Alpha Delta Epsilon Chapter

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Alpha Delta Epsilon Chapter
General Meeting 6/16/09 Problem with connection?
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2
AGENDA

• Call to Order on the hour
• Welcome Counselor/President
• Reports Committees/Officers
• Information Issue KDP Models
• Officer Elections
• Questions

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WELCOME

• Dr. J. Troy Robinson
• Chapter Counselor
• - - - - -
• Mike OByrne
• Chapter President

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WELCOME

• Dr. J. Troy Robinson
• Chapter Counselor
• - - - - -
• Mike OByrne
• Chapter President

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REPORTS

• Executive Committee / State of the Chapter -
  President
• Program Committee Vice President
• Budget Committee - Treasurer
• Membership Committee Chair
• KDP Educational Foundation - Rep

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State of the Chapter
President Mike OByrne

• Our Fiscal year runs from 1 Jul-30 Jun
• We are a KDP standard model chapter
• We have 9 Officers per our By-Laws
• The Executive Committee is one of our 4 standing
  committees and includes all 9 chapter officers,
  chaired by president
• Quarterly meetings
• Make policy decisions - Plan initiations
• Approve Budget and Program

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State of the Chapter
President Mike OByrne

• 5 Required Reports
• 2008-2009 Annual Report Completed 1 June
• Discussed chapter operations, initiation,
  elections, and chapter events
• Did not make chapter model commitment
• 2007-2008 Financial Report due 1 August
• Officer Listing due 1 October
• Planning Report due 1 October
• IRS E-postcard due 1 November

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State of the Chapter
President Mike OByrne

• The chapter is healthy (440/4,000)
• We have a good reputation with KDP
• We have identified several management problems
  that KDP has since addressed
• Communication activities are challenging
  because our graduate school students have other
  time commitments
• No longer the only virtual university with a KDP
  charter (Kaplan, WGU)

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State of the Chapter
President Mike OByrne

• CHALLENGES
• Continue member retention (about 80)
• Chapter dues tracking (KDP accounting)
• Member connection
• E-mail, NCU Discussion group folder, website,
  Twitter, Ning, Linkedin,
• Officer involvement (finding time)
• Chapter model fit (Standard vs Initiation)
• Connection to School of Education/NCU

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REPORTS

• Executive Committee/State of the Chapter -
  President
• Program Committee Vice President
• Budget Committee - Treasurer
• Membership Committee Chair
• KDP Educational Foundation - Rep

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Program Committee
Chair Vice-President Linda Newell

• One of our 4 Standing Committees
• Chaired by the Vice-President
• Plans Chapter Activities
• Approved 2-year program last year
• Program available on Website

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Program Committee
Vice -President Linda Newell

• GOALS for 2008-2009
• 1. ACE Chapter Award at Convo 2009
• 2. Initiate Service Projects
• 3. Get members involved
• RESULTS for 2008-2009
• Did not apply for ACE Award
• Had a successful fundraiser
• Still working to get members involved

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REPORTS

• Executive Committee/State of the Chapter -
  President
• Program Committee Vice President
• Budget Committee - Treasurer
• Membership Committee Chair
• KDP Educational Foundation - Rep

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Budget Committee
Chair Treasurer Dara Levitch

• One of our 4 Standing Committees
• Chaired by the Treasurer
• Responsible for managing chapter funds
• Prepares the Annual Chapter Budget for approval
  by the Executive Committee
• All financial disbursements must be approved by
  either
• Annual budget line item
• Executive Committee vote

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Budget Committee
Chair Treasurer Dara Levitch

• Chapter funds are maintained in a Bank of America
  Account separate from the University.
• Payments must be requested on a chapter payment
  form, include receipts and record of approval,
  and must be concurred in by 2 of the 3 fiscal
  officers (Counselor, President, or Treasurer)

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Budget Committee
Chair Treasurer Dara Levitch

• EXPENSES (3rd/4th Quarter) 5,668.20
• - 04/09 initiation 4,451.45
• - Graduation regalia 940.80
• - Chapter Challenge (04/09) 100.00
• - Telspan Meeting charges 160.95
• - Bank Charges 15.00
• INCOME (3rd/4th Quarter)
• Chapter Dues and Initiation Fees 6,318.00
• NET CHANGE 649.80

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Budget Committee
Chair Treasurer Dara Levitch

