Title: Webbased Human Resource Management A Success Story of Government
1Web-based Human Resource Management-A Success
Story of Government
- Anil K Sharma, Director (P),
- PWD, Govt of NCT of Delhi
R Subramanian, Engineer-in-Chief, PWD, Govt of
NCT of Delhi
2Personnel Information Management System (PIMS)
- It is an e-Governance of Human Resource, which
has been successfully implemented in Delhi State
in PWD and also extended to Central Government in
CPWD - It is needed to be extended to the whole
Government for the benefit of - Common citizen,
- Employee(s),
- Administrators and
- the Government as a whole.
3Personnel Information Management System (PIMS)
- It is already having 35,000 plus employees data
base of State and Central Govt. - It is being used for implementing uniform
e-Governance in personnel administration.
4Implementation of e-Governance
- Stages of an e-Governance Project
- Conceiving
- by many
- Formulation
- by few
- Implementation
- by the fewest
- Sustenance
- still lesser than the fewest
- Implementation Sustenance
- are the most important and Challenging.
5Implementation Sustenance
- It needs
- Commitment and Involvement of each Stakeholder
- Top Executive
- Users
- The Visionary of the Project
- To continuously remain
- Creative to Generate Interest of Users
- Responsive to Renewed Demands,
- Innovative to Find Solutions
- Prompt to incorporate the renewed requirements
6For Success Story-In Large Establishments i.e.
Government
- Centralised Initiative Decentralised
Implementation
7For Success Story Data Reliability is Important
- Those who possess the data are made responsible
for - Data entry
- Its Correctness
- Certificate of its correctness
8For Success Story Data Reliability is
Important
- Employee and Head of Office owe joint
responsibility for correctness of data - Employee to give Self Certified Data in the
Data-Sheet downloadable from the Website - Data is verified by the Head of Office from
employees Service Records. - The Verified Data is added in PIMS by Head of
Office - Printout of data as entered in PIMS is given back
to each of the employee and also kept in Official
Record. - A Certificate is given by Head of Office to
next Higher Authority about correctness of data
of all employees under his charge.
9For Reliability of Online data Key functions to
be only Online
- To ensure reliability PIMS based online
operations have to be made Compulsary for - Salary Bills,
- Online Issue of Orders of
- Transfer,
- Relieving
- Joining
- Retirement
- Placement on Deputation
- Online Formulation of Proposal for
- Transfer/Posting Committee
- Departmental Promotion Committee,
- Online Nominations for Training Courses/
Seminars/ Foreign Training and - Online Leave Sanction Orders
10For Success Story Key functions to be only
Online
- Basic Mandatory Key Functions are
- Salary Payment to entire Govt Staff
- Transfer/ Relieving/ Joining
11PIMS EMPOWERMENT
- It is citizen-centric. It empowers
- Common citizen,
- Employee(s),
- Administrators and
- the Government as a whole.
12Empowers Government
- Entire employees database available at click of a
mouse - Ease of accurate analysis for long term policy.
- No paper based correspondence for
- Establishment related information.
- Centralised Transfer/Posting Policy can be
enforced - Assured Communication, Circulars, Office Orders,
etc - Officer-employee, employee-officer,
Office-Office, Intra-department and other
Communication - Substantial reduction possible in
- Large establishment for Personnel Administration
- Expenditure on stationary and postage
- Inculcates Discipline in Government System
- Three Specialisations fields assigned to each
Group A Officer can help administration to locate
the needed Specialists and act swiftly and
instantly during Disaster.
