Mentoring Presentation

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Mentoring Presentation
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Introduction

• IMechEs definition of Mentoring/Tutoring
• Wise counselling of a developing engineer in a
  protected relationship, which focuses on a
  developing engineers personal development, from
  dependence and experience to maturity and
  independent professionalism.

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Mentoring/Tutoring

• Other than immediate family, the number of people
  that have a significant effect on a persons life
  will generally not number more than 5.
• A mentor/tutor should be one of those 5!

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Todays Agenda

• Why MPDS in a University?
• MPDS/eMPDS differences
• e-MPDS and UK-SPEC
• MPDS Objectives
• Mentoring/Industrial Tutoring
• Mentor/Tutor visits to companies
• Quarterly and Annual Assessment Reports
• Returning to University- feedback

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Why MPDS for University Students?

• It provides a process for documenting an assessed
  record of completed early IPD by students
• It helps to focus attention on the link between
  academic study and engineering in the workplace
• Helps the University to negotiate challenging and
  appropriate quality assignments for their
  students
• MPDS records authenticated by the University
  counts towards future transfer to e-MPDS upon
  graduation
• MPDS (non e-MPDS) now operates for students only

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e-MPDS

• It provides an on-line communications facility
  for recording company and EC(UK) Competences
  within the IPD programme
• It caters for graduates who need to follow a
  Further Learning programme
• e-MPDS is NOT appropriate to sandwich degree
  students. They are not required to demonstrate
  achievement of Competency whilst still in
  undergraduate mode

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Mentoring/Tutoring

• Provides
• quality control (QA) and monitoring for the
  University, the IMechE, the future employer, and
  consequently the Engineering Council
• a powerful tool for personal development
• effective performance for all parties above
• a mechanism for coping with rapid change and
  increasing complexity

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Mentoring/Tutoring

• A Mentors qualities
• mature
• stable
• willing
• empathetic
• credible
• objective

• experienced
• pragmatic
• generous
• receptive
• tolerant
• diverse

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Mentoring/Tutoring

• The Mentors/Tutors responsibilities
• manager of the relationship
• interpreter
• coach
• assessor
• counsellor

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Mentoring/Tutoring

• Manager - of the relationship
• Defines how the relationship will operate
• Visits the student in industry and liaises with
  the companys delegate Mentor
• Advises on training and job placements
• Advises on the politics and sensitivities in
  the workplace, and acts as a role model
• Assesses the students performance in the
  workplace

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Mentoring/Tutoring

• Counselling is part of Tutoring
• The skills include
• active listening ask open questions
• drawing out
• reflecting
• summarising
• advising

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Mentor/Tutor Identification

• Key Requirements
• The Department must register at least one
  Principal Industrial Mentor/Tutor (PIM) who is a
  CEng or IEng who will be responsible for
  countersigning all MPDS documentation records
• The students University Tutor who visits him/her
  in industry need not be CEng or IEng
• That visiting Tutor therefore acts as a delegate
  University Mentor/Tutor
• All quarterly reports and Annual Assessment
  reports must be signed by the delegate
  Mentor/Tutor and countersigned by the PIM if the
  delegate University Mentor/Tutor is not a CEng or
  IEng.

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Key Factors for Success

• The student must
• Understand social and technical trends and
  restraints within the work placement
• Realistically self assess
• Self manage and lead his/her development
• Be self motivated and continuously improve
• Take initiative and identify creative
  opportunities

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First Industrial Visit

• The first meeting
• meet student and ensure MPDS documentation has
  been downloaded
• meet with company supervisor/delegate industrial
  mentor
• explain MPDS to all concerned within the company
• discuss project assignments
• arrange for a company supervisor to act as a
  delegate mentor to the student on behalf of the
  University Tutor during the assignment period
• discuss with the student, and with the delegate
  mentor, the company and IMechE training/developmen
  t objectives to be addressed during the years
  placement.
• arrange a possible date for a second visit so
  that MPDS records can then be seen

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IMechE Technical Objectivesto be addressed
during the placement

• T1 Materials and Components
• T2 Engineering Processes
• T3 Assembly, Installation, and Commissioning
• T4 Communication and Information Systems
• T5 Design and Manufacture

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IMechE Business and Personal Objectives to be
addressed during the placement

• BP1 Management of Engineering Activities
• BP2 Financial Implications
• BP3 Commercial Implications
• BP4 Inter Personnel Skills
• BP5 Legal, Health, Safety Requirements

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What makes a good quarterly report?

• Clear objectives with comments linked to those
• Synopsis of key elements of what has been
  achieved, and the contributions made
• Highlight successes/failures and any difficulties
  overcome
• Written in the first person 500 words maximum
• Good grammar and composition avoid jargon
• Contains delegate Mentors feedback comments
• Should be a important document which will lead
  the student into e-MPDS on his/her future first
  appointment

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Second Industrial Visit

• Again meet student and industrial
  supervisor/delegate Mentor
• Discuss programme achievements to date
• Discuss and provide feedback re quarterly reports
• Sign quarterly reports and incorporate written
  comments
• Ensure that PIM has sufficient evidence in the
  reports to finally countersign if University
  Tutor/Mentor is not CEng or IEng
• Discuss also the proposed feedback comments to be
  entered in to the Annual Assessment report
• Consider the need for a possible return (third)
  visit if appropriate

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Contents of Quarterly reports

• Types of Evidence
• presentations
• reports
• feasibility studies
• meetings with suppliers customers
• process design reviews
• learning outcomes of seminars/courses attended
• Do NOT include any sensitive data

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Contents of Quarterly reports

• Refer to learning elements
• supplier presentations
• technical appreciation sessions
• formal training courses
• manufacturing awareness
• evidence of practical hands on engineering
• how placement relates to company and IMechE
  objectives
• how product is applied to meet customer needs

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Contents of Quarterly reports

• Other evidence
• negotiation skills
• contribution to teambuilding
• training and/or management of others
• contribution to continuous improvement
  initiatives
• demonstration of meeting objectives with regard
  to time, cost and quality
• demonstration of creativity / initiative
• innovation or product improvement through
  introduction of new methods or materials etc

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Return to University

• Evaluate the year out sandwich training
  experience
• Discuss the Annual Assessment report (AAR) with
  the student
• Arrange for the Principal Industrial/University
  Mentor to countersign the AAR, if the visiting
  Tutor is not either CEng or IEng
• Please return the AAR to the IMechE at 1 Birdcage
  Walk
• Advise the student that the quarterly reports
  completed together with the AAR will integrate
  with the e-MPDS following graduation and upon
  taking up a first industrial appointment
• Explain that Objectives achieved to date will
  contribute towards the identification of
  Competency in accordance with EC UK-SPEC criteria
  

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Any questions please?
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