O N E

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O N E DEPARTMENT H H S
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HISTORY OF HHS

• The Cabinet-level Department of Health, Education
  and Welfare (HEW) was created on April 11, 1953,
  during President Eisenhowers administration.
• In 1979, the Department of Education Organization
  Act created a separate Department of Education.
  HEW became the Department of Health and Human
  Services (HHS) on May 4, 1980.
• HHS is the U.S. Government's principal agency for
  protecting the health of all Americans and
  providing essential human services. In todays
  world HHS participates on a global basis.

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ROLE OF HHS

• With over 300 programs valued at approximately
  660 billion, HHSs mission includes a wide range
  of human issues, including substance abuse,
  Medicare and Medicaid, childrens health, health
  disparities, disease prevention and health
  promotion.
• One of the leaders in preparing for any potential
  bio-terrorism threats, President Bush signed
  Project Bioshield into law, charging the
  government with providing incentives to the drug
  industry for research and development of
  antidotes to various chemical and biological
  weapons.

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ROLE OF OSDBU

• Established in October 1979, OSDBU develops and
  implements outreach programs for the small
  business community.
• Outreach efforts include small business fairs,
  procurement conferences, trade group seminars,
  conventions and forums.
• As stated in the Small Business Act, ALL small
  businesses shall have maximum practicable
  opportunity to participate in providing goods
  and services to government. Our Department is
  committed to that policy!

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HHS OSDBU VISION

• Unify the business process
• Maintain a current forecast
• Maintain an active contracts list
• Expand and diversify small business
• vendor base
• Build a strong subcontracting program
• Engage in early acquisition planning

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SBA LEGISLATION
SMALL BUSINESS ADMINISTRATION

• Responsible for
• Negotiating annual procurement goals with each
  executive agency on two year cycle
• Reviewing each agencys results and
• Ensuring that statutory government-wide goals are
  achieved through interaction with SBAs
  Procurement Center Representative.

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HHS ORGANIZATION CHART
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HHS BUDGET FY 2006
TOTAL BUDGET
660 Billion
6.3
53.0
10.7
30.0
OTHER Includes 3.1 Childrens Entitlement
2.8 Temporary Assistance for
Needy Families (TANF) 0.4 Other Mandatory
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GOVT-WIDE HHS PRIME CONTRACTING GOALS
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HHS OPERATING DIVISIONS
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HHS OPERATING DIVISIONS
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AGENCY AWARDS FY 05 (Millions)
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FY 2005 Results
Small Business 36.4
63.6 Large
Business/Non-Profits
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AWARD DISTRIBUTION FY 2005
Large Business/Non-Profit 63.6
HUBZone 1.7
8(a) 4
WOSB 5
SDB 4.3
36.4 Small Business
SDVOSB 0.4 (SDVOSB)
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MANAGEMENT SERVICES
WHAT WE BUY

• Biomedical Research
• Evaluations
• Information Management
• Conference Management
• Data Collection
• Data Analysis

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INFORMATION TECHNOLOGY
WHAT WE BUY

• Hardware
• Software
• Programming
• Computer Repair
• Data Entry
• Systems Integration

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CONSTRUCTION SERVICES
WHAT WE BUY

• AE Services
• Renovations/Alterations
• Design/Build
• General Construction
• Specialty Construction
• Construction Management

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PRODUCTS
WHAT WE BUY

• Equipment
• Textile Goods
• Office Supplies
• Office Furniture
• Chemicals
• Paper Products
• Laboratory Supplies

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STRATEGIC SOURCING

• OMB driven, Government-wide effort to reduce
  operational costs and promote efficiencies across
  all Executive Agencies.
• Designed to leverage buying power across
  Department (primarily focused on purchase card
  buys).
• Areas of focus
• Office Supplies
• IT Peripherals
• Office Equipment
• Office Furniture
• Custodial Products

• Pilot for Document Management
• Lab Supplies
• Events Management Planning
• Temp Admin Professional Staffing
• Temp Professional Medical Services

