Successful Project ManagementIts All About Delivery

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Successful Project ManagementIts All About
Delivery Execution

• MAT SERVICE GROUP - OCTOBER 2001
• David A. Goldsmith
• MetaMatrix Consulting Group, LLC.www.metamatrixco
  nsulting.com

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Agenda

• Firstno hidden agenda
• Project Management the business issue
• The project plan
• PM knowledge areas
• The components of a projects lifecycle
• Characteristics of best practice companies
• Summary of resources references

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Objectives

• Deliver take home value things you can start
  using tomorrow morning
• Provide a lifecycle approach to consider
• Exposure to awareness of Project Management
  Institute (PMI) knowledge areas
• Provide resources you can use as next steps are
  taken

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Is this PM stuff relevant in the workplace?

• Factoids - Standish Group
• 1994 Project success rates were 16.7. 1998 the
  rates rose to 26.
• In 1994 the chance of a project developed by a
  Fortune 500 company coming in on time and within
  budget was 9.
• In 1998, the chance of that same Fortune 500
  project succeeding rose to a whopping 24
• http//standishgroup.com/visitor/chaos.htm

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What is a project plan???

• Question
• If you were to look in the close out folder
  of a successful project. what would you expect
  to find?

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Basic project plan components

• Statement of work
• WBS
• Project schedule
• Communications strategy
• Issues tracking mechanism
• Marketing plan
• Roles responsibilities

• Risk strategy
• Project budget tracking procedures
• Staffing plan
• Assumptions constraints
• Action item tracking
• Project Org charts

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More project management tools for the toolkit

• PMI knowledge areas
• Integration mgmt
• Scope mgmt
• Time mgmt
• Cost mgmt
• Quality mgmt
• HR mgmt
• Communications mgmt
• Risk mgmt
• Procurement mgmt

• Good or badthese are the generally accepted
  standards
• ANSI approved in 1999
• Method of use is important this is not a
  methodology
• Buy the book or download at no charge
  www.pmi.org

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Project lifecycle components

• Pre-launch activities
• ID business need
• Work authorization/SOW
• Project launch
• Requirements What
• Design How

• Construct/Integrate
• Test
• Train
• Implement
• Maintain/Transition
• Project close-out

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PM Framework

• Project phases
• Pre-launch
• Launch
• Requirements
• Design
• Construct/Integrate
• Test
• Train
• Implement
• Maintain/Transition
• Close-out

• Phase processes
• Initiate
• Planning
• Executing
• Controlling
• Closing
• Process occur within each lifecycle phase
• These dont just apply to waterfall projects

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Launch activities

• Initiation workshop
• One of the most important meetings of your
  project
• Good pre-launch activities are the foundation
• Executive participation not optional reschedule
  if necessary

• Confirm working logistics
• Work areas
• Network access
• Project repository
• Team structures
• Leverage your executive sponsor steering group

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Testing activities

• Testing cycles
• Unit
• System
• System - system
• Integration Regression
• Stress
• Acceptance

• Use of test matrixes
• Dedicated testing staff
• Leverage your investment in functional
  requirements
• Allocate time for fixes retesting

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Put it all together

• The Matrix

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Characteristics of best practice organizations

• Stakeholder involvement (LOB IT)
• Executive management support
• Relentless scope control
• Use of trace techniques with functional
  requirements specification design
• Apply concepts of Earned Value
• Use of Gate reviews
• Establish kill points

• Eliminate deliverables or practices that dont
  add value
• Short cycle times \- 90 days
• Good expectation management
• Existence of a PMO
• Develop a PMCOE
• Use of a formal accepted process

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Project Management Center of Excellence - PMCOE

• Target audience
• New experienced PMs/leads
• Level of formality (or rather informality)
• The intent - provide a repository that allows
  teams to leverage each others good work
  experiences

• Provide Project Managers, leads teams with
• Templates
• Samples
• Tools
• Checklists
• Potential Roadmap

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Other PMO services to consider

• Project start up sessions for Project Managers
• Gate review assistance
• Risk management assistance

• Challenge session assistance
• WBS planning assistance
• Team organization assistance
• Triage assistance

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PM Resources

• PMI - www.pmi.org
• PMBOK
• WBS draft
• Metagroup
• Online repository
• PEMS
• Other services
• Project Simulations

• Information Technology Project Management By
  Kathy Schwalbe
• Software Project Survival Guide By Steve
  McConnell
• Web resources

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Summary of Web Resources

• Project Management Institute - www.pmi.org
• All Project Mgmt www.allpm.com
• Software Engineering Institute - www.sei.cmu.edu
• Earned Value Mgmt - www.acq.osd.mil/pm
• Gantthead.com - www.gantthead.com

• Risk Management - www.spmn.com/rsktrkr.html
• Microsoft Solutions Framework (MSF) -
  www.microsoft.com/ solutionsframework
• NASA/Ames Research Center - http//huminfo.arc.nas
  a.gov/CourseCatalog/ProjMgt/ProjMgtIndex.html

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The road ahead

• Project management is the start of a foundation
  for enterprise execution
• Once you get good at this, the focus needs to be
  on Programme Management
• Just when you thought the fun was over, Portfolio
  Management will be waiting
• Selection exit criteria
• Beta values
• Composition mix
• ROI

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Contact Information

• David A. Goldsmith
• MetaMatrix Consulting Group LLC
• 927 East Colvin Street
• Syracuse, NY 13221
• E-mail dgoldsmith_at_davidgoldsmith.com
• Voice [phone]
• www.metamatrixconsulting.com

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Thank you for your time!!!
Rememberits all about delivery execution!!!