Course Offerings

1
Course Offerings

• What courses will you offer ? (SCH.310)
• Course Handbook (offer link/combine options or
  all single?)
• Process for collecting course requests
• Polling current teachers especially dept. heads
  on what they will teach, ideas for upcoming year
• Changes to terms? Significant block changes?

2
Scan Sheets

• Style of scan sheet, per grade or combined?
• Bubble all courses for all grades or mass assign
  compulsories and only offer options on some grade
  level sheets?
• How to hand out the forms to existing students
• How to manage forms for feeder schools? What
  order to print in, how will consultants see the
  students?
• Changes cannot be made to the form once it has
  been printed/distributed.

3
Having the Right Students
SCH.101, SCH.102 (new block considerations)

• STU.530 - FDR
• STU.996, STU.997 - Enrollment Numbers

Current year drops report STU.983
Having all the right students completing course
requests

• STU.996 vs. SCH.991 and check 0 course requests
• SCH.710 to confirm you remove requests for those
  no longer coming SCH.711 (yours going
  elsewhere!)

4
Right Courses and Pre-Reqs in Place

• SCH.650 (SCH.651 and SCH.652). Pay special attn
  to Pre-req numbers as it may affect how you offer
  semester courses!
• SCH.550 to report then SCH.606 - to auto-generate
  courses (based on SCH.310 entries)

Qualifying Course requests

• Confirm SCH.510 - ask questions as to reasonable
  numbers, grade level problems check standards
  against STU.996
• Look for missing requests SCH.527 (eg Gr11 no EN
  11)
• Look for too many/too few requests SCH.592

5
Numbers for Timetable Building
SCH.901

• Retrieve pre-requisite summaries (SCH.524)
• SCH.510 listing ACCURATE and TRUE
• Conflict Matrix SCH.515
• Annual document highlighting expected of
  withdrawals and adds by grade level and area
• GRD.558 for existing students to establish
  expected failures .. Contact feeder for same for
  incomings!!!
• GRD.567 for feeder students to confirm passing
  interim grades or GRD.568 after July 1 to check
  transcripts
• Consider current yr withdrawals STU.983 coming
  back??
• How many blocks are you able to offer????
• Confirmation sheets SENT back to students
  SCH.590???

class field
6
Master Schedule building Thoughts

• Pre-req courses make sure are offered in Sem1
• Look for grade level balance per period
• Even if you are building timetable manually,
  consider entry through proposed.
• Scheduling with Excel start with Requests
• SCHEDDETMB or BC or GUI

• Selection by grade, group, sex, tag
• Drill down to details

7
Master Schedule

• Potential SCH.617, TRA/MIN.925, SGH.925, TXT.925
  (Textbooks) to minimize amount of re-keying from
  previous year. Also new SCH.533 Master schedule
  print
• Course definitions - grade level COMPLETE
• Entry should be done in Block Order!!! SGH.102
• Master schedule concerns
• Match Group Numbers?
• Limit to class?
• Adjustments to Absolute and Preferred Maximums -
  much easier using SCH.320 Index by 8 !!!

8
Scheduling Students

• Resort Course Requests
• Prioritize Students - or consider scheduling
  certain groups first (schedule singletons, link
  course kids 1st)
• SCH.903 to lock down items and allow all else
  to reset
• As schedule nears completions, consider backup!
• KNOW HOW TO USE SCH.410 (Index 3, Multi C)

Schedule Reporting

• SCH.585 - conflicts by course (by student only
  LATE)
• SCH.563 - Schedule by period with Grade Sub-total
• SCH.569 - Group Total values by Block Teacher
• Waitlist/unscheduled students showing Free time
• SCH.569 to see teacher/student totals by block

SCH.611
9
SCH.610 Considerations

• Do I schedule all students or by grade level or
  consider scheduling platoons/streams first?
• What is an acceptable percentage value per grade
  level? Document annual success
• Ensure that I place kids in the scheduler in good
  order (singletons, link courses, special so they
  schedule FIRST!)
• When to stop Reset Y
• What does Backup / Restore do?

10
Changes to Schedule
SCH.611

• LOG all changes to course/section and blocks so
  you can track success or lack of
• Always look in SCH.563 to balance by grade level
  and totals by block!
• Any change to SCH.320 means re-run SCH.610 !!!
• SCH.563/560 - Schedule by Period/Course
• SCH.566 - Unscheduled period analysis

Ref SCH.563
SEVEN OAKS SCHOOL DIVISION
Date 4/24/03
062 WEST KILDONAN COLLEGIATE
Time 145148
Master Schedule by
Block/Grade/Course

Term(s) 1 - 1 Block(s) A B
C D E --------------------------------
--------------------------------------------------
-----------------------------
Limit
Abs Seats Avail Cls Att BL
Course Sec Trm Days Room
Teacher CL MGr Max Male Feml Taken
Seats Rls Tkn -----------------------------------
--------------------------------------------------
-------------------------- A CSC30S COMPUTER
SCI 1 1 123456 E106 R. MATWYCZUK
30 20 2 22 8 Y Y A
ELA30S ENG LANG ART 1 1 123456 C206 J.
O'LEARY 32 8 21 29
3 Y Y A ELA30S ENG LANG ART 7 1 123456
E HUT A. GEBLER 30 8
16 24 6 Y Y A WDS30G WOODS
1 1 123456 WOODS K. BLACKNER
27 19 19 8 Y Y
GRADE TOTAL
194 77 68 145 49
A CCA40S APPLIED CHIL 1 1 123456 C101 L.
WARD 10 2 4 6
4 Y Y A CHE40S CHEMISTRY 1 1 123456
E102 R. EDWARDS 32 7
6 13 19 Y Y A ELA40S ENGLISH COM
6 1 123456 E207 D. SMYTH
30 13 13 26 4 Y Y
GRADE TOTAL
72 22 23 45 27

BLOCK TOTAL 1380 291 268 559
821
11
Final Checklists

• Check Pre-Req problems SCH.524
• Highlight students with incomplete schedules
  SCH.584 and SCH.583
• Unbalanced schedules SCH.591
• Resort Course Requests SCH.619
• Finalize scheduling percentages SCH.645

End of September Activities

• Remove unscheduled courses SCH.905
• SCH.630