Word 2003

1
M i c r o s o f t
Word 2003
Concepts and Techniques for Beginners Part
II by Marian Watts Port Allen High School
2
Objectives

• Select text.
• Show/Hide formatting characters.
• Delete and type over text.
• Cut, copy, and paste text.
• Use the Clipboard.
• Find and Replace text.
• Use the Go To command.
• Review word, paragraph and character counts.

3
Objectives (cont.)

• Format text into columns.
• Add borders and shading.
• Insert and scale clip art.
• Wrap text around graphics.
• Draw objects.
• Select, resize, cut, copy, and paste objects.
• Change appearance of objects.
• Add text to drawings.
• Create and modify diagrams.

4
Terms Used in This Lesson

• Clipboard
• Copy
• Cut
• Overtype mode
• Paste
• Selecting
• Show/Hide
• Borders

• Chart
• Clip art
• Diagram
• Graphics
• Scale
• Selection rectangle
• Shading
• Sizing handles

5
Selecting Text

• Selecting - highlighting a block of text.
• Select text by holding down the left button of
  the mouse and dragging the pointer to the end of
  the text that you want to select.

6
Selecting Text (cont.)
7
Show/Hide

• Show/Hide allows you to view hidden formatting
  characters such as spaces, paragraph returns, and
  end-of-line marks in a document.
• Click the Show/Hide button on the formatting
  toolbar.

8
Backspace, Delete, and Overtype Text

• Backspace key - deletes characters to the left of
  the insertion point.
• Delete key deletes characters to the right of
  the insertion point.
• Overtype replaces or types over existing text.
  Double-click OVR on the status bar or strike the
  Insert key.

9
Clipboard

• Clipboard a temporary
  storage place in the
  computers memory.
• The Clipboard is displayed in
  the task pane.

10
Cutting Text

• Cut removes selected text from the document and
  places it on the Clipboard.
• Open the Edit menu and choose Cut, or click the
  Cut button on the Standard toolbar.

11
Pasting Text

• Paste text is copied from the Clipboard to the
  location of the insertion point in the document.
• Open the Edit menu and choose Paste, or click the
  Paste button on the Standard toolbar.

12
Copying Text

• Copy a copy of the selected text is placed on
  the Clipboard while the original text remains in
  the document.
• Open the Edit menu and choose Copy, or click the
  Copy button on the Standard toolbar.

13
Find and Replace Commands

• Find and Replace editing commands that find a
  specific word in a document and allow you to
  replace it with a new word.
• Open the Edit menu
  and choose Find or
  Replace.

14
Go To Command

• Go To allows you to skip to a specific part of
  a document.
• Open the Edit menu and choose Go To.

15
Word Count

• Word Count counts the pages, words, characters,
  paragraphs, and lines in a document.
• Open the Tools menu and
  choose Word Count.

16
Working with Graphics

• Graphics pictures that illustrate the meaning
  of text and make the page more attractive.
• Word has predefined pictures, diagrams, shapes,
  and pictures.
• Word also includes drawing tools that enable you
  to create your own graphics and add them to your
  documents.

17
Creating Columns

• Sometimes a document, such as a newsletter, can
  be more effective if the text is formatted in
  multiple columns.
• Open the Format menu
  and choose Columns,
  or click the Columns
  button on the Formatting.
  toolbar.

18
Borders

• Borders single, double, thick, or dotted lines
  that appear around words or paragraphs.
• Open the Format menu
  and choose Borders
  and Shading. In the
  Borders and Shading
  dialog box, select the
  Borders tab.

19
Shading

• Shading adding color, grays, or patterns to
  lines or paragraphs to emphasize text.
• Open the Format menu
  and choose Borders
  and Shading. In the
  Borders and Shading
  dialog box,
  select the
  Shading tab.

20
Inserting Clip Art

• Clip art graphics that are already drawn and
  available for use in documents.
• Open the Insert menu and choose Picture. Choose
  Clip Art on the submenu. The Insert Clip Art task
  pane appears.
• Key a descriptive word in the Search for box, and
  Word will search for images that match the text
  you entered.

21
Insert Clip Art Task Pane
22
Selecting Clip Art

• To edit clip art, it must be selected. Position
  the insertion point over the clip art and click.
• Selection rectangle box with eight small
  squares that appears around the clip art when it
  is selected.
• Sizing handles squares on the selection
  rectangle used to adjust the size of the clip art.

23
Selection Rectangle
24
Adding Borders to Pages

• Select the Page Border tab in the Borders and
  Shading dialog box. Choose the setting, line
  style, width, and color for the border.
• The Art box has
  predefined art
  borders.

25
Drawing Graphics

• The Drawing toolbar contains buttons for drawing
  and manipulating objects such as lines, arcs,
  rectangles, circles, and free-form shapes.