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STRATEGIC SOURCING

• Office Supplies were awarded to Staples Office
  Equipment was awarded to Ricoh, Konica Minolta
  and Canon
• IT Peripherals were awarded to Westwood, a WOSB.
• Office Furniture was awarded to Lewis Alan and
  SPACE, VOSB and WOSB, respectively.
• Lab Supplies was awarded to Fisher Scientific
• Events Management Planning to B.L.. Seaman,
  Consolidated Safety Services, Planning
  Professionals, Inc., and Professional
  Scientific Associates. (all SB)
• Temp Professional Medical Services to Jackson
  Coker and Medical Staffing Network
• Temp Administrative Professional Staffing to
  National Associates, Inc., a SB
• POC for Staples Supplier Diversity Program is
  Jim Dorman (508.253.6709).
• POC for Canon Supplier Diversity Program is
  Dave Patrick (703.807.3862)

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Electronic Subcontracting Reporting System

• Electronic Subcontracting Reporting System
  (e-SRS)became operational on October 28, 2005.
  The e-SRS is a web-based system for subcontract
  reporting that is replacing the paper SF-294
  SF-295.
• It is the Government-wide system and the only
  automated system authorized for subcontract
  reporting.
• Systems Steward
• U.S. Small Business Administration (SBA)
• Contractor
• Symplicity Corporation, Inc.8(a) firm based in
  Arlington, Virginia

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GETTING STARTED

• PUBLICATIONS
• Forecast of Procurement/Contracting Opportunities
• Lists of Active Contracts
• How To Do Business Guide
• WEBSITES
• www.fedbizopps.gov - Single posting for all
  government requirements that fit your companys
  niche
• www.ccr.gov - Your company must be registered to
  do business be paid by the Federal Government
• ORCA
• www.bpn.gov Online Representations and
  Certifications Applications (ORCA) is an
  e-Government initiative developed to replace
  paper based Representations and Certifications.
  Must update when changes occur or on an annual
  basis.

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BUSINESS BASICS

• Do your homework (in Federal procurement, it is
  worth substantially more than 50 of the
  grade)! Find out who is buying what you are
  selling and how they are buying it.
• Focus on a limited number of targets, take dead
  aim and allow plenty of time for relationship
  building. (18 24 months)
• Maximize your resources and ours. If you can
  solve our problems, know what they are if you
  can satisfy our needs, know what they are. Be
  prepared.

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HELPFUL TIPS

• (1) Initial recommendations about what and how to
  buy are developed by Program Offices (they have
  the money), not Contracting or Small Business
  Offices.
• (2) There is NO SUBSTITUTE for personal contact
• (3) It may be necessary to educate the customer
• (4) Be prepared to accept VISA or MC card
• (5) Maintain an accurate website

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MARKETING PROCESS

• Without Program Office connections, contact
  Departments Small Business Specialists or the
  OSDBU Office, as YOUR first step.
• Be willing to pursue smaller acquisitions
  (simplified acquisitions under 100,000) as a
  start.
• Get on GSA Schedule.
• Build subcontracting/teaming arrangements with
  existing prime contractors. This is essential to
  survival in todays world.

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HELPFUL LINKS

• FedBizOpps www.eps.gov
• CCR www.ccr.gov
• GSA/FSS www.gsa.gov/fss
• SBA www.sba.gov/gc
• Federal Acquisition Regulations www.arnet.gov
• HHS OSDBU www.hhs.gov/osdbu
• PTAC Procurement Technical Assistance Center
  www.sellingtothegovernment.net
• Federal Procurement Data Center - www.fpdc.gov -
  Identify who buys your product or service

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LIST OF ACRONYMS

• CCR Central Contractor Registration
• FedBizOpps Federal Business Opportunities
• GSA FSS General Services Administrations
  Federal Supply Schedule
• HUBZone Historically Underutilized Business
  Zone
• IT Information Technology
• OPDIV Operating Division
• ORCA Online Representations and Certifications
  Application
• SB Small Business
• SBIR Small Business Innovation and Research
• SDB Small Disadvantaged Business
• SDVOSB Service Disabled Veteran Owned Small
  Business
• STAFFDIV Staff Division
• WOSB Woman-Owned Small Business

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CONTACT INFORMATION
Department of Health and Human Services Office of
Small and Disadvantaged Business
Utilization 200 Independence Avenue, SW Room
360-G Washington, DC 20201 Phone
202-690-7300 Email sbmail_at_hhs.gov Web
www.hhs.gov/osdbu
H. Humphrey Building HHS Headquarters