Generated IDs

1
Banner Changes Spring 2004

• Generated IDs
• Faculty Web Enhancements
• Presented by Eric Raznick raznick_at_smccd.net

2
Student/Staff IDs - Today

• Currently students and staff use their Social
  Security Numbers as their Student and Employee ID
  numbers.
• ID numbers appear on class rosters, used for
  retrieving data in Banner and are used for
  logging into WebSMART.
• Numerous students and staff have complained about
  the public use of their SSN.

3
Student/Staff IDs - Tomorrow

• All students and staff will get a new generated
  ID.
• The ID will have 9 characters they will begin
  with a G and be followed by 8 numbers. Example
  G00001028
• SMCCD will still collect and store the SSN it
  will be in the SSN field and not in the ID field.

4
G Numbers

• Students and staff can still use their SSN to log
  into WebSMART if they want both the new G
  number and the SSN will work.
• SMCCD will encourage users to access WebSMART
  with the G number.
• Banner screens will allow the entry of either SSN
  or G number. If you enter a SSN in a key
  block it will automatically change to a G
  number.

5
How to use a G Number
6
Faculty Web Enhancements

• 100 of Faculty used WebSMART to enter grades in
  Spring 2003!
• Very few complaints, problems
• All staff can get FREE internet access using the
  Districts Dial-up Service. More information
  http//smccd.net/dialup
• Works with PCs and Macs! Explorer, Safari,
  Netscape!

7
Items previously printed by ITS now ONLY
Available on WebSMART

• Class Lists
• Selected Student Placement Information
• Authorization Codes
• Advisor Listings (student phone number and
  advisor)
• Positive Attendance Reporting
• Enrollment Verification (census)

IMPORTANT
8
Class Lists

• Replaces printed report.
• You can only select your class.
• Faculty can download listing into GradeKeeper
  or Excel.
• Always up-to-date.
• Can view students email address.

9
Selected Student Placement Information

• Replaces printed report.
• Displays placements and NOT raw scores.
• Only relevant placements are displayed.

10
Authorization Codes

• Replaces printed report.
• Codes will only be available for courses that are
  full-term or individually selected.
• Codes that have been used will disappear from
  web page.
• Each course will have 50 codes generated.

11
Advisor Listings (student phone number and
advisor)

• Replaces printed report.
• Displays phone number and address of student.
• If the student's primary campus is CSM it will
  also display the assigned advisor/counselor.

12
Positive Attendance Reporting

• Replaces printed Scantron sheets.
• Available for those courses designated as
  positive attendance only (Method of attendance
  PA, PO and PQ)
• Appears next to the grade column when entering
  Final Grades.

13
Enrollment Verification (census and extra
census)

• Replaces printed Scantron sheets.
• Allows faculty to drop students for non-
  attendance up until the last day to drop.
• No back-dating uses current date for
  transactions.

14
How to get help

• The CTL will be offering workshops on these
  changes in December and January.
• We can come to YOUR meeting!
• Work with YOUR A R office.
• What else?