The

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PowerPoint

• The
• Beginnings
• 7-18-00
• prepared by
• Warren D. Gohsler
• Curriculum Technology Facilitator

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PowerPoint provides

• a way to keep students focused on the item you
  are talking about during a presentation
• a stimulating visual approach to augment lessons
• a product that is easy to use
• a powerful tool to bring out points of view
• a way to clearly present information to make an
  impact

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Right Now...

• Please write down 5 things that you would like to
  learn about PowerPoint
• As I go through the presentation I hope to be
  able to answer all of them.
• At the end of the session we will discuss and
  hopefully answer any that are left

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To Start PowerPoint

• Move the cursor to the start menu

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Starting PowerPoint

• Go up to the top of the start menu and click on
  New Office Document
• Click on Blank Presentation

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Opening PowerPoint

• You will see the screen on your right
• The slide layout that has the darker border
  around it is the one selected.
• The default is a Title slide

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Each page in PowerPoint

• Is called a slide
• Each slide may be formatted differently
• may include photos, clipart, graphs, internet
  sites, videos or just about anything else
• You can change the colors or apply an automatic
  design to your presentation.
• Lets start creating a presentation!

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Double click on highlighted slide or click OK
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You will come to this slide
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Follow the directions - Click on the areas and
type!

• For the present you may use the title My First
  PowerPoint Presentation!
• In the subtitle area give yourself credit for the
  outstanding presentation viewers will be treated
  to.
• When you are done with the title slide click on
  the new slide icon on the toolbar, go to insert
  pull down menu,or press controlM to create a new
  slide.

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Methods to get a new slide.
New Slide Button
Insert Menu
Or Control M
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You will be again presented with this screen
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Different Layouts

• Take a look at the different layouts.
• You can include bullets, graphs, photos clipart,
  etc.
• These formats are commonly used and are
  automatically formatted for you.
• You can change these at will or create your own
  original designs by using the blank option.

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Youve Probably noticed by now

• That all of the information on my slides does not
  appear at the same time.
• If it did there would be mass confusion as some
  of you would read ahead and get really confused
• You can control it so each bullets or items
  appearance is controlled by you!
• You will have your students in the palm of your
  hand!

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In order to show you how this works Create a
couple of slides using bullet formats.

• Click on New Slide or press ControlM
• Select format by double-clicking on bullet format
  or by highlighting one and pressing enter or
  clicking on .
• Then type away!

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It is time to look at the bottom left corner of
your screen.

• The icon furthest left is the slide view which is
  what you are in.
• The icon with lines is the outline view which
  gives you a view of your printed material.
• The 4 rectangles is your slide sorter view.

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• The rectangle with lines underneath is your notes
  view
• The icon furthest right is your slide show view -
  you will use this to view your presentation - I
  am in this mode right now!
• The next slide will show you ideas of the
  different views.

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• Click on the Slide Sorter Icon or go to the view
  pull down menu and select Slide Sorter.
• You will be presented with something that looks
  like this

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Slide sorter is where you make the magic happen!

• Select your slides by highlighting them one at a
  time while holding the shift key down.
• When they are all selected go up to the Slide
  Show Menu.
• Select Preset Animation and chose one of the
  options there by releasing the mouse.
• Notice that there is now a little graphic under
  each selected slide.

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Going Into Slide Show Mode!

• First click on your first slide in the Slide
  Sorter view
• Either click on the slide show icon on the left
  bottom of the screen or go to Slide Show Menu at
  the top and select View Show
• Voila! Its show time!

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View your Presentation by clicking on Slide Show
Icon

• You move from slide to slide by clicking the
  mouse, pressing enter or using the arrow keys.
• Each bullet should appear individually as you
  move through your presentation.

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Youve probably also noticed

• There has been a different transition between
  each slide in this presentation.
• This is achieved through the slide sorter view
• You click on the transition button.

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• You will get this window
• You can look at your options by going through the
  menus and selecting them.

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• You can apply a transition or effect to one slide
  or all.
• Go to slide show and view the effect.
• If you are not satisfied with the results, go
  back and repeat the steps.
• You always have the flexibility of changing your
  slides or your presentation.
• Most of that is done through the slide sorter
  view.

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Inserting Graphics

• You should be at the point where you want to
  insert a photo, graphic or clipart.
• Go up to the insert menu on the toolbar.
• For practice select Picture and under that
  Clipart
• Look through the selections and double click on
  something you want.

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Continuing to insert graphics

• This will automatically insert it into your slide
  where you can resize it, move it add to it or
  delete it.
• Heres one of my favorite
• clips!
• I mean, honestly we all
• sometimes feel this way!

