Getting Started

1
Getting Started
2
Data Set Number (_ _ _ )

• During your project, the data you create in SAP
  will be identified with a unique data set number.
  
• Each team AND each student in each team will be
  uniquely identified by their data set number.
  The format for the data set number is above. The
  next slide has information on what it means.

3
Data Set Number (_ _ _ )

• Each team will be assigned a group number. Your
  group number will be a three digit code
  represented by the three underscores in your data
  set number (_ _ _ ).
• Eg. Group 9 will be 009 and your data set number
  will look similar to the following
  (009).

4
Data Set Number (_ _ _ )

• Each team will also consist of six team members.
  Each member will be represented by the sign in
  the data set (_ _ _ ).
• Eg. Member 6 in Group 9 will have the following
  data set number (0096)

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Getting Started
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Logging On SAP GUI

• To log on to the SAP system with the SAP GUI, you
  need the proprietary SAP GUI (Graphical User
  Interface) software loaded on your system and an
  internet connection

Internet Connection
Account on SAP R/3 System in Chico
PC with SAP GUI
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SAP GUI Configuration

• First, you need to tell the SAP GUI which system
  you want to log into

If you dont have any systems already
defined, click on New Item. If the New item
button does not appear or does not work, another
button labeled User Defined will appear. If it
does, click on User Defined.
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SAP GUI Configuration

• A new window will appear which will look like the
  following

Click on Next
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System Definition (provided by UCC)
Text description (your choice)
Address of system (cairo.cob.csuchico.edu)
System Number (24)
System ID (CIO)
SAP Router usually not required
Click on Finish
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Configured SAP Gui
Select System double-click or Logon button
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Logging On
Enter Client (215) Enter User (provided by
Instructor) Enter Default Password (SAP4US)
(Note this is case sensitive) Dont worry about
language English will default in
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Logging On
On the first time logging in to a new account,
you will have to change the passwordtry To
remember your new Password Then a message or
two Then . . . .
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Success!

• SAP Easy Access
• Master Data Entry
• Transaction Data Entry

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A Word of Warning!
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SAP Document Principle

• Each business transaction that writes data to the
  database creates a uniquely numbered electronic
  document
• Each document contains information such as
• Responsible person
• Date and time of the transaction
• Commercial content
• Once created, a document can not be deleted from
  the database

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SAP vs. MS Office
Database and Application Server
Nothing is saved on your PC. Only things saved
on our server in Chico are saved, and they are
saved for good.
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Saving in Windows vs. SAP

• In Window Applications, you save often so you
  dont lose everything when you get the Blue
  Screen of Death

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Saving in Windows vs. SAP

• In SAP, there are very few delete options
• Dont save if things dont look 100 correct!
  Exit the transaction and start over.

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Hints and Suggestions!
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Changing data in SAP

• In SAP, you have options available if you need to
  correct and change data. Sometimes this option
  is labeled Change as seen below and in other
  instances it may be labeled Maintain.

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Displaying data in SAP

• In SAP, sometimes the safest thing to do is to
  simply display data you already created before
  making changes. To do that, simply select the
  Display option. Displaying protects you from
  making any accidental changes.

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Hints and Suggestions!

• Additional information on help using SAP and its
  navigational tools and symbols can be found in
  the Navigation.doc file in WebCT.