... of drivers participating in the Free and Secure Trad

1
Canada Border Services Agency eManifest End
State
ESPN Working GroupToronto August 16, 2007
2
ACI Pre-Arrival Transmission Requirements

• Risk-based, automated targeting against
  electronic carrier and cargo information
  transmitted before goods arrive in Canada, in
  order to detect high-risk shipments containing
  contraband or posing a threat to health, safety,
  and/or national security.
• Part of Canada-U.S.- Mexico commitment towards
  collective security and economic prosperity.

3
eManifest Link To Advance Commercial
Information (ACI)
CBSA validates, risk assesses shipment, and makes
admissibility or examination recommendation prior
to arrival in Canada
Carriers will provide electronic cargo and
conveyance / crew information as follows
Freight forwarders will provide electronic
secondary / supplementary cargo information as
follows

Importers will provide electronic admissibility
information as follows
4
eManifest / ACI End State
Prior To Arrival
Arrival
Post Arrival
Freight Forwarder
Physical Border
Secondary Cargo
Confirmation
Carrier
Cargo, Conveyance, Crew
Web Portal Option
US CBP
Importer / Broker
Admissibility Data
24 hours prior to loading
Web Portal Option
Confirmation of In-transits
PIL
4 hours prior to arrival
PIL
Web Portal Option
CBSA
2 hours prior to arrival

• ADVANCE COMMERCIAL INFORMATION

• Information préalable sur les expéditions
  commerciales

Confirmation
Confirmation
Warehouse Examination
1 hour prior to arrival
Entry / exam Decision
5
eManifest End State Processes Highway
Before Border
At Border
After Border
CURRENT PROCESS
Low
High
Low
High
Low
High

• No requirement for electronic pre-arrival data
• Risk assessment performed on this data

• Data provided to CBSA officer as shipment reaches
  border
• CBSA Officer conducts risk assessment of
  information available on hand and determines
  whether further assessment of shipment is
  required
• Warehouse examination based on information
  provided and information on hand

• Post release trade verifications

NEW PROCESS
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eManifest End State IT Prerequisites and
Capacity
IT Prerequisites

• Description
• Aimed at identifying and addressing issues within
  the current systems development process and
  infrastructure, including CBSAs testing
  methodology and configuration, with the overall
  goal of improving the time to market and
  independence between lines of business, while
  maintaining service level objectives and quality
  expectations.
• There will be a significant increase in
  processing requirements with eManifest including
  upgrades to hardware, CPU, memory and
  datastorage to support eManifest.
• The current model for systems development and
  implementation is highly integrated, hampering
  the delivery of new functionality. Lines of
  business cannot independently schedule and
  implement software releases.

IT
Electronic Reporting
REPORTING
NotificationSystem
Automated RiskAssessment
RISK
InternetPortal
PASSAGE
Passage

• Benefits
• Each line of business (i.e People or Commercial)
  will be able to develop, test and implement
  systems changes and upgrades independently,
  allowing CBSA to meet its business objectives and
  commitments, by reducing time to market.
• The IT Pre-Requisites for SPP will reduce the
  level of complexity of systems integration within
  CBSA.

Data Warehouse / Business Intelligence
DATA
Compliance Management and Reporting
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eManifest End State Electronic Reporting
Electronic Reporting
Description Entirely electronic reporting
environment in which carriers, freight
forwarders, brokers, and importers will
electronically transmit information related to
conveyances, cargo, crew and importer
admissibility data.
REPORTING
NotificationSystem
Automated RiskAssessment
RISK
InternetPortal

• Benefits
• Paperless transactions.
• Less time spent at physical border.
• CBSA can target high risk more effectively.
• Ensures information to / from CBSA in a timely
  manner.

PASSAGE
Passage
Data Warehouse / Business Intelligence
DATA
Compliance Management and Reporting
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eManifest End State Notification System
IT Prerequisites
Description The electronic confirmation of
receipt of data from trade chain partners will
be enhanced to include messages such as, status
notifications, event reporting, requests for
information, hold notices and notification to
proceed to the border.
IT
Electronic Reporting
REPORTING
NotificationSystem
Automated RiskAssessment
RISK
InternetPortal

• Benefits
• Encourages better communication between trade
  chain partners.
• CBSA provides electronic tools for those
  responsible for providing pre-arrival information
  so that the carrier will know at what point they
  can advance to the border .
• The notification system will provide a more
  transparent and informed border clearance
  process.

PASSAGE
Passage
Data Warehouse / Business Intelligence
DATA
Compliance Management and Reporting
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eManifest End State Automated Risk Assessment
IT Prerequisites
IT

• Description
• Automated risk assessment of all electronic data.
  eManifest risk assessment will enable
  examination or admissibility decisions to be made
  before any shipment arrives in Canada. Changes
  are being undertaken to
• Sustain risk assessment processing within reduced
  timeframes
• Allow for the concurrent risking of multiple
  records
• Risk assess importer admissibility information
• Enhance user screen displays and,
• Ensure capability to meet sharp increase in
  volumes and short turnaround times that exist in
  highway and rail modes.

