Office

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Office Pre-press Change Cycle
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Office PrePress Change Cycle

• What is it?
• A short but intensive programme designed to
  tackle waste and inefficiencies in administrative
  workflows involving inter-departmental
  co-ordination.
• Who is Eligible?
• Firms of any size.

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Programme Outline
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Scoping Awareness Day

• 1 day event
• Introduce the Change Cycle
• Build team develop consensus for change
• Define problem
• Examine change context
• Establish baseline measures

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Mapping Workshop

• 3 day event
• Current State analysis and Future State
  development
• Building Shared Understanding
• Identifying areas of waste, duplication and delay
• Define value-adding components
• Establish implementation timescale and objectives

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Value Stream and Activity Mapping
Identifying the big issues
and the waste, duplication and delay.
and planning the transition
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Follow up day

• 1 day event
• Progress review
• Re-measure against baseline assessments
• Programme roll-out and sustainability planning
• Programme benefit summary
• Management feedback
• Build RACI framework

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Capturing New Roles and Responsibilities

• Responsibility
• Accountability
• Consult
• Inform

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Benefits

• Streamlined and simplified processes
• Accurate information used throughout the process
• Training in best practice techniques
• Team development and consensus building
• Clearer shared understanding
• Clarified roles and responsibilities
• Establish Key Performance Indicators and
  measurement set across the process

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Change Cycle Track Record (Examples)

• Turnover by same team increased by 40
• Sales order intake and acknowledgement process
  lead time reduced by 30
• Job bag accuracy improved from 55 to 100
• Document travel distance reduced by 25
• Information checks and inspection reduced by 12

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Next Steps?

• Contact ViP at
• Tel [phone]
• Email admin_at_visioninprint.co.uk