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www.vliruos.be
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IUC Cooperation Model and IUC Phase In Focus
on the identification phase proposal and
matchmaking
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IUC Cooperation modelGeneral objective
Empowering the local university as institution
to better fulfil its role as development actor in
society
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Main characteristics

• Long term collaboration geared towards
  institutional development
• Financing and facilitating cooperation
  (Partnerschip)
• Match between the priorities of the partner
  university and the interest and expertise offered
  by Flemish counterparts
• Coherent set of interventions/synergetic projects
  guided by the strategic plan of the partner
  university
• Building capacity- Academic (MSc/PhD education
  research, publishing...) - Internal service
  delivery (ICT, Library)- External service
  delivery (services to society)- Managerial
  capacity (planning, HRD, international
  relations etc.)

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GUIDING PRINCIPLES

• Academic collaboration leadership
• gt spirit of COOPERATION gt stimulate processes
  of change gt to achieve this, participation of
  high level academic leadership is crucial
• Incorporation into local structures and systems
  (university, regional/national)
• gt spirit of dialogue and mutual respect
• gt VLIR-UOS programme needs to be embedded in
  university gt university wide support / cannot be
  an island
• Development Relevance gt focus on changing lives
  (university and societygt interaction with
  government, local development actors, society in
  general) gt VLIR-UOS promotes university
  COOPERATION for DEVELOPMENT
• EMPOWERMENT of local university and its role in
  society

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Facts figures

• Major programme within VLIR-UOS cooperation gt
  about 30 of annual budget
• Budget Nearly 7 million Euro over 12 years
  (including phase in, partner programme and
  post-programme)
• Max 10 years (2x5 years), with a maximum of
  745.000 / year of earmarked funding but overall
  cycle of 15-17 years
• The IUC Programme started in 1997 with 4 partners
• Currently 19 partners in 3 continents, of which
  16 still benefit from some kind of earmarked
  funding
• 10 African partners
• 6 South-American (incl. Caribbean) partners
• 3 Asian partners

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• IUC partner universities
• Phased out
• Sokoine University (Tanzania)
• University of Zambia (Zambia)
• Universidad Mayor de San Simon (Bolivia)
• University of Nairobi (Kenya)
• University of Zimbabwe (Zimbabwe)
• Can Tho University (Vietnam)
• Hanoi University of Technology (Vietnam)
• Ongoing
• ESPOL (Ecuador)
• Saint Louis University en Benguet State
  University (the Philippines)
• Mekelle University (Ethiopia)
• University of the Western Cape (South Africa)
• Universidad Central Marta Abreu de Las Villas
  (Cuba)
• Jimma University (Ethiopia)
• Moi University (Kenya)
• University of Cuenca (Ecuador)

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Overview of the current IUC partnerships
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IUC Programme Life Cycle and Methodology

• Methodology Logical Framework Approach
  (Logframes, participative processes)
• Programme Cycle following the project life cycle
  used by most development cooperation
  organisations represented by different project
  stages (see next slide)
• gt translated into IUC programme blocks/phases

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IUC PROGRAMME CYCLE PHASES
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Visualisation of IUC management structure
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Programme coordinators

• Core team of the IUC partnership
• Accountable to respectively VLIR-UOS and partner
  university
• Responsible to ensure overall co-ordination,
  management, monitoring and reporting
• Team builder with experience in institutional
  planning and management
• Specific tasks programme coordinator North/South
• North Represent VLIR and ensure overall
  leadership and strategic issues with VLIR and
  local partner
• South Represent local university, ensure linkage
  to strategic planning of the local university,
  and ensure overall leadership and policy issues

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IUC PROJECT LEADER

• Local
• Academic project leadership
• Particular attention for issues related to
  institutional policies (internal lobbying etc.)
  and sustainability
• Project management (content, admin. and finance)
• Participate in overall programme coordination
• Coordination of a team
• Linkages with hierarchy of the institution

• Flemish
• Academic project leadership (inputs as required)
• Sourcing of required Flemish expertise
• Facilitate relevant networking and linkages
• Project management (content, admin. and finance)
• Participate in overall programme coordination
• Coordination of a team

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IUC Phase In

• Focus on the matchmaking visit of new IUC partner
  universities as part of the Identification stage
  of the IUC Cycle

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Formal framework of the IUC Phase In gt Pre
Partner Programme (PPP)

• Objective of the Pre Partner Programme
• All relevant partner programme stakeholders are
  in a position to embark on the implementation of
  an agreed upon partner programme
• Immediate results
• Pre-conditions have been identified and agreed
  upon baseline of indicators
• Balanced and capable project teams drawing on
  motivated experts have been composed and duly
  informed
• A feasible partner programme document and an
  activity programme for year 1 has been compiled
  and submitted
• Appropriate management systems and procedures
  have been developed and tested

