UPDATE: ePermits, etc'

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UPDATE ePermits, etc.
Michael J. Firko, Director Permits,
Registrations, Imports Manuals (PRIM) ASTA /
APHIS Meeting Washington, DC 22 March 2007
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OUTLINE

• eAuthentication update
• ePermits update
• Departmental Permit update
• ISO/Customer Feedback

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eAuthentication

• eAuthentication required for use of ePermits
• Pest permits (and most other APHIS permits) will
  require eAuthentication Level 2
• Level 1 eAuthentication can be used for certain
  ePermits activities
• eAuthentication Level 2 requires (in order)
• On line application and establishment of ID and
  password
• In-person certification of ID with LRA (Local
  Registration Authority)

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eAuthentication

• eAuthentication (LRA) service available
• At Farm Service Administration (FSA) offices
• In all counties in the United States
• in Riverdale (PRIM, VS, BRS)
• Other APHIS Offices
• SPHD offices
• VS field offices

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My Applications

• My Applications lists the applications that you
  have created and/or submitted.
• My Applications allows you to edit your
  un-submitted applications.
• My Applications allows you to copy an
  application.
• My Applications allows you to delete your
  un-submitted applications.

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My Profile

• Provides your user number (upper right)
• Used to update your contact and organization
  information.

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ePermits Release 3

• Launch began February 16,
• Soil Permits
• Postentry Permits
• Transit Permits (all PPQ permit types)
• SPHD/SPRO Review Feature for Pest and
  Departmental Permits

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Use of ePermits electronic applications
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ePermits Planned Release 3 2006/2007

• Focus
• Web-enable forms - PPQ 546 525 VS 2005, VS
  17-129
• Amendments and Renewals
• Multi-level eAuthentication
• Integration with other APHIS systems (HCARTS,
  VSPS)
• Selected Historical Data migration
• Users
• Additional Applicants and APHIS Specialists
• State and Regional Regulatory Partners
• Port Officials including DHS-CBP

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ePermits Planned Release 4 2007/2008

• Focus
• Containment Facility Inspections database
• Integration with USDA Shared Services Portal
• Enhanced reporting capabilities
• Integration with US Customs ITDS
• Users
• Other USDA and Federal Agencies (e.g. AMS, FSIS,
  CDC, FDA, IES)

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ePermits Architecture
Permit Staff
PortOfficials
PermitApplicants
State Regulatory Officials
Presentation Layer
Web Server

• Payment
• Engine

eAuthentication
Application Server (Cold Fusion/Java)
Application Layer
Web ServicesProviders/XML
Web Forms Controller
Import Tracking Interfaces
ServicesLayer
HCARTS
CITES
PPQ
BRS
VS
Business ProcessLayer
VSPS

• Containment
• Facility
• Database

ImportTrackingEngine
WorkflowEngine
InterviewEngine
ComponentLayer
ViolatorsDatabases
ACE/ ITDS
Oracle 9i
Data Layer
Permit Data
Process Control Data
UFS
Other Applications
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Controlled Import Permits

• For restricted or prohibited articles
• Replace Departmental permits
• Replace Post Entry permits
• Increased field oversight of certain types
• Permit categories based on intent
• Determines category of permit conditions

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Controlled Import Permits

• Restricted or Prohibited Plant Material
• CIP-1 Not intended for propagation, eventual
  destruction
• CIP-2. Limited propagation, eventual destruction.
• CIP-3. Division or sexual propagation nuclear
  material eventually destroyed, propagules
  released
• CIP-4. Propagated in controlled environment,
  verified free of foreign plant pests, released
• CIP-5. Prohibited plant material imported and
  released for limited, controlled purposes

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Permit Customer Feedback

• The Quality Management System that covers many of
  our permit functions is currently certified under
  ISO 9001 standards
• Our own desire to know how were doing, along
  with ISO requirements drives us to obtain
  customer feedback through a variety of mechanisms
  (e.g., phone surveys, web surveys, surveys within
  ePermits)

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Customer Feedback

• However, conducting surveys of this type is
  considered an information collection by OMB
• Clearance is needed before surveys can be
  conducted
• On March 9, 2007, we published in the Federal
  Register
• Notice of Request for Approval of an
  Information Collection Plant Protection and
  Quarantine Customer Satisfaction Surveys

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Questions ?
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Some Bonus Info
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• The new Soil Permit feature will enable
  applicants and PPQ field staff to enter
  applications for Soil Permits on-line in
  ePermits. PPQ Permit Services will be
  coordinating with PPQ field staff to perform data
  entry at the field level and provide
  eAuthentication services for applicants to enable
  them to apply on-line. The Soil Permit feature
  also includes on-line SPHD and SPRO review
  access.

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• The new Postentry Permit feature has resulted in
  a change in the Postentry Permit application
  process whereby the applications are received and
  screened by a Regulatory Permit Specialist in
  Riverdale to perform a compliance review. The
  Postentry Permit feature also includes on-line
  SPRO review access and SPHD review access is
  planned.

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• SPHDs and SPROs now have on-line review access
  for Plant Pest and Departmental Permits. SPHD
  and SPRO reviewers will receive email
  notifications when draft permits are in their
  respective ePermit inboxes awaiting review.

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• The PPQ Field and CBP Search feature will provide
  read access for all PPQ permits, letters of
  denial, and letters of no jurisdiction that have
  so far been issued in ePermits. The search
  feature enables PPQ field personnel and CBP Port
  Officers to search by Permit number, name of
  permit holder, and name of organization.
  Refinements to the search feature are planned.

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