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Moving Objects from foreground to background

• Sometime you will want to put a photo or a piece
  of clip art behind the printing
• Insert the graphic into one of your slides that
  has writing in it.
• click on the graphic again
• click on Draw in the lower left corner

Keep your eye on this man!
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The Draw Menu

• The graphic you pasted into your slide should
  obliterate the writing
• You have many options but for now go to order.
  Select Send to Back while you have the graphic
  highlighted.
• Notice that the man here is blocking the words
• But now he is behind the words

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It is tricky!

• It is always tricky with color and color on your
  slides to have the reading legible with graphics
  in the background.
• You need to alter the text color or reposition
  the graphic.
• In order to change the text color - highlight
  what you want to change - then click on the
  bottom toolbar where the letter A is

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Changing Text Color

• When you click on the A you get options of
  colors. You can select a color that might go
  better with your graphic.
• Most of the time it would be easier to use a
  slide format that would let you put the graphic
  to the side!

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Changing Background color!

• You can change the color of your background by
  going to the Format Menu and selecting
  Background
• This box will appear
• The drop down menu
• gives you more choices

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Inserting a chart

• A very quick way to insert a chart is to select
  one of the chart options on the new slide window.
• You get this canned chart.
• All you have to do is modify the data.

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How to Make A Quick Chart

• The window with the chart looks like this

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• Simply change the data in this area (this is a
  small spreadsheet from which the chart is made)

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Here is the same chart altered!

• This is the number of different colored MMsâ
  that were in two small bags.
• Please note No candies were harmed in this
  study!

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Adding video

• Of course you can add video clips to your
  presentation
• A word of caution - video take up an enormous
  amount of memory - it makes your presentations
  much less portable

• Go out to a site that you know contains
  downloadable video clips
• You can do a quick search for free video clips on
  a search engine like Yahoo

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Downloading Video or Audio

• You should always save the file you are
  downloading to your hardrive
• I set up a folder titled Net Downloads so
  anything I download from the Internet goes there
  - that way I dont spend extra time searching
• Once you have a video clip select a slide format
  that allows you to enter a video

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In a Media Clip Slide

• I double clicked on the right hand side and this
  box came up -

I directed it to where my video clip was stored
and my laptop crashed 2 times!!! I gave up and
went to the insert menu, put in the office CD and
got a clip from there!
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Inserting A MS Office Clip

• Put Office CD in drive
• Got to Insert Menu
• Click on Insert Movie from Gallery
• Select one you like by double clicking
• You can re-size it but it does lose quality when
  it fills more of the screen up

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Copying Files from Office CD to Hard Drive

• In order not to be dependent on the CD ROM you
  need to copy the animation slides onto your hard
  drive. I put them in the same folder I saved my
  presentation in.
• I found them in the Media folder on the CD ROM

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Heres another for July!
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There are ways to attach sounds

• There are many variables involved in adding music
  and sound into a PowerPoint presentation so to do
  it as a class would be difficult - it also takes
  up memory
• It is easier if you have the sound file on your
  hard drive
• Ill be more than happy to work with you on this
  on an individual basis

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You can Use Templates in PowerPoint

• You can click on the Format Menu and select Apply
  Design
• By Clicking through the options on the left you
  can preview their looks
• Saves you a lot of trouble formatting
• Try applying some of them to your PowerPoint
  presentation!!! Have Fun!

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On-Line Training Available

• We have 125 licenses for on-line training from
  Connected University through a grant from last
  year.
• This training is available 24-7 at any computer
  in the world with Internet access!
• Lets all go through the registration process!

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Registering At Connected University

• Log onto www.cu.classroom.com
• Click on Enroll
• Click on New Learners Enroll
• In the enrollment box enter this serial number
  CNU-1010-L9-100187

• Follow the prompts and fill in the information.
• You will then be able to setup your electronic
  portfolio and begin.
• You can now access this from any computer.

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Discussion Time

• Time to answer any of the questions you wrote
  down earlier in this session
• If I dont know the answer we can work it out
  together!

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Feel Free to Contact Me!

• Technology office at 397-6205
• Email gohsler_at_reg5.k12.ct.us
• Pager 860-340-6987
• The best way is Email as I am connected to the
  network most of the day and get notified
  immediately if I have mail.

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• Dont hesitate to call - I am here for you! I am
  available to help train you in software use, help
  research software for your curricular area or to
  help your class in one of the computer labs.

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This is only the beginning!

• There is so much more you can do with PowerPoint
  including organizational charts, flowcharts,
  organizing thoughts etc.
• There are also some very powerful templates that
  can guide you through the development of a
  presentation on a particular theme.
• Thats for our next session!

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Your Assignment

• You need to develop a simple presentation that
  you will use in your classroom or in a meeting
  format.
• Send it to me via email
• gohsler_at_reg5.k12.ct.us
• Or, if its small, send it to me on a floppy!
• Track the time you spend on it and you will be
  awarded the appropriate CEUs.

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The End

• HAPPY SUMMER!

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