Using the Electronic NAAE Membership Form

1
(No Transcript)
2
Using the Electronic NAAE Membership Form
www.naae.org
3
How do I use the electronic form?
Using the Electronic Membership Form

• The electronic form for submitting NAAE
  membership is provided to you on your NAAE
  Membership CD.
• Insert the CD and open the file 2009-10 NAAE
  Membership.

4
You should find a form that looks like this
Using the Electronic Membership Form
5
Step 1 Enter Dues Remitter/Treasurers
Information
Using the Electronic Membership Form
6
Step 2 Enter the name of your ag teachers
association
Using the Electronic Membership Form
7
Step 3 Review previous years data
Using the Electronic Membership Form
Review Data

• Check to see if the members on your spreadsheet
  from the 2008-09 NAAE (provided as a hard copy in
  your packet) Membership year match up with the
  2009-10 NAAE Membership year.
• If a member will not be renewed for the 2009-10
  NAAE membership year, but is currently listed on
  the spreadsheet, then do not make any changes to
  their MEMBERSHIP TYPE. LEAVE BLANK!

8
Using the Electronic Membership Form
Review Data
Remember Do not change membership type for a
person who you do not want to update their dues
for the 2009-10 year.
9
Step 4 Update members for the 2009-10
membership year
Using the Electronic Membership Form
Update Current Members

• Update members by
• Selecting the type of membership
• Use the drop down menu to select membership type
• Once membership type is selected then the amount
  for payment will be placed automatically in the
  Amount column.
• NOTE As you scroll horizontally across the page,
  the MEMBERSHIP TYPE, AMOUNT, PREFIX, LAST NAME,
  FIRST, MIDDLE columns will be frozen in place
  and will not scroll.

10
Membership type drop-down menu
Using the Electronic Membership Form
Update Current Members
11
Automatically places payment amount in amount
column
Using the Electronic Membership Form
Update Current Members
12
Using the Electronic Membership Form
Update Current Members

• Update information about member including
• Name (in case of name change)
• Home Address
• Email Address-Very important, as this is our
  primary method for communicating with members
• Home Phone
• Work place
• Work address
• Work phone
• Use the drop-down menus to select members
  Prefix and Principle Employment (see next slides)

13
Update Members continued
Using the Electronic Membership Form
Update Current Members
Use the drop-down menu to select prefix
14
Principle Employment drop-down menu
Using the Electronic Membership Form
Update Current Members
15
Update Life Members
Using the Electronic Membership Form
Update Current Members

• Members highlighted in yellow are listed as Life
  Members in our database. Update them by
  choosing
• Update Life (Active)
• Update Life (Retired)
• Life Inactive
• Life Deceased
• This members will count toward member totals on
  your invoice but will not add additional dues.
  They should automatically display 0.00 in the
  amount column.

16
Update Life Members
Using the Electronic Membership Form
Update Current Members
17
Add New Members
Using the Electronic Membership Form
Add New Members

• Add new members under the last member listed on
  your spreadsheet, following the same entry
  process.

18
Totaling Your Membership
Using the Electronic Membership Form
Totaling Your Membership

• When you have completed the update and addition
  process, select the Membership Invoice tab to
  see your totals. (see next slide)

19
Totaling Your Membership
Using the Electronic Membership Form
Totaling Your Membership
20
Membership Invoice Tab
Using the Electronic Membership Form
Membership Invoice
This sheet automatically calculates the number of
members in your membership spreadsheet. It also
automatically calculates the amount owed for NAAE
membership by your states ag teachers
association.
21
Using the Electronic Membership Form
Membership Invoice

• On the Membership Invoice tab, you will see a
  page that looks like this.
• Use this sheet to double-check your entries

22
Submitting Ag Ed Magazine Subscriptions
Using the Electronic Membership Form
Ag Ed Magazine Subscriptions

• If you would like to submit subscriptions to the
  Ag Ed Magazine for your membership, on the
  Membership Entry tab, scroll to the end of the
  spreadsheet to a column titled Ag Ed Magazine.
  (See next slide)

23
Using the Electronic Membership Form
Ag Ed Magazine Subscriptions
Submitting Ag Ed Magazine Subscriptions
24
Selecting an option automatically places an
amount in the correct column
Using the Electronic Membership Form
Ag Ed Magazine Subscriptions
25
Ag Ed Magazine Subscriptions
Using the Electronic Membership Form
Ag Ed Magazine Subscriptions

• Hard Copy Only-12.00 Hard copy of magazine
  will be mailed to member.
• Online Access Only- 10.00 Member will receive
  a password to access the magazine and archived
  magazines online only.
• Hard Copy and Online Access- 15.00 Member
  will receive a hard copy of the magazine and a
  password to access the magazine and archived
  magazines online.

