District Commissioner

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Charter Renewal 2009/10

• District Commissioner
• Name/ phone/ E-mail
• District Executive
• Name/ phone/ E-mail

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New Adult Applications

• New adult applications are available now!
  (English, Spanish)
• Old applications are no longer valid to use.
  (effective 8/1/08)
• New applications must be signed by applicant in
  both places.

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• IMPORTANT NOTE If adults in your unit received
  a CBC letter in June from National BSA and did
  not log on to the website or complete the
  authorization process, they will not appear on
  your roster. They MUST submit a completed adult
  leader application which includes the signed
  disclosure and authorization statement.

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ONLINE RENEWAL

• Internet Charter Renewal is the primary method
  for the C.P.C
• See your District Commissioner or District
  Executive for the code.
• Check out the tutorial, be in the
  know!!!!! https//scoutnet.scouting.org/ucrs
  /Help/tutorial/main.html

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Online Renewal

• Quick and Easy.
• More Accurate.
• Start and Stop at anytime.
• Use Scoutnet data or Unit Management software.
• Instructions are in the packet and can be found
  on the Council website .
• Do the tutorial first! It will walk you through
  it.
• The rest is easy! What are you waiting for?

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Online Renewal

• IMPORTANT If your Chartering Organization or
  Executive Officer is changing, please contact the
  Registar at the Council Office BEFORE you begin
  the charter renewal process. Changes must be
  made by council staff before you can start the
  charter renewal.

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Timeline

• (date) Charter renewal training
• (date) Charter turn in (s)
• (Nov 16th) deadline for all charters to be
  completed and back to the District
• Problem with dates? Call your District
  Commissioner to make other arrangements!! (Must
  be in by Nov 16th)

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Paper Renewal

• The following sections apply only to the paper
  version of charter renewal.
• Primary Method is Online Renewal !

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Where to Begin?

• Confirm all current information on youth and
  adults (birth date, address, zip code, phone
  numbers, area code, grade, etc).
• Adult training must be updated using a completed
  training roster (See your District Training
  Chairman).

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Where to Begin?.......

• Obtain completed applications for all youth and
  adults NOT on current printout, including adults
  changing or adding additional units . LDS wards
  may have up to 4 units. (Dont forget signatures)
  .
• SS is required on all adult leader applications.
  (Don't commit fraud, use your real SS)

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Boys Life Magazine

• Subscription is optional, BUT highly encouraged.
• Most people would like to subscribe, but cant if
  they are never asked.
• 12 quality magazines for 12.00
• Ribbon (provided by national) for Unit flags and
  segments (purchased from Scout Shop) for youth
  when 100 of the families in a unit receive Boys
  Life subscriptions.

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Instructions.

• Instructions to renew a charter have been
  included in the packet. And can also be found on
  the council website.
• Even if you have done this before, please take
  the time to read!
• Changes for renewal take place yearly, as the
  Scouting program is updated.

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Youth Information

• On worksheet, draw a single line through any
  youth who are no longer active in YOUR unit, and
  verify ALL information of remaining youth.
• If a youth is NOT on the worksheet, you will need
  a new youth application (unless it was very
  recently turned in). Adding a photocopy of the
  units copy can be helpful.
• Youth who are NOT on the worksheet, must be on
  the overflow sheet. (NOTE Internet renewal will
  not have an overflow sheet, new applicants will
  appear on the first page of the charter renewal
  printout).

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Adults.

• On worksheet, draw a single line through any
  adults who are no longer active in YOUR unit, and
  verify ALL information of remaining adults.
• If an adult is NOT on the worksheet, you will
  need a new adult application with appropriate
  signatures. (unless it was very recently turned
  in). Adding a photocopy of the units copy can be
  helpful.
• Adults who are NOT on the worksheet, must be on a
  separate overflow sheet. (NOTE Internet renewal
  will not have an overflow sheet, new applicants
  will appear on the first page of the charter
  renewal printout).

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Adults.(cont)

• Each Unit must have EO, CR, CC, Unit Leader (CM,
  SM, VC, NL, SK), and (2) MCs MINIMUM. (NOTE A
  Pack Trainer counts as an MC).
• For Cub Scout Packs, you must have a TL, DL or
  WL. It is recommended a pack have a leader for
  each level that youth are involved in.

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Multiple positions...

