Procurement and Supply Management of China Global Fund Program

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Procurement and Supply Management of China Global
Fund Program
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Structure and Responsibility

• Procurement Department
• Responsible for establishing procurement and
  supply management system
• In the preparation of procurement plans
• Organize and implement the procurement plan.
• Finance Department
• Responsible for the budget confirm, the funds
  payment and accounting management.
• Audit Department
• Responsible for the budget and contract audit.

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Structure and Responsibility

• National Program Office
• Responsible for making the procurement plans and,
  if necessary, invite relevant departments
  involved in the preparation of the plan.
• After approval of the procurement plans,
  submitted it to Procurement Department.
• Submit procurement notice to the procurement
  department according to the project progress.
• To help complete distribute, inspection and
  transfer things.
• Provincial level and the following level
• Receive and inspect the product
• Distribute and use
• Inventory manage

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Structure and Responsibility

• Law firms
• review purchase contract
• Give advise and help handle the law-related
  events.
• The Monitor and Supervision Office of China CDC
• Full supervision of the whole progress of
  procurement.

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Procurement Method

• Government procurements system
• Government Purchase System will make a catalog
  once a season by pre-public bidding. Including IT
  product and vehicles
• National program office Choose product from the
  catalog directly
• Procurement department sign the purchase contract
• Public marketing procurements
• Open tender bidding, competitive negotiations,
  RFQ, a single-source procurement, and online
  bidding. ?
• The main method the program used is open tender.

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Procurement process
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Management Process
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Challenges

• Registration
• health product with GF funds should be
  pre-qualified by WHO or Approved by Stringent
  Regulatory Authority
• According to Chinese law, any health product used
  in China should register in SFDA before
  distribution.
• Here comes an issue. Some international
  pharmaceutics doesnt register in China and most
  of Chinese manufactories dont get the
  pre-qualification from WHO. China PR now face
  challenges while purchase these kinds of
  products.
• Plan Adjustment
• During the PSM plan implement practice, there's
  always something to be flexible adjusted. For
  example, budget transfer between projects, and
  product adjustment according to particular demand
  from various province. PR should report these
  kind of adjustment to LFA and GF. That will take
  some time.

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Thanks