February 2006

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February 2006
Technical Coordinator Training
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PRESENTED BY
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Welcome, Agenda

• New Machine Rollout
• Retinal Scanning Software AgIT
• Password Security
• Use of the CD Burner
• Extension Database
• IP Video Tips
• Upcoming Training Opportunities
• Questions Answers

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Questions

• Please hold until the end of session
• OR email to tctrain_at_agad.purdue.edu during
  session.
• We will do roll call at the end of session for
  questions.
• Sites watching live stream email questions to
  the email address above.

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New Machine Rollout

• Lease Status Update
• Current order waiting for signatures at
  university level
• 300 units on this order
• 3-4 weeks once university signatures complete

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New Machine Rollout

• Procedure when new machines arrive
• Fax Packing list to AgIT at 765.494.8342
• AgIT will contact county to schedule installs

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Password Security

• University Policy
• http//www.purdue.edu/policies/pages/information_t
  echnology/v_1_2.html
• Password Guidelines
• http//www.itap.purdue.edu/security/policies/proce
  dures/passguidlines.cfm
• Passwords should be changed every 30 days
• At no time will any AgIT or ITaP staff member ask
  for your password.

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Retinal Scanning Software

• Installation
• Must be installed as person running software
• Admin access required to install
• Should be installed on pc
• Software is not installed on the server

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Retinal Scanning Software

• Program Operation
• Does not require admin access to run
• Volunteer requires a local machine account to
  access program and save scans
• Questions regarding program operation should be
  directed to Optibrand at 866.516.1462 ext 110
• AgIT will help backup scans to server if needed

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Burning a CD http//sharepoint.agriculture.purdue
.edu/agit/training/S1_3_21_How20to20Burn20CDs.p
df

• Insert writable cd in cd burner
• Choose open writable CD folder in dialogue box,
  click ok. A writable folder opens.
• Open folder containing file(s) you want to burn
• Drag files/folders to put on cd into the writable
  folder
• Once you have copied the files/folders into the
  writable folder click Write these files to CD in
  the task bar to the left.
• CD Writing wizard walks thru the final steps

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Extension Database

• The username in ED for all users is ed
• ED will close after 6 hours of inactivity
• This allows backups to run overnight
• This includes if you started in cfs and then went
  to the 4H section and didnt work in cfs for 6
  hours
• There is no longer a host/guest in ED

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Extension Database

• The New button works the same as the additional
  button.
• The Printout button has been replaced with a
  Print Out tab in each screen.
• 4013 is no longer used as a paper size. Use
  letter as paper size for 4013 labels
• Be sure to read all the update emails from Dee or
  Richard. They contain important information.

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IP Video tips

• Sign up before the deadline
• Sign up the machine you will view from.
• Unenroll from any event you wont be viewing.
• If your machines ip address changes during the
  rollout the ipvideo database needs updated.
• Reboot before attempting to connect
• Dont websurf during event
• Remember to mute microphone

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Training Opportunities

• Watch for training announcements
• All TC training sessions for 2006 have been added
  to the ipevents website (http//1144sms/ipevents/)
  
• New quarterly event AgIT Roundtable Series also
  on the ipevents website
• Streams of previous and upcoming events on AgIT
  webpage.
• New FAQs, Procedures Tips on AgIT webpage
  (http//www.agriculture.purdue.edu/agit).

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Contacting the AgIT Help Desk

• Telephone [phone]
• Press 1 for General Application Questions
• Press 2 for College of Ag Applications
• Press 3 to leave voicemail
• Press 4 for all other questions (includes IP
  Video between 730 am and 500 pm)
• Web link http//agithelp.agriculture.purdue.edu

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THANK YOU