26
Drawing Graphics (cont.)

• Objects that have been drawn can be resized, cut,
  and copied. You can also add color and change the
  line style.

27
Text Box

• You can add text to a document by adding a text
  box.
• Open the Insert menu and choose Text Box, or
  click the Text Box button on the Drawing toolbar.

28
Diagrams and Charts

• Diagrams and charts - organize information in
  illustrations so that the relationships of the
  data can be better understood.
• Open the Insert menu and choose Diagram. A
  Diagram Gallery appears.

29
Diagrams and Charts (cont.)

• Text, color, and other design elements can be
  added to the diagram and chart.

30
Summary

• You can speed operations by selecting blocks of
  text.
• The Show/Hide command allows you to view hidden
  formatting characters.
• Delete text using Backspace and Delete.
• Replace text using Overtype mode.
• Undo recent actions using the Undo commandUse
  Redo to reverse an Undo action.
• Send text to the Clipboard by using the Cut or
  Copy command. Retrieve text by using the Paste
  command.
• The Find command moves the insertion point to the
  word or phrase for which you are searching.

31
Summary (cont.)

• The Replace command allows you to replace a word
  in the Find box with a word you key in the
  Replace box.
• The Go To command moves the insertion point to a
  specific part of the document.
• Word count summarizes the number of pages, words,
  characters, paragraphs, and lines in a document.
• Documents can be created with multiple columns.
• Borders and shading add interest and emphasis to
  text.
• You can insert clip art and scale it to fit the
  document.
• You can wrap text around an object.

32
Summary (cont.)

• The Drawing toolbar allows you to draw shapes
  such as lines, rectangles, and ovals.
• Drawing objects can be resized, copied, and
  moved.
• Text boxes can be created to contain special text
  for a document.
• Diagrams and charts can be inserted in a document
  to illustrate and organize data.

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THE END
34
(No Transcript)
35
REVIEWOFWORDPART I
36
Starting Word

• Click the Start button on the Windows taskbar

Click
37

• Point to All Programs on the Start menu

Click
38

• Point to Microsoft Office on the all programs
  submenu
• Point to Microsoft Office Word 2003
• on the Microsoft Office submenu

Click
39
The Word Window
40
Typing Text

• Type Thrilling Speeds and then press the PERIOD
  (.) key three times. If you make an error while
  typing, press the BACKSPACE key until you have
  deleted the text in error and then retype the
  text correctly
• Press the ENTER key
• Press the PERIOD (.) key three times. Type
  Roaring Crowds and then press the ENTER key

41
Entering Blank Lines into a Document

• Press the ENTER key
• three times
• after Crowds

42
Typing More Text

• Press the CAPS LOCK key on the keyboard to turn
  on capital letters. Verify the CAPS LOCK
  indicator is lit on the keyboard
• Type GRAND PRIX RACE PACKAGES and then press the
  CAPS LOCK key to turn off capital letters
• Press the ENTER key twice

43
Using Wordwrap

• Type Four-day, three-night packages include
  airfare, deluxe and then press the SPACEBAR

44
Entering Text that Scrolls the Document Window

• Type accommodations and amenities, compact car
  rental, a Formula One Grand Prix program, and
  great reserved seats for all race events.
• Press the ENTER key twice

45
Checking Spelling as You Type

• Type Race events feture and then press the
  SPACEBAR.
• Position the mouse pointer in the flagged word
  (feture, in this case)
• Right-click the flagged word, feture.
• Click feature on the shortcut menu

46
Entering More Text

• Press the END key to move the insertion point to
  the end of the line
• Type all practice and qualifying sessions, the
  drivers parade, and the gripping Formula One
  Grand Prix.
• Press the ENTER key twice.
• Type Call Beacon Travel at 555-2299.

47
Entering More Text
48
Changing the Font Size of Text

• With the text selected, click the Font Size box
  arrow on the Formatting toolbar
• Click the down scroll arrow on the Font Size
  scroll bar until 36 appears in the list
• Click 36 in the Font Size list

49
Styling Fonts With Toolbar
Font-sizeText Box
Font TextBox
Bold
Italic
Underline
Additional Toolbar Buttons Displayed
Sample Font Sample Font Size Drop-Down
List Drop-Down List
50
FONTS AND POINT SIZES
51
Increasing the Font Size Before Typing

• Click the Font Size box arrow on the Formatting
  toolbar
• Click 22 in the Font Size list

52
Changing the Font Size of Text
53
Changing the Font of Text

• With the text selected, click the Font box arrow
  on the Formatting toolbar and then scroll through
  the Font list until Cooper Black is displayed
• Click Cooper Black

54
Right-Aligning a Paragraph

• Click somewhere in the paragraph to be
  right-aligned
• Click the Align Right button on the Formatting
  toolbar

55
Centering a Paragraph

• Click somewhere in the paragraph to be centered
• Click the Center button on the Formatting toolbar

56
Typing Text
57
Undoing and Redoing an Actions

• Click the Undo button on the Standard toolbar
• Click the Redo button on the Standard toolbar

58
Selecting a Line

• Move the mouse pointer to the left of the line to
  be selected (in this case, GRAND PRIX RACE
  PACKAGES) until it changes to a right-pointing
  block arrow and then click

59
Formatting a Line of Text

• With the text selected, click the Font box arrow
  on the Formatting toolbar and then scroll to
  Arial Black in the list. Click Arial Black.
• With the text selected, click the Font Size box
  arrow on the Formatting toolbar and then click 24
  in the list.