13Empowers Heads of Offices
- At every Login
- Employee Data Deficiency
- Present Status of Staff
- Sanctioned strength vis-à-vis vacancy,
- transfer out vis-à-vis transferred in,
- relieved and not yet reached destination etc
- Change of Office Address and other contact
details - e-File Quarterly Income Tax Return
- Customised Report suited to the Requirement
- Convenience of Transfer/ Relieving/ joining of an
employee in his office at click of buttons
14Empowers Each Employee
- Permitted to
- Change his personal contact details
- Get his
- monthly salary slip
- annual Salary Statement
- Income Tax Return (Saral and now being done Form
2F) - Own Personal data and also for other employees
available in PIMS - Give online option for
- Attending a training programme or a seminar
- Rotational Transfer
- Instantly notified
- transfer,
- relieving,
- nomination for training, seminar, etc
- Address Directory of Employees
- Use PIMS Mailing system
- Use PIMS Chat Room
15Empowers a Citizen
- With any known Criteria
- Locate any Government office
- Search any Government employee
- Address Directory of Employees
- Communicate with any Employee on PIMS Database
16PIMS-AdvantagesContd
- Instant accurate updating of Disposition on
- Transfer,
- Relieving and
- Joining
- Instant Availability of Personnel data
- Online availability of vacancy position.
- Monthly/Quarterly Returns of Staff redundant
- Number of employees in each category
- Accuracy of data assured
- No need to maintain
- Big Establishment of supporting staff for
- Transfer/Posting
- Incumbancy Register, Posting Cards
- Direct Savings
- Human resource Energies,
- Time,
- Paper
17Contd PIMS-Advantages Online Salary Bills for
all
- Compulsorily Ensures
- Online Operations of Transfer, Relieving and
Joining - Reliability of Database
- Centrallised planning and decisions
- Statistical Information
- Expenditure on Salaries
- Depttwise, Groupwise, Designation-wise,
Category-wise - GPF, Income Tax, License Fee Contribution,
- Additional capacity generation for processing
other bills. - Instant availability of related Information to
each of the employees - Can ensure, if needed
- Simultaneous updation of
- GPF Accounts if integrated with PAO software
- Disbursement and Recoveries of Loans, Advances,
etc - License Fee Accounts of Govt Housing in Estate
Office, if integrated - No missing entries in accounting of GPF, License
Fee, Income Tax, etc - Income Tax Recovery from Salary and its crediting
- Instant Submission of Periodical Returns to
Income Tax Deptt
18Employees Classifiable
- One or more of following
- Department/ Ministry/ State Govt, etc
- Nature of Duty
- Engineering, Ministerial, Group D, Accounts,
Architectural, Administrative, etc - Group
- Gr A, B, C, D and other Spl Classes e.g. Work
Charged Staff in PWD/CPWD, Industrial Workers in
Ordnance /Telecom Factories, etc - Service Cadre
- IAS, IPS, CES, CEMES, CPWD, etc
- Designation
- Station of Posting
- Caste Categorisation
- Gender
19Hurdles in Implementation
- Commitment at Top
- As Facilitator
- Objectively set targets and monitor
- Computer Phobia
- Computer Exposure
- ABC of Computer Hardware and Operating System
- Day-to-day utility as office tool for Top
Executive - Training
- Hands on experience for executives
- Training at operating level
- Resistance to Change Habits
20e-Governance
- Finally results in
- Superior Quality of decision based on unbiased
and accurate data analysis, direct by the
Executives with the convenience of - Easy Web-based Data Retrieval
- Certified data available at click of a button
- Files/ registers not needed
- Variety of Scenarios could be seen beforehand
- Fast Speed of Data Processing is helpful
- Minimal dependence on subordinates
- Appropriate Utilisation of Manpower
- for decision making instead of data processing
21CONCLUSIONS
- PIMS can be used with advantage to bring in a
uniform e-Governance practice in Personnel
Administration for better governance. - With Right to Information Act-2005 in place, the
PIMS can help in making Various Governments more
efficient and transparent. - It will not only save on time, human resource and
paper but also simultaneously make relevant
information readily available to all those who
matter to serve the general public. - An Effective Tool to locate Specialists needed
for Disaster Management - PIMS, an effective and accurate data analysis
tool for Govt for its the employees, their salary
components for long term planning.
22Thanks for the Attention