AASMAN1 Lessons

1
AASMAN-1 Lessons
Chapter 11 National Conclave Legislative
Process
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Chapter 11 Mission

• General Procedures
• Conclave Committees
• Rules, Ways, and Means Committee (RWMC)
• Production and Distribution of Resolutions
• Parliamentary Procedure and Voting
• Agendas
• Minutes

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General Procedures

• Resolutions will go through the following
  procedures
• Origin and Submission
• 30 prior to NATCON
• Rules, Ways and Means Committee
• RWMC can approve, amended or sent a resolution to
  a committee before it is sent to the general
  assemble
• Committee Action
• Committees can write, re-write, or approve a
  resolution for submission to RWMC

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Conclave Committees

• The National Commander will establish the number
  and purpose of any committees
• Committees already formed
• Candidate Training Program Review
• Meet every 3 years
• Examine possible revisions for candidate program
  and initiation procedures in AASMAN-1 Attachment
  2
• Review relevance of questions on the National
  Test
• AFROTC Affairs
• Formulates recommendations concerning the AFROTC
  program
• Nat. Vice is chair and committee consist of area
  vices

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Conclave Committees (cont.)

• Rules, Way, Means (RWMC)
• National Commander is the Chairperson with four
  area commanders as the voting body
• The RWMC will review and approve all NATCON
  legislation prior to committee of general
  assembly
• Joint Rules, Ways, and Means (JRWMC)
• Deals with resolutions affecting both societies
• Narrows JNP resolutions to 3 for presentation in
  front of the general assembly

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Conclave Committees

• Committee Assignments are decided by Nat. HQ
  according to the following
• A delegate has a resolution concerning that
  committee
• Delegates with multiple resolutions may choose
  what committee they wish to be assigned
• Delegates apply for a committee they desire by
  using the committee assignment request form
• National HQ will distribute committee assignments
  at the beginning of NATCON
• Delegates or members sponsoring a resolution may
  appear before a committee

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Production and Distribution of Resolutions

• Resolutions must be submitted 30 days in advance
  to NATCON
• The sponsoring agency must send a first-class
  mail copy to National HQ, the National Business
  Chair, and the AAS Executive Management Center
• Upon approval of the RWMC the National
  Parliamentarian will produce a copy for National
  HQ, the AAS EMC, the NBC, the National
  Parliamentarian, all special HQs, all area HQs,
  all delegates, and the National Administrative
  Consultants
• Resolution not submitted prior to NATCON may be
  submitted 24-hour prior to the final business
  session it falls under. Four copies must be
  provided and sent t other RWMC

8
Parliamentary Procedure and Voting

• Parliamentary Authority
• Roberts Rules of Order Newly Revised
• Rules may be added by National Commander and NBC
  if approved by the RWMC and general assembly
• Voting
• Voting is done by only delegates or their
  alternates
• Each area HQ and squadron in good standing are
  entitled to one delegate, they have both voice
  and one vote
• The National Commander may only vote to break a
  tie
• A loss of vote may occur if a delegate or
  alternate misses role call, do not comply with
  decorum, attire, and other subjects decided by
  the NBC.
• Proxy votes may be used if a area or squadron can
  not be represented at NATCON. A formal letter
  must be mailed to the proxy along with National
  HQ, NATCON HQ, EMC and the NBC

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Agendas

• All NATCON agendas will include the items shown
  below
• Guest speakers
• Reports
• National Commander
• Executive Director
• National Director of Financial Management
• Special Reports
• AFA
• Other Reports
• Committee Reports

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Minutes

• Minutes will be due on a date set by the National
  Commander and the National Parliamentarian
• NLT 30 day past the National Parliamentarians
  last college exam
• Copies will be provided to the AAS and SW
  National HQs, the SW NBC, the AAS SW Consultants,
  and EMC
• Minutes should be a highly detailed summary of
  the information presented, events which occurred,
  speeches made, debate, reports, and other
  significant items

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Minutes

• The National Director of Information Management
  with assistance from the Nat. Par. will record
  the minutes of the joint and AAS business
  sessions and the Board of Directors meetings
• The set of minutes must include the attendance,
  copies of resolutions presented, vote tallies,
  proxies, and any qualifying memoranda for the
  session
• Format of the minutes will be prepared IAW AFMAN
  37-126