CEMIS and Portal

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CEMIS and Portal

• Briefing for SOLE Conference
• 28 August 2002
• Defense Security Cooperation Agency
• Policy, Plans, and Programs Directorate (P3)

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DoD ORGANIZATION FOR SECURITY COOPERATION
SECDEF DEPSECDEF
USD (ACQUISITION, TECHNOLOGY LOGISTICS)
USD(POLICY) PDUSD (POLICY)
JCS
USD (PERSONNEL READINESS)
USD (COMPTROLLER)
General Counsel
DTRA
DUSD (POLICY SUPPORT)
ASD(SOLIC)
ASD(ISP)
ASD(ISA)
UNIFIED COMMANDS
DSCA
STATE DEPARTMENT
MILDEPS DEFENSE AGENCIES
SAOs

• DASA(DEC)
• Navy IPO
• SAF-IA

• DLA
• Other Agencies

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DEFENSE SECURITY COOPERATION AGENCY (DSCA)
DIRECTOR Lieutenant General Tome
Walters , USAF

• DSCA MISSION DSCA provides timely and effective
  direction, supervision, and oversight of security
  cooperation programs in support of U.S. National
  security and foreign policy objectives. The
  agency promotes stable security relationships
  with friends and allies through
• Security Assistance and defense Sales (FMS)
• Humanitarian Assistance and Mine Action
• Other related programs, e.g. Warsaw Initiative

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TOOLS FOR FMS
BASED ON CORE BUSINESS PROCESSES
DSAMS - Defense Security Assistance Management
System
PORTAL - Short term solution. For first time
will provide DSAMS info to the International
Customer. Link with case execution legacy systems.
CEMIS - Case Execution Management
Information System
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CEMIS
ARMY CISIL 1976

• Improves Support to International Customers
• Improves Quality and Timeliness of Information
• Standardization
• Integration
• Allows continuous Business Process Reengineering
  (BPR)

Explore Consolidation Of Four Separate
Case Execution Legacy Systems

Navy MISIL 1989
AIR FORCE SAMIS 1983
AIR FORCE CMCS 1989
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CEMIS Requirements Process (P3)

• Requirements Generation Process
• Being Done in accordance with
• - DOD 5000.1 and 5000.2
• - CJCS 3170.01B (Requirements Generation
  System)
• - Defense Acquisition University (DAU)
  guidance
• Definition of Requirement
• The need of an operational user, initially
  expressed in broad operational capability terms
  in the format of a Mission Need Statement (MNS).
  It progressively evolves to system-specific
  performance requirements in the Operational
  Requirements Document (ORD). - CJCS Instruction
  3170.01B

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CEMIS Requirements Process (P3)

• Phase I July Dec 01
• Requirements Charter Team developed macro-level
  ORD
• Phase II CEMIS Requirements Teams Jan Dec
  02
• Developing detailed level Requirements (ORD 2)
• 5 teams 54 members
• Intensive meetings schedule 1 to 3 teams every
  week
• IT (Gunter Annex as the Acquisition Agent) sits
  in process
• Phase III IT analysis/software specifications
• Phase IV system design/development

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CEMIS Management Structure
DSCA Tri-Directorate Group (TDG) DSCA Policy
Directorate (P3) IT Directorate
Comptroller (RM) Requirements Determination
System Development Budget Execution

CEMIS Management
Office (CMO)
Liaison with Comptroller (FM) for financial
requirements

• Observer to TDG is
• Deputy General Counsel

DSCA P3 Chairs the Configuration Control Board
CEMIS Program Management Office (PMO) Standard
Systems Group, Maxwell AFB-Gunter
Annex Montgomery Alabama
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CEMIS Requirements Teams DSCA-Led Active
MILDEP Participation

• Order Processing Team
• More effective case management
• Logistics (MILSTRIP/EDI Requisitions etc etc etc
  )
• Acquisition (contracting) - Track contract award
  status, deliveries, etc.
• Finance Team
• New funds distribution methodology increased
  visibility/accountability
• CFO Compliancy/new FM architecture large role
  in cost determination
• Possible initial resource (manpower) implications
  for SC Community
• Corporate Information Team
• Management Tools and Metrics (MMs) (weapon
  systems, etc.)
• Oversight Group
• KPPs and overall ORD coordination/scrub. Review
  team input.
• Systems Team (DSCA IT - formed June 02)
• Security Requirements Processing Capability
  Requirements in the ORD