60
Italicizing Text

• With the text still selected, click the Italic
  button on the Formatting toolbar

61
Underlining a Word

• Click somewhere in the word to be underlined
  (deluxe, in this case)
• Click the Underline button on the Formatting
  toolbar

62
Scrolling

• Click below the scroll box on the vertical scroll
  bar nine times

63
Selecting a Group of Words

• Position the mouse pointer immediately to the
  left of the first character of the text to be
  selected (in this case, the g in great)
• Drag the mouse pointer through the last character
  of the text to be selected (in this case, the s
  in seats)

64
Bolding Selected Text

• With the text selected, click the Bold button on
  the Formatting toolbar.
• Click inside the selected text to remove the
  selection (highlight)

65
Centering a Paragraph

• Click somewhere in the paragraph to be centered
  (in this case, the last line of the announcement)
• Click the Center button on the Formatting toolbar

66
Inserting Clip Art in a Word Document

• To position the insertion point where you want
  the clip art to be located, press CTRL HOME and
  then press the DOWN ARROW key three times
• Click Insert on the menu bar
• Point to Picture on the Insert menu
• Click Clip Art on the Picture submenu

67
Inserting Clip Art in a Word Document

• If the Search for text box contains text, drag
  through the text to select it
• Type race car and then point to the Search button
• Click the Go button

68
Inserting Clip Art in a Word Document

• Type race car and then point to the Search button
• Click the Go button
• Click the image to be inserted in the document
  (in this case, the Formula One race car)
• Click the Close button on the Clip Art task pane
  title bar

69
Inserting Clip Art in a Word Document
70
Centering a Paragraph Containing a Graphic

• With the insertion point on the paragraph mark
  containing the clip art, click the Center button
  on the Formatting toolbar

71
Selecting a Graphic

• Click anywhere in the graphic
• If your screen does not display the Picture
  toolbar, click View on the menu bar, point to
  Toolbars, and then click Picture

72
Resizing a Graphic

• With the graphic still selected, point to the
  upper-right corner sizing handle
• Drag the sizing handle diagonally outward until
  the dotted selection rectangle is positioned
  approximately as shown in the figure

73
Resizing a Graphic

• Release the mouse button. Press CTRLHOME

74
Saving a New Document

• With a formatted floppy disk in drive A, click
  the Save button on the Standard toolbar
• Type Grand Prix Announcement in the File name
  text box. Do not press the ENTER key after
  typing the file name
• Click the Save in box arrow
• Click 3½ Floppy (A) in the Save in list
• Click the Save button in the Save As dialog box

75
Printing a Document

• Click the Print button on the Standard toolbar
• When the printer stops printing the document,
  retrieve the printout

76
Quitting Word

• Position the mouse pointer on the Close button on
  the right side of the title bar
• Click the Close button

77
Starting Word and Opening a Document

• Click the Start button on the Windows taskbar,
  point to All Programs on the Start menu, point to
  Microsoft Office on the All Programs submenu, and
  then click Microsoft Office Word 2003 on the
  Microsoft Office submenu
• Click Grand Prix Announcement in the Getting
  Started task pane

78
Using the Ask a Question for Help Box

• Click the Type a Question for help box on the
  right side of the menu bar and then type shortcut
  keys
• Press the ENTER key
• When Word displays the Search Results task pane,
  if necessary, scroll to display the topic, About
  shortcut keys
• Click About shortcut keys
• If the Microsoft Office Help window has an Auto
  Tile button, click it so the Word window and Help
  window display side-by-side

79
Using the Ask a Question for Help Box

• Click the Show All link on the right side of the
  Microsoft Office Word Help window to expand the
  links in the window
• Double-click the Microsoft Office Word Help
  window title bar to maximize the window
• Click the Close button on the Microsoft Office
  Word Help window title bar
• Click the Close button on the Search Results task
  pane

80
Using the Ask a Question for Help Box
81
Summary

• Start and quit Word
• Describe the Word window
• Enter text in a document
• Check spelling as you type
• Save a document
• Format text and paragraphs

82
Summary (cont.)

• Undo and redo commands or actions
• Insert clip art in a document
• Print a document
• Open a document
• Use Words Help to answer questions