Formatting and Editing Skills

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Formatting and Editing Skills

• Keyboarding Objective 4.01 Apply formatting and
  editing features and operational keys
  appropriately.

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Word Processing

• Word processing software is a type of application
  software that is used for creating text
  documents, such as
• letters,
• memos, and
• reports

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Title bar displays the filename of a document
Menu bar provides you with a menu of options to
use when creating a document
Cursor on-screen blinking character that shows
where the next character will appear
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Typing Paper
Standard Paper Size 8 ½ x 11 inches
There are 66 lines per page. Six lines equals one
vertical inch.
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Page Orientation

• Orientation the direction in which you can
  print on a page
• Portrait height is greater than the width
• Landscape width is greater than the height

Portrait 8 ½ x 11
Most word processing documents are printed in
portrait orientation.
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Document Margins

• Margin the blank space at the top, bottom,
  left, and right of a document where you cannot
  type
• Header allows you to type above the top margin
• at the top of each page of a document
• Footer allows you to type below the bottom
  margin
• at the bottom of each page of a document

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Text Alignment

• Alignment the way multiple lines of text line
  up along the left, right, or both margins
• Left align text is lined up along the left
  margin, leaving a jagged right margin
• Right align text is lined up along the right
  margin, leaving a jagged left margin
• Center align text is centered between both
  margins, resulting in jagged left and right
  margins
• Justified text is aligned along the left and
  right margins, with no jagged edges

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Line Spacing
Line spacing the spacing between lines of text
in a document

• Single Space (SS) Strike Enter 1 time leaves
  no blank lines between lines of text in a document

• Double Space (DS) Strike Enter 2 times leaves
  1 blank line between lines of text in a document

• Triple Space (TS) Strike Enter 3 times leaves
  2 blank lines between lines of text in a document

• Quadruple Space (QS) Strike Enter 4 times
  leaves 3 blank lines between lines of text in a
  document

Word wrap the automatic wrapping of text from
the end of one line to the beginning of the next
line without having to press the Enter key
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Horizontal Centering

• When text is centered between the left and right
  margin
• Commonly used
• when formatting
• Invitations
• Announcements
• Title pages

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Horizontal CenteringUsing the menu bar
1. Access the Format menu bar option
2. Select the Paragraph option
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Horizontal CenteringUsing the menu bar
3. Choose Centered alignment from the Paragraph
window
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Horizontal CenteringUsing the tool bar
Click on the Center alignment button on the tool
bar
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Vertical Centering

• When text is centered
• between the top and bottom
• margin
• Commonly used when
• formatting
• Invitations
• Announcements
• Title pages

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Vertical Centering
1. Select Page Setup from the File menu bar
option
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Vertical Centering
2. Select the Layout tab from the Page Setup
window
3. Choose Center alignment from the Vertical
alignment list
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Text Formatting
Font a collection of letters, punctuation
marks, numbers, and special characters
Examples Times New Roman Broadway Arial Comi
c Sans MS Lucida Calligraphy Chiller Elephant G
oudy Stout
Ways to format your font Add color Make
bold Underline Italicize
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Text Formatting

• Bullets and numbering used to arrange items in
  a list with each item beginning with a bullet or
  a number

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Editing

• Editing the process of updating a word
  processing document to
• make changes
• correct errors
• make it visually appealing

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Editing Features

• Cut the word processing feature that removes
  text or graphics from the current location in a
  document

• Copy the word processing feature that allows
  text or graphics to be copied to another location
  within a document

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Editing Features

• Clipboard temporary storage location for text
  or graphics that have been cut or copied

• Paste the word processing feature that places
  text or graphics that have been cut or copied in
  a new location within a document

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Editing Features

• Spell Check the word processing feature that
  checks selected words in a document for spelling
  errors, similar to an electronic dictionary

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Editing Features

• Grammar Check the word processing feature that
  checks selected words in a document for incorrect
  grammar use

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Editing Features

• Thesaurus the word processing feature that
  allows you to find synonyms (words with similar
  meanings) for words in a document.

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Operational Keys
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Combine operational keys to save time!!!

• Control and Page Up quickly moves you to the
  first page of a multi-page document
• Control and Home quickly takes you to the first
  line of a document
• Control and End quickly takes you to the last
  line of a document
• Control and Page Down moves you to the next
  page of a multi-page document

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Function Keys

• Allow you to quickly access frequently used
  functions
• Examples
• F1 allows you to access the Help feature
• F7 allows you to access the Spell Check feature