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• What happens?
• IDENTIFICATION of partner programme proposal
  (SOUTH) gt Identification Phase Partner
  Programme (IPPP)
• Appraisal and MATCHMAKING (with posterior
  identification of Flemish Project Leaders)
• Flemish project leaders appointed by the Bureau
  UOS
• FORMULATION (JOINT gt match between South IPPP
  and Flemish expertise/ availability/ interest) of
  5 year Partner Programme Proposal
• Appraisal and Approval of Phase 1 Partner
  Programme and Activity Programme Year 1

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IDENTIFICATION PHASE PARTNER PROGRAMME (IPPP)

• Critical document outlining the demand/proposal
  of the partner institutions (only Flemish actor
  involved is the Flemish coordinator)
• Proposal from the South, document which will be
  the basis for discussions, matchmaking and the
  formulation process
• Needed to be clear on
• on fit into the institution (organogram)
• programme level objectives
• synergy and direction
• Project focus / focus of the transversal
  institutional project
• proposed local team

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With regard to this identification stage, please
bear in mind that

• programme and project proposals are indicative
  (Identification Stage Partner Programme Proposal)
  with corresponding support needs - there is room
  for change and adaptation of the design!
• that at this stage there are no Flemish teams,
  henceforth all is open but please be careful
  with pre-mature commitments!
• A match seems plausible gt accept and build upon
  a win-win concept!
• to be receptive but dare to be critical and
  assist in shaping ideas jointly
• the fact that there is a programme behind the
  project
• The fact that VLIR-UOS supports through IUC not
  only institutional university cooperation, but at
  a larger level university cooperation for
  development

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2. MATCH MAKING AND APPOINTING FLEMISH PROJECT
LEADERS

• Presenting and "selling" your programme towards
  Flemish university stakeholders
• One week mission central programme sessions
  organised by VLIR-UOS and campus visits organised
  by the Flemish universities (ICOS)
• Resulting in
• List of interested academics per project
• Intensive follow-up by e-mail
• List of feasible projects gt indication of needed
  changes to IPPP first project ideas
• VLIR-UOS appointment of project leaders
• Open call ( will be launched tomorrow 10 March
  2009)
• Screening of candidates in consultation with
  partner
• Composing teams and appointing project leaders

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3. FORMULATION MISSION

• Flemish project leaders travel to the partner
  university
• One week workshop
• Acquaintance with local structures, match on the
  spot gt Team Building exercise
• PCM training (usually beforehand)
• Introducing formats and management cycle
• Project level workshops (with relevant external
  stakeholders) for stakeholder, problem analysis
  and basic project formulation (logframe,
  operational plan and budget allocation)
• Sharing of management systems and policy
  framework
• Deliverables
• Flemish PL have interiorised local situation,
  project potential and limitations
• Solid teams
• Draft version of project level proposal for
  partner programme Phase 1 and Activity Programme
  Year 1

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4. IUC positions Flemish level

• A project leader in charge of the implementation
  of one project of a partner programme. An IUC
  project leader must have tenure at a Flemish
  university or university college (hogeschool).
  He/she must
• have the academic competence needed to carry out
  and/or guide the project
• have permission to enter into financial
  undertakings on behalf of his/her institution
• be affiliated with the institution at least as
  long as the duration of the project (5 years).
• Annually, VLIR-UOS provides a small compensation
  to the department of each project leader.
• An academic team member works under the guidance
  of the Flemish project leader in terms of
  delivering academic services to the project.
  These could take the form of supervision of
  scholars, visitings, consultancy services etc.
• Also staff members of institutions other than
  Flemish universities or university colleges can
  join an IUC project team.
• A technical team member works under the guidance
  of the Flemish project leader in terms of
  delivering technical services to the project.

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APPRAISING INTERESTED FLEMISH ACADEMICS POSSIBLE
CONSIDERATIONS

• Papers in peer reviewed journal last 5 years
• Affiliation with international networks and
  development organisations
• Availability
• Ability to mobilise a team and broad range of
  expertise

• Experience in region or country
• Degree of interest in proposed project
• Overall motivation and commitment
• Leadership and project management

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Appointment of Flemish Project Leaders

• Open call for PL positions launched on 10 march
  2009 gt deadline 8 April 2009
• Results forwarded to the Flemish and local
  coordinator for their ranking and advice. Among
  other, the appraisal of candidacies will be based
  on academic expertise, interest and motivation,
  experience etc
• This advice should be submitted to VLIR-UOS, at
  the latest, by Wednesday 14 April 2009.
• VLIR-UOS will appoint the Flemish IUC project
  leaders on Friday 24 April 2009
• Formulation mission by Flemish IUC project
  leaders
• Based on outcome of mission Flemish composition
  of project teams

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Designation of Flemish PL and formulation
mission timeline
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More information on IUC

• IUC dedicated and restyled website
  http//iuc.vliruos.be
• IUC Folder
• Thank you!