• If an adult has positions in more than one unit,
  decide on a primary (paid) position and circle
  all other positions to indicate multiple
  registrations (paper version). If they have
  their primary registration with another unit, or
  with the district they are a multiple in your
  unit. There is a fee for each primary position,
  but there is no fee for a multiple position.
  When circling a position as multiple you MUST
  indicate where the primary (paid) position is
  held (unit or district)

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More about multiple positions...

• Within one unit, each position must be held by a
  different registered adult.
• The ONLY exception to this is that the CR can
  also be the CC or MC.
• There are no other exceptions adults who are the
  CM, DL, WL, TL, SM, SA, etc., MUST choose ONE
  POSITION!
• The Executive Officer may hold a unit position,
  but must then fill out an adult leader
  application and pay the registration fee. This
  would not be considered a multiple position.

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Multiple positions (LDS)...

• Many LDS Wards have adults who serve in multiple
  positions within their various units(up to 4).
  There is a worksheet to help you keep track of
  these leaders. This worksheet is a TOOL for you,
  and is very helpful to the registrar. Please use
  it, and include it when turning in paperwork.
• If the adult is not printed on the charter for
  the various units(up to 4), this new position
  will require an adult leader application with
  appropriate signatures.

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Multiple positions (youth)...

• Yes youth sometimes have multiple registrations.
  For instance, if a boy as a youth is in a troop
  AND a crew, he does not need to pay twice. One
  is his primary (paid) and one is his multiple
  registration.
• A youth (age 18-20) registered in the Venturing
  program (crew or ship) may also register as an
  adult in specific pack or troop positions, but
  are required to pay in each as a primary
  registration.

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Multiple positions (youth)...

• Posts and Groups pay a participant fee, they
  CAN NOT multiple to or from a traditional unit.
  Exploring and Learning for Life are a separate
  division of the BSA.
• Youth and adults may also register in a
  traditional unit, but must submit the appropriate
  forms and fees.
• Keep in mind that each non-LDS unit needs a
  minimum of 5 primary (paid) youth members.
• A youths advancement status is not impacted by
  registration status (primary or multiple).

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Money, Money, Money

• The fee for registration with National BSA for
  youth and adult leaders is 15.00 per year. This
  will register them for the year 2010.
• When youth or adults are registered in more than
  one unit (multiple), they pay only once where
  their primary registration is held.
• There is no fee for the Executive Officer (unless
  he or she holds an additional position).
• Boys Life is 12.00 for 12 issues.
• 20.00 charter renewal fee.
• Prorate necessary fees (B.L Registration x
  additional months for current year) See guide for
  rates.

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Pay now or later?

• For LDS units, the Stake is billed for everything
  EXCEPT Boys Life. LDS families must pay if they
  opt to subscribe. Boys Life fees and the
  subscribers name(s) must be included when LDS
  charters are turned in.
• Many LDS families would like to subscribe, but
  are not asked. Wont you please give them the
  opportunity!

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Coming down the Homestretch...

• Update information on top portion of worksheet
• meeting time and place (write in)
• Appropriate Signatures
• Fill out unit checklist for charter turn in
• Fill out Executive Officer Information Sheet if
  there has been a change.
• Make sure you have the signature of the Executive
  Officer at the top, and the Unit Leader sign at
  the bottom.

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The rest is easy...

• National Summertime Pack Award Unit Camping Log
• Can be turned in with the charter or may be
  turned in later.
• Unit Survey (gotta do it - gotta turn it in!)
• FOS Chair info. (will default to CC if not turned
  in)
• Accident Insurance (pay directly to insurance
  company).
• Pack Growth Coordinator info (Non LDS Packs).

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A note about signatures

• Please be trustworthy as you seek signatures for
  the Charter Renewal Worksheet, Annual Charter
  Partner Agreement.
• The Unit Leader, Executive Officer, and District
  Executive are asked to sign in the various areas
  for good reasons. These are important documents
  and should be handled as such.
• Dont forget appropriate signatures for the Adult
  and Youth applications.

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Need more forms?

• Council Web Site
• www.cpcbsa.org
• National Web Site www.scouting.org/forms/index/htm
  l

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Confused?

• There are NO dumb questions!
• The Commissioners are here to help with this
  important process. Dont wait for the turn-in to
  ask questions call your Unit Commissioner or
  (name and number).
• Thank you for your time YOU are appreciated!
• See you at the Turn-In!!

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Cascade Pacific Council
COMMISSIONER STAFF