with him which may be collected
  from the Division or HQ. Level. But this must be
  available with the stock-holder who arranges the
  handing over of sold condemned rolling stocks for
  proper check by the ISA/SV.
• (iii) If it is pre-mature condemnation,
  approval from Rly.
• Board is to be checked.
• (iv) The returnable excluded fittings released
  from the sold condemned rolling stock after
  cutting off that are received by the stock-holder
  through return-over programme are lying at site
  (small fillings) for long which may lead to
  pilferage, deterioration etc. as a result of
  which the purpose of taking return of excluded
  fittings by the Rly. Admn. is defeated.

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• So, the returned excluded fittings should be
  shifted to safe custody in presence of Accounts
  representative, RPF, DMS and that should be
  recorded in the respective Field Book as well as
  R/O statement at the time of Return over.
• On the basis of R/O statement voucher, the
  released fittings should be accounted for by the
  Stock-holder without any delay and Xerox copy of
  the R/O statement should be submitted to the
  Divisional ISA by the witnessing ISA/SV so that
  he can exercise verification/inspection on their
  accountal which is not done in the present
  system.

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• Joint Inspection and disposal of Scrap Rail.
• Lot in case of scrap rails should be formed in
  single layer so that proper inspection to assess
  wear and tear and un-categorized rail if any
  exists in lot can be identified at the time of
  joint inspection.
• Sale of rail (scrap) in linear measurement i.e.
  in meter should be more convenient and justified
  instead of Metric Ton. So this may be reviewed
  for the improvement of the present system.

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Thank you

• Submitted by
• Swapan Poddar,
  Sr.ISA/ER/HLR