• FY 2008-2009 SUMMARY
• STARTING BALANCE 3,286.24
• INCOME (FT 2008-2009) 11,992.13
• EXPENSES (FY 2008-2009) 10,467.24
• ENDING BALANCE (as of 6/10/09) 4,811.13

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REPORTS

• Executive Committee/State of the Chapter -
  President
• Program Committee Vice President
• Budget Committee - Treasurer
• Membership Committee Chair
• KDP Educational Foundation - Rep

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Membership Committee
Chair Dr. Donna Graham

• One of our 4 standing committees
• Committee is responsible for screening
  candidates, sending invitations, registering
  candidates, conducting initiations, and reporting
  new members to KDP Headquarters.
• Selection criteria
• School of Education
• 3.8 GPA (not rounded) at time of invitation
• 15 Semester hours completed at NCU

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Membership Committee
Chair Dr. Donna Graham

• Two initiations a year as set by the Executive
  Committee
• Currently April October
• 20 February screening for April initiation
• 20 August screening for October initiation
• Invitation sent via NCU Mail
• Firm deadlines for acceptance of invitation,
  submission of registration data, and payment of
  dues.

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Membership Committee
Chair Dr. Donna Graham

• Initiations
• 06/07 charter members 113
• 12/07 initiation 129
• 05/08 initiation 105
• 10/08 initiation 97
• 04/09 initiation 104
• Average initiation 109.6
• Current active membership 440

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REPORTS

• Executive Committee/State of the Chapter -
  President
• Program Committee Vice President
• Budget Committee - Treasurer
• Membership Committee Chair
• KDP Educational Foundation - Rep

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KDP Education Foundation
Chapter Representative Dr. Melanie Shaw

• The KDP Education Foundation provides
  scholarships and other services to KDP members
• Since the last chapter meeting, I have
• Created a community service record to track
  chapter member volunteer activities. An example
  of the record is detailed on the next slide.
• Solicited volunteers for Convo 2009
• Coordinated the Chapter Challenge payment

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KDP Educational Foundation
Chapter Representative Dr. Melanie Shaw

• Community Service is an essential part of chapter
  life. Please participate.
• Online form ADE Chapter Community Service Record
  Northcentral University
• - Member Name - E-mail Address
• - Date of Community service
• - Time spent (hrs)
• - Task - Location
• - Point of contact at site (Name) 

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AGENDA

• Call to Order on the hour
• Welcome
• Reports
• Information Issue
• Officer Elections
• Questions

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INFORMATION ISSUE
President Mike OByrne

• KDP recently instituted a system of chapter
  models to give chapters the ability to
  participate at the level they are most
  comfortable.
• The models contain goals for recruitment, numbers
  of meetings/projects/officers, and reporting.
• By 1 Oct 2008, chapter had to decide which model
  to follow.
• Selection must be remade each year

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INFORMATION ISSUE
President Mike OByrne

• We choose the Standard Model in 2008
• We have experienced difficulties meeting some of
  the requirements of the standard model
• We were supposed to reselect our model as part of
  the 1 June annual report, but deferred the
  decision pending discussion by the new Executive
  Committee
• The three models are
• Advanced - Standard -Initiation Only

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INFORMATION ISSUE

• Under the Standard Model, we must
• - have 6 officers (C, P, VP, Sec, Treas, MemCh)
• - have 3 committees (EC, M, P) meeting
  1/semester
• - complete 5 reports/year (EoY, IRS, FR, OL, PR)
• - initiate 20 of eligible students (we do about
  25)
• - renew 60 of 1st year members (we do about
  80)
• - have 1 chapter meeting/semester (Dec/Jun)
• - have 1 program/semester (Dec 2008/graduation)
• - conduct 1 fundraiser/year (Nov 2008)
• - have at least 1 initiation/year (we have 2)
• - have a Post Initiation Incentive program
  (PIIP)
• - have a Member Awards and Recognition program
• - send 2 members to Convo

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INFORMATION ISSUE

• Under the Initiation Only Model, we must
• - have 3 officers (C, P, T) others optional
• - have 1 committee (ExecCom) meet 1/semester
• - complete 3 reports/year (FinR, IRS, OffList)
• - initiate 25 of eligible students
• - renew 50 of 1st year members
• - have 1 chapter meeting/year
• - programs/fundraiser - not required
• - have at least 1 initiation/year
• - Post Initiation Incentive program (PIIP) not
  required
• - Awards and Recognition program not required
• - send 1 member to Convo