Electronic Reporting
REPORTING
NotificationSystem
Automated RiskAssessment
RISK
InternetPortal
PASSAGE

• Benefits
• CBSA will increase its ability to target, screen,
  and detect patterns and trends
• Pushes out borders by risk assessing information
  prior to arrival
• Aligns resources with high risk shipments
  effectively facilitating entry of low risk
  shipments
• Integrates admissibility of driver/crew

Passage
Data Warehouse / Business Intelligence
DATA
Compliance Management and Reporting
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eManifest End State Internet Portal
Electronic Reporting
Description A secure, and widely accessible
option for clients to connect with the CBSA
Clients will be able to submit electronic
information to the CBSA, query and verify status
of shipments.
REPORTING
NotificationSystem
Automated RiskAssessment
RISK

• Benefits
• Supports trade communitys ability to report and
  track shipments.
• Establishes the foundation for Single Window
  Account based processing.
• A mechanism for trade chain partners to
  communicate with CBSAbefore they arrive at the
  border.

InternetPortal
PASSAGE
Passage
Data Warehouse / Business Intelligence
DATA
Compliance Management and Reporting
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eManifest End State Passage
IT Prerequisites
Description An integrated system for officers
working at the Primary Inspection Line (PIL) that
will provide them with a streamlined,
user-friendly interface for border processing
that will enable more informed decisions by the
Border Services Officer.
IT
Electronic Reporting
REPORTING
NotificationSystem
Automated RiskAssessment
RISK

• Benefits
• Integrates existing systems- improves processing
  times.
• Supports valuable capacity of displaying driver
  pictures (Picture in Booth) to confirm the
  identity of drivers participating in the Free and
  Secure Trade (FAST) Driver Registration Program.
• Supports enhanced usability by reducing the
  number of screens and passwords (single logon)
  thereby reducing sign in time and expediting the
  clearance of low-risk shipments.
• Interoperable with Transponders /Smart Card
  technologies.

InternetPortal
PASSAGE
Passage
Data Warehouse / Business Intelligence
DATA
Compliance Management and Reporting
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eManifest End State Data Warehouse / Business
Intelligence
IT Prerequisites
IT

• Description
• A Data Warehouse, which is a collection of CBSA
  information from various operational databases,
  will be designed to gather, store, analyze, and
  manage a substantial volume of information for
  the purpose of creating business intelligence.
• CBSA will use Business Intelligence to make
  logical and relevant risk assessment decisions
  from collected information.

Electronic Reporting
REPORTING
NotificationSystem
Automated RiskAssessment
RISK

• Benefits
• Will better position CBSA to make, more accurate
  and effective risk assessment decisions.
• Data will be housed and managed to provide the
  performance and flexibility needed to satisfy
  complex queries across the large amounts of data
  required for optimal risk assessment.
• Historical capability of Business Intelligence
  will allow CBSA to use data for analysis
  purposes, enabling effective targeting
  decision-making.

InternetPortal
PASSAGE
Passage
Data Warehouse / Business Intelligence
DATA
Compliance Management and Reporting
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eManifest End State Compliance Management and
Reporting
IT Prerequisites

• Description
• CBSA requires tools and processes to measure the
  overall performanceof clients and to ensure
  their compliance with CBSA requirements
• Monitor client activities and relationships to
  determine levels of compliance and manage risk
• Monitor integrity of trade data by ensuring that
  data rejects are low, errors are not recurring,
  data submitted is accurate, and data changes
  received are timely and are not too numerous
• Produce a clients performance history to users
  who are involved in compliance or risk
  assessment and,
• Monitor program effectiveness.

IT
Electronic Reporting
REPORTING
NotificationSystem
Automated RiskAssessment
RISK
InternetPortal

• Benefits
• Program monitoring is critical to the ongoing
  enhancement of processes, programs and systems.
• Performance history will be useful for clients as
  a means to improve compliance.
• Post-release trade verifications and compliance
  and program monitoring will meet the CBSA
  provision of supporting security and safety,
  verifying the accuracy and compliance of client
  data.

PASSAGE
Passage
Data Warehouse / Business Intelligence
DATA
Compliance Management and Reporting
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DRAFT
eManifest Deployment
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eManifest - Proposed Deployment Plan
IT Prerequisites
IT
Spring 2008
Electronic Reporting
REPORTING
NotificationSystem
Fall 2009
Automated RiskAssessment
RISK
InternetPortal




PASSAGE

Passage
Spring 2011
Integrated PIL
Transponders
Front Counter/Secondary
Data Warehouse
Data Warehouse
Advanced Analytics
DATA
Business Intelligence and Reporting
FreightForwarder
Marine / Air Crew
In Transit
Highway
Importer
Rail
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Deployment 1 Overview
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Key Features of Deployment 1

• EDI Highway Carrier Reporting
• Intransit Highway Pilot
• Internet Portal
• Passage

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EDI Data ElementsAugust 16, 2007
DRAFT
EDI Highway Reporting Deployment 1
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Overview

• Method of Communicating with CBSA
• CBSA Internet Portal
• Process Flow
• Data Elements Current Status
• Data Elements Tomorrow Summary
• EDI Highway Cargo Report A8A (309)
• Key Design Issues