26
Submitting Ag Ed Magazine Subscriptions
Using the Electronic Membership Form
Ag Ed Magazine Subscriptions

• After you have entered all Ag Ed Magazine
  subscriptions, click on the Ag Ed Magazine
  Invoice tab. (see next slide)

27
Ag Ed Magazine Invoice
Using the Electronic Membership Form
Ag Ed Magazine Subscriptions
28
Ag Ed Magazine Subscriptions Institution Bulk
Rate
Using the Electronic Membership Form
Ag Ed Magazine Subscriptions

• Universities can request bulk rate for the Ag Ed
  Magazine.
• This can be used for student teachers or
  university faculty.
• The magazine must be mailed to one address at the
  University.

29
Ag Ed Magazine Subscriptions Institution Bulk
Rate
Using the Electronic Membership Form
Ag Ed Magazine Subscriptions

• Institution bulk subscription rate is 7.00 and
  only includes hard copies, not online access.
• Institution bulk orders can be entered directly
  on the Ag Ed Magazine Invoice. (see next slide)

30
Using the Electronic Membership Form
Ag Ed Magazine Subscriptions
31
Using the Electronic Membership Form
Ag Ed Magazine Subscriptions
Be sure to add the mailing address for the bulk
subscription
32
Submitting Your Roster
Using the Electronic Membership Form
Submitting the Roster
There are two options for submitting your roster

• Option 1 Burn a copy of the roster onto a CD
  and it to the NAAE Office with your check,
  membership invoice, Ag Ed Magazine invoice (if
  you have subscribers), and demographic sheets.

33
Submitting Your Roster
Using the Electronic Membership Form
Submitting the Roster

• Option 2 Email the membership roster to
  lberry_at_uky.edu and mail your check, invoices and
  demographic sheets to the NAAE office.
• NOTE Your roster will not be processed until
  payment is received

34
Roster Follow-up
Using the Electronic Membership Form
Roster Follow-Up

• Once we have received
• an electronic copy of your roster,
• demographics sheets for each member, and
• payment for your states membership,
• we will enter your states membership information
  into our database and email you an electronic
  version of our records in PDF format.
• Please double-check this document to make sure we
  have correctly entered all your members. If you
  find any problems, contact the NAAE office right
  away.

35
Submitting Additional Members
Using the Electronic Membership Form
Submitting Additional Members

• Throughout the year, you may have members pay
  their dues after you have submitted the first
  roster.
• To add more members
• Compile their membership information.
• Have each newly paid member fill out a
  demographic sheet. (Get these from your
  Membership CD or www.naae.org/membership/rosters
• Download a blank electronic roster at
  www.naae.org/membership/rosters and compile
  information for additional members on the blank
  form.

36
Submitting Additional Members
Using the Electronic Membership Form
Submitting Additional Members

• Mail this new information to the NAAE office. Be
  sure to include
• Demographic sheets
• Check for membership dues
• Invoice for new members
• Electronic copy of newly filled-out roster on CD.
  (Or email it to lberry_at_uky.edu)

37
Additional Information
Using the Electronic Membership Form

• Your state is required to use this process to
  submit membership information
• NAAE is a members-driven organization. It is
  critical that we are able to make contact with
  our members. This means

38
Additional Information
Using the Electronic Membership Form

• It is very important for the membership
  information you submit to be accurate and
  current.
• Email addresses must be provided. Email is now
  our primary method of member communication. NAAE
  does not sell email addresses or use them for any
  purpose other than official NAAE business.

39
Additional Information
Using the Electronic Membership Form

• Please provide a demographic sheet for each
  member with at least the name, state, email and
  gray area completed.
• Your membership roster will not be processed
  until payment is received.

40
Additional Information
Using the Electronic Membership Form

• The electronic form for your membership is
  provided to you on your NAAE Membership CD.
• The file is named 2009-10 NAAE Membership.
• For help filling out the electronic membership
  form, see the PowerPoint titled Using the NAAE
  membership form. Click here to be taken
  directly to that PowerPoint.

41
Questions?
Using the Electronic Membership Form

• Call the NAAE office at 1-800-509-0204
• or email
• Alissa Smith, Associate Executive Director,
  asmith.naae_at_uky.edu
• or
• Linda Berry, lberry_at_uky.edu