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INFORMATION ISSUE
President Mike OByrne

• As a Standard Model, we are eligible for
• - Phoenix Award for Chapter Improvement
• - Achieving Chapter Excellence Silver
• - Program Award
• - Regional/Lucinda Rose Counselor Awards
• - Distinguished Chapter Officer Award
• As an Initiation Only Model, we are eligible for
• - Phoenix Award for Chapter Improvement
• - Achieving Chapter Excellence Bronze
• - Distinguished Chapter Officer Award

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INFORMATION ISSUE
President Mike OByrne

• Pros/Cons for Standard Model
• - Finding officers with time for work
• - Conducting programs and fundraisers
• - Establishing PIIP and AR Programs
• - Connecting to members
• - Eligible for more forms of recognition
• Prss/Cons for Initiation Only Model
• - Requires rewrite of By-Laws
• - Streamlined management/minimize officers/
  committees/reports/requirements

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INFORMATION ISSUE
President Mike OByrne

• The Real Issue is whether we have enough time and
  people to do all that is expected under the
  Standard model
• The only benefit of maintaining the Standard
  model is eligibility for some awards
• The Chapter will need to make a decision within a
  couple of months

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AGENDA

• Call to Order on the hour
• Welcome
• Reports
• Information Issue
• Officer Elections
• Questions

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Voting Protocol

• We will be voting on officers today.
• You may vote
• - by using our online system
• or
• - by SMS (texting) to 678.267.0005
• or
• - by E-mail to KDP_at_obyrne.us
• We will allot 5 minutes for the vote.

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Online Voting

• If you are on the website, you will be able to
  select by clicking on the appropriate box in the
  voting slide.
• Results of online voting will be visible
  immediately on the voting slide.
• The results of other votes will be added as
  available.

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Audio Voting

• At the end of the polling period, I will activate
  your voice connection one-by-one to check your
  vote.
• When I activate your link, please state whether
  you have voted already by other means. If you
  havent you will be able to vote by voice then.
  (You only get one vote.)

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Officer Elections

• Chapter has 9 officers and their terms are
  staggered by one year
• 5 officers positions available now
• - 4 positions are due this year
• Counselor, President, Secretary, Membership Chair
• In addition, V-P is now available, but only for
  remaining term (2008-2010)
• We have nominees for 4 of the 5 positions

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Officer Elections

• Nominations had to be received by 2 weeks prior
  to this meeting (1 June)
• 1 late nomination was not accepted
• 3 positions have 1 candidate each
• 1 position has 2 candidates
• 1 position has 0 candidates
• Election requires a plurality vote of active
  members present (Art V.2.2)

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Nominees

• Counselor Dr. Kelley Walters
• President Nicole Simon
• Vice-President Howard McNutt(1 year term) -
  Amar Samaroo
• Secretary Julie Overby
• Membership Chair No Candidate (will be
  appointed by ExecutiveCommittee per By-laws)

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Officer Elections

• Since there is only one nominee per position for
  3 positions, with the proper motion, we can forgo
  discussion and vote the entire slate on a single
  vote.
• Would anyone care to make such a motion?

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Motion made and seconded To accept the
uncontested nominees for the officers of the ADE
Chapter
Yes
No




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Officer Elections

• We have two candidates for V-P
• They have been invited to make a statement prior
  to the vote
• Howard L. McNutt, III
• Amar Samaroo
• Questions for the candidates?

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For the position of Vice-President (unexpired
term 2008-2010)
Howard McNutt
Amar Samaroo




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AGENDA

• Call to Order on the hour
• Welcome
• Reports
• Presidents Comments
• Officer Elections
• Questions

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Questions and Answers

• The floor is open for questions / comments
• If you are online, please enter your question in
  the chat box or ask for your audio link to be
  activated.
• If you cant access the chat box, please text
  your question to 770.844.9070 or send an e-mail
  to KDP_at_obyrne.us

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FINAL COMMENTS

• Thank you all for your support.
• Please remember to renew your membership and to
  pay your chapter dues every time you renew your
  national dues.
• Newly elected officers will assume their duties
  on 1 July 2009.
• Best wishes to our outgoing officers and to our
  incoming and existing officers for their service
  to NCU, the chapter, and KDP.

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Adjournment

• Motion
• Second

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Motion to Adjourn
Yes

No



Text or e-mail
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Alpha Delta Epsilon Chapter
General Meeting 6/16/09 ADJOURNED