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Method of Communicating with CBSA
The Trade community has multiple ways of
transmitting electronic data
EDI Mapping Standards

• ANSI X.12 (American National Standards
  Institute)
• UN/EDIFACT (United Nations / Electronic Data
  Interchange For Administration, Commerce and
  Transport)

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Data Elements Current Status

• Requirements are being developed in consultation
  with CBSA sponsor branches and external
  stakeholders.
• Carriers
• Builds on existing EDI Highway Datasets
• Freight forwarders
• Builds on existing EDI Supplementary data
  reported in Marine mode
• Importers
• Builds on EDI PARS data sets

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Highway Cargo Report A8A (309)- Canadian EDI
Highway MAP
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Process Flow

• Carrier prepares electronic cargo reports
• Carrier prepares electronic conveyance crew
  report
• Carrier/service provider transmits data to the
  CBSA
• Importer/Broker submits EDI Data
• CBSA acknowledges receipt of information and
  sends notification
• Carrier approaches the border
• Driver presents bar-coded lead sheet to BSO
• Cargo is arrived, PARS flips to released
• Release notification sent to trade partners

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Process Flow
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Additional Highway Data Elements - Cargo
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Additional Highway Elements - Conveyance
27
Additional Highway Data Elements - Crew
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Key Design Discussion Points

• Level of Harmonization
• Timing / Notification
• Broker Download/Secondary Notify Party
• Intermodal movements flying trucks

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EDI Data ElementsAugust 16, 2007
DRAFT
Internet Portal
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Overview

• Portal Deployment One
• Internet Portal Registration
• Submitting Trade Data
• Maintaining User Information in the Internet
  Portal
• Notices to Internet Portal Users
• Client Support for the Internet Portal
• Internet Portal
• Benefits and Impacts
• Internet Portal Future Builds

31
Internet Portal Registration

• Users of the Internet portal will follow a three
  step registration process to gain access to the
  portal.
• Step 1
• CBSA will authenticate the applicant.
• Users will need to be give their authentication
  logon id before they can complete the Internet
  Portal Registration process.

32
Internet Portal Registration

• Step 2
• Upon receiving an log in identification, the
  account owner will need to enter some personal
  information as Name, DOB, Business e-mail
  address, Business Phone , Fax etc.
• The account owner will then need to enter
  information such as Company Name, Company
  Address, Business Type, Client Identifier (ex.
  carrier code), etc.
• Once the information is transmitted to CBSA
  access to the portal will be determined.

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Internet Portal Registration

• Step 3
• To be provided full access to the Internet
  portal, the account owner must complete testing
  with client support.
• Testing will include submitting a manifest,
  submitting a change, and then deleting a manifest
• When testing is complete, the account owner will
  have full access to Portal functions

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Steps for Submitting Trade Data

• In line with the proposed eManifest deployment
  plan, the Portal will allow carriers to submit
  the following types of trade documents within the
  prescribed time frames
• Complete Manifest (cargo conveyance at once)
• Highway Cargo
• Highway Conveyance (including Crew)
• Data elements for reporting will be the same as
  reported by EDI filers.
• There will be a function to allow un-submitted
  (draft) documents to be saved for continuing
  later.

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Submitting Overview

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Maintaining User Information in the Internet
Portal

• Within each Portal account there will be the
  ability for users to
• Add and maintain the following types of Lookups
• Equipment, Crew, Conveyance, Commodity and Party
• Read, print and delete System Messages sent from
  the CBSA in their System Message box.
• Have access to a links page

37

• The Internet portal will provide a 2-step
  notification process for submitted data.
• The first notification will be an acknowledgement
  that will confirm to the user that the CBSA
  system has received their submission.
• The second notification will be a status report.

Accept
1st Notification
2nd Notification
CBSA has received your submission
Reject
Acquit
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Client Support for the Internet Portal

• Internet portal users will be able to contact the
  client support office via telephone
• Users will also have 2 online help features
• A general help feature that the user can access
  regardless of where they are in the portal.
• Each field will have a question mark at the end
  of it where the user can click on it to get help
  filling out that certain field.

39
Internet Portal

• Key Benefits of Deployment One
• The CBSA Internet portal will provide access for
  Highway carriers to voluntarily submit eManifests
  and manage account date
• Key Impacts
• Demonstrates commitment to move to a paperless
  environment.
• An option for all carriers, including small and
  medium sized companies, to submit electronic
  trade data to CBSA.
• Develop the framework and infrastructure for next
  iteration of eManifest

40
Internet Portal Future Builds

• Queries and Reports
• Submitting Secondary Cargo information
• Importer Admissibility Reporting
• Reporting in other modes

41
EDI Data ElementsAugust 16, 2007
DRAFT
Highway PassageDeployment One
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Background

• What is Highway Passage?
• New tools for Border Services Officers to
  facilitate processing goods and people at Ports
  of Entry.
• Passage includes the following components, which
  will be deployed in multiple phases
• First Point of Arrival Processing
• Front Counter Processing
• Secondary Processing
• Inland Arrival Processing
• Management Reporting