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CEMIS Project Timeline
Pre-Systems
Systems Acquisition
Acquisition
SYSTEM DEVELOPMENT
CONCEPT DEVELOPMENT


Operational Requirements Document ORD macro
Analysis of Alternatives (AOA)
Deficiency Analysis
MNS
ORD
detailed
R E Q U I R E M E N T S D E T E R M I N A T I O
N
Jan 01 May 01 Dec 01
Dec 02 Dec 03
Dec 04 Dec 05
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Key Stakeholders in Portal/CEMIS
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International Customer Input to the
Portal/CEMIS Requirements Process
Through their Foreign Liaison Officer (FLO)
Or through the International
Customer Users Group (ICUG)
Through their DSCA Country Program Director Or
Country Financial Director To the DSCA
Automation Users Group (DAUG)
Through the Foreign Procurement Group (FPG)
Chair FPG sits on CEMIS Requirements Senior
Steering Group (SSG)
Chair ICUG sits on CEMIS Requirements Program
Policy Group (PPG)
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Portal

• Portal is the short-term solution CEMIS is the
  long-term solution (Portal will be deployed in 4
  phases Oct 02 Apr 03)
• Concept
• Find a quick, easy, and cost efficient way to
  provide timely information to the International
  Customer
• Satisfy required security considerations.
• Draw upon information in the current case
  execution legacy systems CISIL, MISIL,
  SAMIS/CMCS, as well as DIFS and selected portions
  of DSAMS.

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PORTAL BENEFITS

• Portal is not a website where info is posted and
  must be continuously updated
• Portal is new technology that allows powerful
  search engines to pull in current data from a
  variety of sources display that info in a
  consolidated way
• Portal will allow users to do queries and
  reports, requisitions, SDRs, LOA data, freight
  tracking, etc.
• First Tri-Service consolidated view of Legacy
  Data
• First International Customer view of DSAMS Data

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PORTAL BENEFITS (Cont.)

• Supports Business Process Reengineering (BPR)
• Data can be quickly remapped to fit new processes
• Potential savings across community
• Manpower Customer self-serve data retrieval
  vice request to ILCO
• Time Self-serve data retrieval vice request and
  wait
• Design is re-usable in future CEMIS environment
• Consistent user interface
• May reduce report/query development costs

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Portal Development/Schedule

• Plumtree Portal software Oracle database role
  based access (RBA)
• SecureID/Clear Trust security No token, no
  entry
• Portal Hardware at DSADC, DECC-CO, DECC-OK
• SLA with DISA/Columbus for DMZ .us not .mil
• Acquisition of contractor 12 Aug (Lockheed)
• First Technical Meeting 19-20 Aug (DSADC)
• First Deliverable (IOC) 01 Oct
• Second Deliverable 16
  Nov
• Third Deliverable Feb 03
• Fourth/Final Deliverable (FOC) 30 Apr 2003

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Portal Deployment Schedule
Oct 02
Nov 02 Feb 03
Apr 03
Phase 1 Phase 2 Phase 3
Phase 4

• - Case Profile Report
• Case Status
• Closure Report
• Case/Line Level Query
• Line Level Query
• Payment Schedule
• Query
• Requisition Level Query
• SDR Query
• Case Ad Hoc
• Line Ad Hoc
• Payment Schedule
• Ad Hoc
• Requisition Ad Hoc
• SDR Ad Hoc
• Web Site Links
• Glossary/Help Screens

• Requisition Input
• - Standard
• - Non-Standard
• SDR Input
• Follow-ups
• Cancellation Req.
• Modification Req.
• Follow-up/
• Reinstatement
• - Enhanced Links

• Batch Upload
• Process
• LOA Processing
• Metrics
• Enhanced Reports
• Enhanced Error
• Checking
• Validation
• Enhanced Links

• Enhanced Reports
• - Case Mgmt
• - FMR-style
• Enhanced SDR
• Input (attachments) -
  Requisition Metrics
• Full Freight Tracking
• Capability for FFs
• and Customers
• Financial Reports
• - Non-recurring Cost
• - Accrued
• Accessorial Costs
• - Enhanced Links

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Portal/CEMIS

• Requirements Determination
  

Better management of the Foreign Military Sales
(FMS) process Better Service to our
International Customers.

Freda Lodge/Kathy Robinson Portal/CEMIS
Requirements Office of the Secretary of
Defense Defense Security Cooperation
Agency Policy, Plans and Programs Directorate
(P3) Policy and Plans Division (P2) 703
601-3856/3656 DSN 329