Overview of the SPEAR Project

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Overview of the SPEAR Project

• Melissa Harris
• Project Manager SPEAR
• Land Exchange, Land Victoria

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The Land Exchange
Online development approvals
SPEAR
Online vendorcertificates
EC
Standard parcel identifiers
SPI
Online Crown land status information
CLSO
Completed
LODGEMENT
Purchaser Rep
Land Registry
Online conveyancing
State Revenue Office
Vendor Rep
FINANCIAL
Financial Settlement
Purchaser Mortgagee
Vendor Mortgagee
When all Received
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What is SPEAR?
Streamlined Planning through Electronic
Applicationsand Referrals
Internet based system which will support
thedevelopment approval process in Victoria
subdivision process (planning, certification,
statement of compliance, Land Registry) - Release
1
building process
planning process (land use and development)
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Other Initiatives
Applications in WA
National eDA Project
Iplan in NSW
Edala in SA

• Victorian Initiatives
• SPEAR
• Better Decisions Faster
• Operation Jaguar (VCAT)

Tigers in TAS
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Current situation
High cost of preparing, sending and tracking
documents
Planners bogged down with enquiries

• Can cost up to 200 to prepare a
• subdivision application

• Up to 60 enquiries per application

CURRENT SITUATION
Applicants locked out of process
Paper dominated process that varies between
stakeholders

• Up to 20 copies of documentation per
• application required
• Heavy weights
• Transparencies

Data duplication

• Application details typed over and over again

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SPEAR - Release 1 Stakeholders System Placement
Land Registry
Public
SMES
VICMAP
Applicants
SPEAR
Councils (79)
Referral Authorities (120)
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How will SPEAR work
PDF existing digital survey geometry (metro
area)
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How will users interact with SPEAR?
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Key Features

• Key forms in SPEAR - other forms attachments
• End to end application tracking
• Electronic lodgement
• Process checklists - all documents linked from
  a central screen
• Applicants can build save before submitting
• Pay electronically or cheque/ over counter/ mail
• Buy title information online or scan hard copy
• Search - applications, property details
• 50 auto notifications - confirmations

• Lodge objections
• View application list
• Authentication
• Central storage of applications, as submitted
  by applicants
• Links to SPEAR application sent (not
  redistribution of entire application)
• Timely updates to VicMap
• Automatic updates from VOTS
• Version control managed by SPEAR
• KPIs

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Future Situation
Better quality of applications through the use of
checklists
- Standardisation - Know requirements up front -
Less further info requests
Cost savings
- Reduced administration overheads (time
cost devoted to hard copy docs, mail, data
entry, letter generation, enquiries)
Less routine administration
- Less hard copy letters and documents - Easier
to keep track
FUTURE SITUATION
Increased transparency of process
- Stakeholder empowerment - Central workspace -
Common view of application status - Greater
surety over decision making
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SPEAR Pilot Program

• SPEAR Portal Pilot (17)
• Councils (6)
• Ballarat
• Banyule
• Melbourne
• Casey
• Dandenong
• Whittlesea
• RAs (4)
• CFA,
• SE Water
• Telstra,
• Vic Roads
• Applicants (7)
• Barker Monahan
• Breese Pitt Dixon
• Reeds Consulting
• Max Braid
• TGM Group

Why a pilot program? - SPEAR (Land Victoria, DSE)
has a custodial role - Need to foster support,
ownership take up - Optional system which
requires one in, all in to deliver
benefits - Needs to satisfy diverse business
requirements

• SPEAR Interoperability Pilot (5)
• Councils (3)
• Kingston
• Glen Eira
• Moira
• RAs (2)
• Melbourne Water
• DSE
• LX Developer
• System Vendors
• GEAC, Fujitsu, Approve, Volante, Logica,
  Spatial Vision, Intellisoft, Aussoft, e-vision,
  Munitec, Technology One, Civica
• - Benchmarking
• - Develop A2A Cookbook
• - Potential to trial before roll out

SPEAR Pilot Working Group (26 organisations) (all
whom have expressed interest in pilot MAV,
Surveyor General, plus Cities of Port Phillip,
Bayside Whitehorse) - Monthly meetings -
Co-ordination, sounding board, quality
assurance function - Priority deployment
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Progress so far..where are we up to.

• System specification completed
• Tenders completed - application development
  services, infrastructure and hosting
• Changes to other systems specified and in
  development
• Legislative review completed, regulatory changes
  prepared and access agreements drafted
• Consultation and communications initiatives
• Pilot program fully operational
• Input from 40 people in user interface design and
  attend working group meetings
• A2A pilot group established involving all major
  council RA system vendors
• Development 50 complete
• Pilot production end August 2004/ Full production
  end 2004
• Release 2 scoping commencing soon

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What does it mean for surveyors?

• Minor regulation changes
• support electronic lodgement in SPEAR
• Free to use SPEAR
• But will require a digital certificate to
  electronically sign documents for security
  purposes - cost 250 for two years
• Easy to use SPEAR
• Just need Internet access and email address
• Sign an access agreement
• Training provided full ongoing support
• PDF creation software (Adobe Acrobat or similar)
• Three stage deployment
• August 2004 - Pilot councils Pilot
  surveyors can use SPEAR
• (Ballarat, Banyule, Melbourne, Casey,
  Dandenong, Whittlesea)
• October 2004 - Other surveyors can use SPEAR
  in the pilot councils
• November 2004 - Other councils surveyors can
  use SPEAR

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Further Information

• Project website www.landexchange.vic.gov.au/spear