ITSVA Association Management

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ITSVA Association Management

• _at_ ITSA State Chapter Council 2008 Strengthening
  Workshop

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Before Association Management

• Volunteer led
• Volunteer burnout
• Focus on
• Hotel selection meals and room layout ,
  logistics for speakers
• Production of meeting material
• Accounting
• Bi-laws documentation
• Mailings

3
After Association Management

• Board led
• Legacy established
• Focus on
• ITS trends
• New outreach initiatives
• Member benefits
• Annual meeting agenda
• Legislative issues

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3. Strong and Engaging Chapter Governance (1a)

• Chapter has an active board representing the
  range of ITS stakeholders in its jurisdiction,
  driven by clear updated by-laws, and standing
  committees to serve the membership.
• The Board of Directors for ITS Virginia is
  comprised of both public and private sector
  members.
• Committees Membership, Legislative Reception,
  Annual Conference, Newsletter, Nominating and
  Special Projects (for 2007 this was VII for 2008
  this was the Tri-Chapter Meeting)
• Bylaws While ITS Virginia has been in existence
  since 1997, Easter Associates began managing the
  Association in June 2000. The current Bylaws
  have undergone several changes since 2000 with
  the most recent taking place in February 2008.

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3. Strong and Engaging Chapter Governance (1a)

• Chapters effective governance is captured by
  membership numbers representative of the local
  ITS Community, a solid financial position, and
  widespread participation of chapter members in
  governance, financial support, program
  development, and administration of chapter
  activities.
• At present, there are a total of 75 dues paying
  members.
• ITS Virginia dues provide each member
  organization a total up to 15 members in their
  company to receive membership benefits.
• Total of 310 members who receive all
  correspondence from the Association.
• VDOT provides significant contribution to the
  overall annual budget.
• The Board of Directors of the Association meets
  quarterly as well as annually at a Board Retreat.
• A Board Member chairs all of the Associations
  committees and the President-Elect is the
  chairperson of the Annual Conference Exhibition
  Committee.

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3. Strong and Engaging Chapter Governance (1a)

• Chapter interacts regularly with and engages ITS
  America and other ITS America chapters, as
  appropriate to share information, participate in
  joint initiatives, and further the overall
  mission of the ITS Community to promote and
  achieve national, interoperable deployment of
  ITS.
• ITSVA has participated by sending a State Chapter
  representative to the State Chapter Council this
  representative has served a Vice Chair for 2
  years on the Council.
• ITSVA has supported its neighboring states by
  sharing email exchange on event notification and
  annual meeting announcements.
• ITSVA, working in partnership with ITSMD helped
  to initiate the ITSPA Chapter. Since this effort
  occurred, the three chapters have participated
  annually in a Tri-Chapter event.
• The agendas of the Tri-chapter promote
  interoperability and information sharing on joint
  initiatives.
• ITSVA continually reaches out to neighboring
  states.

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Fiscal Year
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Chapter Management

• Moving forward
• Volunteer support
• Association management
• Other options?
• ITSA can help as champions
• Information share (today)
• Training
• Chapter management options?

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Thank you

• Mike Harris
• michael.harris_at_drpt.virginia.gov
• 703 572-0556