Organizational Structure Committee Update

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Organizational Structure Committee Update May 2009
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Why Reorganize?

• Tri Sigma needs a unified vision, mission and
  strategic plan to better serve its members
• To provide the necessary resources to enable
  growth and effectively carry out Tri Sigmas
  mission (Objective III Strategic Plan)
• Maximize volunteer commitment
• Improve volunteer service and retention
• Foster and strengthen collaboration and working
  relationships

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Why Reorganize?

• Provide greater support for members
• Ensure qualified candidates are available for
  Executive Council and other key volunteer
  leadership positions

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How Did We Get Here?

• February 2007 Think Tank Group Met
• Their Charter To develop the optimal member
  support system by aligning Tri Sigmas volunteer
  and paid staff resources to the needs of its
  members. This support system will further enable
  our members to become better women and support
  the growth of the national organization.
• Strategic Plan
• Vision of being a better organization
• Appointment of Organizational Structure Committee
  at the 2007 Convention
• Deploy pilot regional structure fall 2007
• Hired Director of Programs May 2008

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Are we the First?

• From the Alpha Omicron Pi website
• As you may be aware, Council will be voting on a
  proposed bylaw change to the structure of the
  Executive Board. This bylaw vote will determine
  whether we continue to operate under an
  Operational-style Board or switch to a
  Governance-style Board. These changes, if
  passed, will change the titles and duties of the
  Executive Board.
• Delta Delta Delta
• Alpha Chi Omega
• Many of the mens fraternities
• NIC

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Executive Council Transition Plan

• 2010-2013
• National President
• National Treasurer
• National Vice Presidents (4)
• NPCD appointed by EC

• 2013-2016
• National President
• National Treasurer
• National Vice Presidents (3)
• NPCD appointed by EC

• 2007-2010
• National President
• National Treasurer
• Alumnae VP
• Collegiate VP
• Membership Development VP
• Publications VP
• NPCD

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Executive Council Transition Plan

• Current Term Limits
• 9 years in one position
• 15 years total service

• Proposed Term Limits
• 9 years total service

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Executive Council Must Lead, Not Manage

• What is Policy Governance?
• It is a ground-breaking model of governance
  designed to empower boards of directors
• It is relevant
• The model enables the board to focus on the
  larger issues
• It lessens confusion and increases accountability
• It assesses performance easier
• It reduces minutia
• There is more control over information needs

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Executive Council Must Lead, Not Manage

• Duty of Care requires leaders to use responsible
  care and good judgment in making their decisions
  on behalf of the interests of the whole
  Organization.
• Duty of Loyalty requires leaders to be faithful
  to the organization, avoiding conflicts of
  interest.
• Duty of Obedience requires leaders to comply with
  the governing documents.

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Executive Council Must Lead, Not Manage
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So What Would Executive Council Look Like?

• Job Description for Executive Council (National
  President, National Treasurer, National Vice
  Presidents)
• Determine, monitor, and strengthen the
  organizations programs and services
• Enhance the organizations public standing
• Ensure legal and ethical integrity and maintain
  accountability
• Recruit and orient new Council members and assess
  Council performance

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So What Would Executive Council Look Like?

• Job Description for Executive Council (National
  President, National Treasurer, National Vice
  Presidents)
• Determine the organizations mission, purpose and
  vision
• Preserve and promote the core values of the
  organization as espoused by the Rituals of Sigma
  Sigma Sigma
• Serve as the supreme governing body between
  Conventions
• Select, support and review performance of the
  Executive Director (ED)
• Ensure effective organizational planning
• Provide sound financial management

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How to Finance this Structure

• Reduce/restructure current operating expenses
• Dues increase for alumnae and collegiate members
• Increase number of dues paying alumnae
• Increase donors to the Foundation will enable
  Foundation to offer larger grants to Sorority for
  leadership and educational programming
• Royalty from BillHighway program
• Enhance non-dues revenue programs that provide
  royalties (merchandise, jewelry, etc)
• Reduce the stipends paid by National Treasury for
  Convention delegates
• Have leadership programs be self-sustaining
  through registration fees

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Proposed Volunteer and Staff Organizational Chart
Overview
Mission, Vision, Values and Ritual
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Proposed Volunteer and Staff Organizational Chart
Executive Director
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Proposed Volunteer and Staff Organizational Chart
NHQ Staff
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Proposed Volunteer and Staff Organizational Chart
Director Of Chapter Services
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Proposed Volunteer and Staff Organizational Chart
Dir. Of Alumnae Volunteer Services
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Proposed Volunteer and Staff Organizational Chart
Director of Programs
Executive Director
Director of Programs
Meeting Planner
Ritual Coordinator
Awards Coordinator
Programs Research Coord.
Meeting Planner Assistant
Programming Team (7)
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Proposed Volunteer and Staff Organizational Chart
Director of Marketing/Communications
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Volunteer Position Changes
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Volunteer Position Changes
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Whats Next?

• Seek approval from Executive Council to move
  forward
• Continue with revising or drafting job
  descriptions for each of the volunteers and paid
  staff positions
• Work with Nominating Committee on Executive
  Council positions for 2010-2013
• Develop educational materials for the membership
  and determine distribution
• Work with Bylaws Committee on proposed changes to
  the Bylaws
• Potential Bylaw revisions will be presented to
  the Convention body in July 2010.

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QA

• Email Kaye Schendel Chairman, Organizational
  Structure Committee
• schendel.kaye_at_uwlax.edu