Web Information Management System

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Web Information Management System

• A project of the
• Brooklyn College Library
• Office of Academic IT

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Todays Presentation

• WIMS Overview
• Allie Verbovetskaya Adjunct Librarian and WIMS
  Content Developer in Information Services,
  Brooklyn College Library
• WIMS 2.0
• Slava GurgovProgrammer and Web Developer in the
  Office of Academic Information Technologies (AIT)
  and Library Systems, Brooklyn College

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WIMS

• A Database-Driven Solution for
• Managing Online Resources

• Allie Verbovetskaya

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Librarians Needs

• In order to provide reference service online,
  academic librarians need several things
• Subject-specific web pages for library users
• Collections of web-based resources

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Obstacles

• Varying levels of competency in web programming
  tools (e.g., HTML and CSS)
• Uneven updating and presentation of resources has
  an impact on the usability of Library web pages
• Considerable time and effort is spent compiling
  subject web-resource pages to guide users
• Hard to keep track of changes, updates, and
  outdated information

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Obstacles (contd)

• Proficiency needed for the intricate task of Web
  page creation and modification
• Lack of uniformity of language, style, and layout
• Considerable duplication of information

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Solution!

• The Subject Resource Management System (SRMS) was
  an easy to use, content management system that
  allowed librarians to manage their academic
  subject web pages without any programming skills.
  
• The Web Information Management System (WIMS) is a
  successor of the SRMS. It is a fully featured,
  easy to use, content management system that
  allows librarians to manage their academic and
  service web pages, as well as keep track of
  vendor contact information and licensing of
  electronic resources.

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The WIMS is a Tool

• for updating and maintaining academic subject
  and library service pages
• for managing collections of web-based resources

Swiss Army Knife Super Tinker http//www.swissar
my.com
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The WIMS is . . .

• Efficient
• Powerful
• Empowering
• Easy-to-use

Rube Goldbergs simplified pencil-sharpener http/
/www.rube-goldberg.com/
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Two major parts of the WIMS

• 1. Public front-end
• Open to the public and is accessible from the
  Librarys Web site in multiple ways
• Databases (articles and more)
• Resources by Subject
• Service Pages
• FAQ Pages
• Keyword Search

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Two major parts of the WIMS

• 2. Administration
• Most complicated part of the project
• Many levels of access
• Password protected

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(Some) WIMS Features

• Customization
• Resource descriptions can be unique on every
  page.
• Flexibility
• Librarians select only those categories and
  resources they want for their own subject pages.
• Resources can appear under multiple categories.
• Control
• Access limits mean individual librarians control
  their own pages.
• Logs allow administrators to track WIMS
  activities.
• Efficiency
• Vendor technical contact information is easily
  accessed.
• Any update appears automatically and immediately
  throughout the WIMS.

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WIMS Most Valuable Feature

• One instance of a resource displays in
  multiple places at once.
• Thus . . . .
• Any changes to a resource appear
  simultaneously and instantaneously everywhere the
  resource appears.

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WIMS 2.0

• Taking the WIMS to the Next Level

• Slava Gurgov

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WIMS 2.0

• WIMS 2.0
• Levels of access in WIMS
• Vendor Contact Information
• Journal / Bundle management
• Keeping track of licensing of electronic
  journals

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WIMS 2.0 (contd)

• Levels of access in WIMS
• Data entry group
• Subject specialists group
• WIMS Administrators group
• Other (as needed)

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WIMS 2.0 (contd)

• WIMS keeps track of licensing information about
  electronic resources
• Upload scanned copies of original license
  documents (pdf, doc, txt, etc.)
• Search for licenses by most common fields (i.e.
  name, description, tags, expiration date)

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WIMS 2.0 (contd)

• Journal / Bundle management
• Keep track of journals purchased in bundles
• Some fields include
• Journal Name
• ISSN
• Start End Dates
• URL

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WIMS 2.0 (contd)

• Vendor information readily available
• Keep vendor contact information at your
  fingertips
• Very useful when introducing new campus IP
  address, or anytime you need to reach a vendor
  rep to troubleshoot database problems
• Searchable by common fields

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Questions?
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More Questions

• For further information, please contact